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Home My WebLink AboutPR 23995: PURCHASE OF 1 2025 CASE 580SN BACKHOE, PUBLIC WORKS STREET DIV., $138,913.50 On'of ort rtha www.Po rtArth u rTx.gov INTEROFFICE MEMORANDUM Date: January 15, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Works RE: P.R. 23995 —Purchase of one (1) 2025 Case 580SN Backhoe with enclosed cab for the Public Works Streets Division for $138,913.50 from Associated Supply Company, Inc. of Beaumont, Texas, through The Buyboard Cooperative Purchasing Program Introduction: This agenda items requests Council's approval to purchase of one (1) 2025 Case 580SN Backhoe with an enclosed cab for the Public Works Streets Division. Background: The Public Works Streets Division (Streets) maintains over 685 miles of City streets. Streets staff is actively involved in improving road conditions through the streets program, road maintenance, and reconstruction projects. Equipment such as the Case 580SN Backhoe with an enclosed cab will assist staff with transporting materials. City Council approved purchasing this replacement equipment in the 2024-2025 fiscal year budget's capital equipment schedule for the reasons list in the following table. Equipment Model No. Year Make Model Odometer Comments 813 2016 Bomag SP2010 Unknown Irreparable. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Associated Supply Company, Inc. of Beaumont,Texas,which maintains contract number 685- 22 with the Buyboard Cooperative Purchasing Program, provided a competitive quote for the 2025 Case 580SN Backhoe with an enclosed cab with an enclosed cab at $138,913.50. The roller will be funded through the Capital Reserve Fund Account, account number 625-21-053- 8522-00-00-000. Recommendation: The City of Port Arthur City Council is recommended to approve PR 23995 authorizing the City Manager to purchase one(1) 2025 Case 58OSN Backhoe with an enclosed cab for the Public Works Streets Division from Associated Supply Company, Inc. of Beaumont, Texas, through The Buyboard Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR 23995 01/15/2025 LL7 Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) 2025 CASE 580SN BACKHOE WITH AN ENCLOSED CAB FOR THE PUBLIC WORKS STREETS DIVISION FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS,THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 685-22, WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $138,913.50. FUNDING IS AVAILABLE IN THE CAPITAL RESERVE FUND, PUBLIC WORKS STREETS ACCOUNT NO. 625-21-053-8522-00-00-000. WHEREAS, Streets Division (Division) staff are actively involved in the streets program by helping to improve pavement conditions throughout the City; and, WHEREAS, the Division's current backhoe is inoperable, making transporting materials efforts futile and warranting the purchase of new replacement equipment; and, WHEREAS,Council approved purchasing this replacement equipment in the fiscal year ending 2025 budget's capital equipment schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the Buyboard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas, is part of the Buyboard Cooperative Purchasing Program under contract number 685-22 and submitted a competitive quote for one (1) Case 580SN Backhoe with an enclosed cab in the amount of$138,913.50 attached hereto as Exhibit A; PR 23995 01/15/2025 LLJ Page 2 of 3 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) Case 580SN Backhoe with an enclosed cab from Associated Supply Company, Inc. of Beaumont, Texas,through the Buyboard Cooperative Purchasing Program in the amount of$138,913.50; and, THAT, funding for this purchase is to be charged to the Capital Reserve Account, account number 625-21-053-8522-00-00-000; and, THAT,a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of ,2025 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary PR 23995 01/15/2025 LLJ Page 3 of 3 APPROVED AS TO FORM: r Roxann Pais Cotroneo,Esq. City Attorney APPROVED FOR ADMINISTRATION: 1 *v Ronald BiTri7C' v City Manager o...." r elf , te ,,,, ! A', tat •zelle G Roberts �1', MBA, CPM Directo • Public or. s APPROVED AS TO AVAILABILITY OF FUNDS: Lynd•�:oswell, ICMA-CM, MA Director of Finance f , �I 1I., .L l i iit, Clifton Williams,Jr., CPPB Purchasing Manager P.R. No. 23995 EXHIBIT A (BUYBOARD CONTRACT QUOTE) BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454) BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: JERRELL"IKE"ISAACSON Address: 5980 MLK RD,BEAUMONT,TX Mobile: 409-728-5423 Phone: 409-212-8100 Email: JISAACSON@ASCOEQ.COM Fax: 713-649-5571 Date Prepared: 1/14/2025 Government Agency: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR 201 HO MILLS BLVD 201 HO MILLS BLVD PORT ARTHUR,TX 77640 PORT ARTHUR,TX 77640 Contacts'Name: DONALD BATES Phone: 409-338-5256 Email: DONALD.BATES@PORTARTHURTX.GOV Fax: Product Description: CASE 5805N BACKHOE ENCLOSED CAB BuyBoard Contract: 685-22 I.Price List Dated: 4/11/2022 Base Price: $ 163,651.00 II:Base Bid Options(Itemized Below) -Powershift H-Type Transmission $ 5,253.00 Thumb Option $ 3,869.00 340/80 R18 Michelin TireS $ 1,917.00 LED Light Package $ 853.00 Extendahoe Pkg-1 or 2 way Aux-464074 $ 10,313.00 All Standard Features Included Pilot Controls w/Power Lift $ 3,271.00 Mechanical Quick Coupler Included 24"Universal Bucket $ 2,449.00 Flip Over/Stabilizer Pads $ 806.00 RC&CS&3SPL PKG $ 3,130.00 82"Long Lip Bucket $ 3,068.00 Cab,LH Door w/Heater/AC $ 9,000.00 Premium Seat $ 838.00 SUB-TOTAL: $ 40,045.00 SUB-TOTAL: $ 4,722.00 Options List Price Total: $ 44,767.00 III.SUB-TOTAL OF I&II $ 208,418.00 IV.BuyBoard Discount: 25.00% $ 52,104.50 BUYBOARD CONTRACT PRICE: $ 156,313.50 V:NON-BASE OPTIONS Non-Base Options(%)= 0 LOCAL DELIVERY $ 500.00 FACTORY FREIGHT $ 2,600.00 SUB-TOTAL: $ 3,100.00 SUB-TOTAL: $ - VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 3,100.00 VII:TOTAL IV+VI $ 159,413.50 VIII:QUANTITY ORDERED UNITS: 1 $ 159,413.50 IX:TRADE-IN OR OTHER CREDIT(S): $ - $ - X:ADDITIONAL DISCOUNTS: $ 20,500.00 $ 20,500.00 TOTAL: $ 138,913.50 FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454 P.R. 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