HomeMy WebLinkAboutPR 23996: PURCHASE OF 1 2025 CASE SV211E PADFOOOT COMPACTOR ROLLER, PUBLIC WORKS STREET DIV., $163,305.50 (',nr,of
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INTEROFFICE MEMORANDUM
Date: January 16, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Works'
RE: P.R. 23996—Purchase of one (1) 2025 Case SV211E Padfoot Com i . to ' : er
for the Public Works Streets Division for $163,305.50 from Associated Supply
Company, Inc. of Beaumont, Texas, through The Buyboard Cooperative
Purchasing Program
Introduction:
This agenda items requests Council's approval to purchase of one (1) 2025 Case SV211E
Padfoot Compactor Roller for the Public Works Streets Division.
Background:
The Public Works Streets Division (Streets) maintains over 685 miles of City streets. Streets
staff is actively involved in improving road conditions through the streets program, road
maintenance, and reconstruction projects. Equipment such as the Case SV211E Padfoot
Compactor Roller will assist staff with preparing subgrade base foundations for roads, and
ensuring a stable base,by reducing voids and increasing soil density.
City Council approved purchasing this replacement equipment in the 2024-2025 fiscal year
budget's capital equipment schedule for the reasons list in the following table.
Equipment Model
No. Year Make Model Odometer Comments
813 1990 Bomag SP2010 Unknown Hydraulic Leak on the drum.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Associated Supply Company,Inc. of Beaumont,Texas,which maintains contract number 685-
22 with the Buyboard Cooperative Purchasing Program, provided a competitive quote for the
2025 Case SV211E Padfoot Compactor Roller with an enclosed cab at$165,305.50. The roller
will be funded through the Capital Reserve Fund Account,account number 625-21-053-8522-
00-00-000.
Recommendation:
The City of Port Arthur City Council is recommended to approve PR 23996 authorizing the
City Manager to purchase one (1) 2025 Case SV211E Padfoot Compactor Roller for the Public
Works Streets Division from Associated Supply Company, Inc. of Beaumont, Texas,through
The Buyboard Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 23996
01/15/2025 LLJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE ONE (1) 2025 CASE SV211E PADFOOT ROLLER
COMPACTOR FOR THE PUBLIC WORKS STREETS DIVISION FROM
ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS,
THROUGH THE BUYBOARD COOPERATIVE PURCHASING
PROGRAM, CONTRACT NO. 685-22, WITH A TOTAL BUDGETARY
IMPACT AMOUNT OF $165,305.50. FUNDING IS AVAILABLE IN THE
CAPITAL RESERVE FUND, PUBLIC WORKS STREETS EQUIPMENT
ACCOUNT NO. 625-21-053-8522-00-00-000.
WHEREAS, Streets Division (Division) staff are actively involved in the streets program by
helping to improve pavement conditions throughout the City; and,
WHEREAS,the Division's current padfoot roller is inoperable,making reconstruction projects
efforts futile and warranting the purchase of new replacement equipment; and,
WHEREAS, Council approved purchasing this replacement equipment in the fiscal year 2024-
2025 budget's capital equipment schedule; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its
governing body,to participate in cooperative purchasing programs such as the Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and.
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas, is part of the Buyboard
Cooperative Purchasing Program under contract number 685-22 and submitted a competitive quote for
one(1) 2025 Case SV211E Padfoot Compactor Roller in the amount of$165,305.50 attached hereto as
Exhibit A;
PR 23996
01/15/2025 LLJ
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1)
2025 Case SV211E Padfoot Compactor Roller from Associated Supply Company, Inc. of Beaumont,
Texas,through the Buyboard Cooperative Purchasing Program in the amount of$165,305.50; and,
THAT, funding for this purchase is to be charged to the Capital Reserve Account, account
number 625-21-000-8522-00-00-000; and,
THAT,a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ,ADOPTED,AND APPROVED,this day of , 2025
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
PR 23996
01/15/2025 LLJ
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo,Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burt , C M
City Manager
0il 4 ,
it.. _ 1:01
+ze e oberts, E A ng,MBA, CPM
Directo . �Public Ws
APPROVED AS TO AVAILABILITY OF FUNDS:
.✓ / .[a_a—l'
Lynd oswell,ICMA-CM, MA
Director of Finance
&i6k. 114aetf1/4-
Clifton Williams,Jr., CPPB
Purchasing Manager
P.R. No. 23996
EXHIBIT A
(BUYBOARD CONTRACT QUOTE)
BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC.
THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454)
BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: JERRELL"IKE"ISAACSON
Address: 5980 MLK RD,BEAUMONT,TX Mobile: 409-728-5423
Phone: 409-212-8100 Email: JISAACSON@ASCOEQ.COM
Fax: 713-649-5571
Date Prepared: 11/8/2024
Government Agency: CITY OF PORT ARTHUR
Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR
201 HO MILLS BLVD
PORT ARTHUR,TX 77640
Contacts'Name: DONALD BATES Phone: 409-338-5256
Email: :)ONALD.BATES@PORTARTHURTX.GOV Fax:
Product Description: CASE SV211E PADFOOT COMPACTOR BuyBoard Contract: 685-22
I.Price List Dated: 1/1/2023 Base Price: $ 220,163.00
II:Base Bid Options(Itemized Below)
Road Light W/Turn Signal $ 1,457.00
23.1X26In Trl Tires Included
STD Propulsion Drive Included
Rotating Beacon $ 623.00
Cab With Heat And Ventilation $ 13,799.00
ALL STANDARD OPTION Included
SUB-TOTAL: $ 15,879.00 SUB-TOTAL: $ _
Options List Price Total: $ 15,879.00
III.SUB-TOTAL OF I&II $ 236,042.00
IV.BuyBoard Discount: 25.00% $ 59,010.50 BUYBOARD CONTRACT PRICE: $ 177,031.50
V:NON-BASE OPTIONS Non-Base Options(%)= 0
LOCAL DELIVERY $ 500.00
FACTORY FREIGHT $ 1,624.00
PDI $ 1,150.00
SUB-TOTAL: $ 3,274.00 SUB-TOTAL: $ _
VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&- OL 2/4_
/ / / $ 3,274.00
VII:TOTAL IV+VI ( < $ 180,305.50
VIII:QUANTITY ORDERED UNITS: 1 /,r/1',.,1,--;
�� D1 IfrICDVaf $ 180,305.50
IX:ADDITIONAL DISCOUNT: $ 15,000.00 p-- t P
$ 15,000.00
c 0 TOTAL: $ 165,305.50
FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454