HomeMy WebLinkAboutPR 23996: PURCHASE OF 1 2025 CASE SV211E PADFOOOT COMPACTOR ROLLER, PUBLIC WORKS STREET DIV., $163,305.50 (',nr,of „rt rthu�_ Tex a s www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 16, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Works' RE: P.R. 23996—Purchase of one (1) 2025 Case SV211E Padfoot Com i . to ' : er for the Public Works Streets Division for $163,305.50 from Associated Supply Company, Inc. of Beaumont, Texas, through The Buyboard Cooperative Purchasing Program Introduction: This agenda items requests Council's approval to purchase of one (1) 2025 Case SV211E Padfoot Compactor Roller for the Public Works Streets Division. Background: The Public Works Streets Division (Streets) maintains over 685 miles of City streets. Streets staff is actively involved in improving road conditions through the streets program, road maintenance, and reconstruction projects. Equipment such as the Case SV211E Padfoot Compactor Roller will assist staff with preparing subgrade base foundations for roads, and ensuring a stable base,by reducing voids and increasing soil density. City Council approved purchasing this replacement equipment in the 2024-2025 fiscal year budget's capital equipment schedule for the reasons list in the following table. Equipment Model No. Year Make Model Odometer Comments 813 1990 Bomag SP2010 Unknown Hydraulic Leak on the drum. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Budget Impact: Associated Supply Company,Inc. of Beaumont,Texas,which maintains contract number 685- 22 with the Buyboard Cooperative Purchasing Program, provided a competitive quote for the 2025 Case SV211E Padfoot Compactor Roller with an enclosed cab at$165,305.50. The roller will be funded through the Capital Reserve Fund Account,account number 625-21-053-8522- 00-00-000. Recommendation: The City of Port Arthur City Council is recommended to approve PR 23996 authorizing the City Manager to purchase one (1) 2025 Case SV211E Padfoot Compactor Roller for the Public Works Streets Division from Associated Supply Company, Inc. of Beaumont, Texas,through The Buyboard Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR 23996 01/15/2025 LLJ Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) 2025 CASE SV211E PADFOOT ROLLER COMPACTOR FOR THE PUBLIC WORKS STREETS DIVISION FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 685-22, WITH A TOTAL BUDGETARY IMPACT AMOUNT OF $165,305.50. FUNDING IS AVAILABLE IN THE CAPITAL RESERVE FUND, PUBLIC WORKS STREETS EQUIPMENT ACCOUNT NO. 625-21-053-8522-00-00-000. WHEREAS, Streets Division (Division) staff are actively involved in the streets program by helping to improve pavement conditions throughout the City; and, WHEREAS,the Division's current padfoot roller is inoperable,making reconstruction projects efforts futile and warranting the purchase of new replacement equipment; and, WHEREAS, Council approved purchasing this replacement equipment in the fiscal year 2024- 2025 budget's capital equipment schedule; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs such as the Buyboard Cooperative Purchasing Program as an alternative to a formal bid process; and. WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas, is part of the Buyboard Cooperative Purchasing Program under contract number 685-22 and submitted a competitive quote for one(1) 2025 Case SV211E Padfoot Compactor Roller in the amount of$165,305.50 attached hereto as Exhibit A; PR 23996 01/15/2025 LLJ Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) 2025 Case SV211E Padfoot Compactor Roller from Associated Supply Company, Inc. of Beaumont, Texas,through the Buyboard Cooperative Purchasing Program in the amount of$165,305.50; and, THAT, funding for this purchase is to be charged to the Capital Reserve Account, account number 625-21-000-8522-00-00-000; and, THAT,a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of , 2025 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary PR 23996 01/15/2025 LLJ Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo,Esq. City Attorney APPROVED FOR ADMINISTRATION: Ronald Burt , C M City Manager 0il 4 , it.. _ 1:01 +ze e oberts, E A ng,MBA, CPM Directo . �Public Ws APPROVED AS TO AVAILABILITY OF FUNDS: .✓ / .[a_a—l' Lynd oswell,ICMA-CM, MA Director of Finance &i6k. 114aetf1/4- Clifton Williams,Jr., CPPB Purchasing Manager P.R. No. 23996 EXHIBIT A (BUYBOARD CONTRACT QUOTE) BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454) BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: JERRELL"IKE"ISAACSON Address: 5980 MLK RD,BEAUMONT,TX Mobile: 409-728-5423 Phone: 409-212-8100 Email: JISAACSON@ASCOEQ.COM Fax: 713-649-5571 Date Prepared: 11/8/2024 Government Agency: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR 201 HO MILLS BLVD PORT ARTHUR,TX 77640 Contacts'Name: DONALD BATES Phone: 409-338-5256 Email: :)ONALD.BATES@PORTARTHURTX.GOV Fax: Product Description: CASE SV211E PADFOOT COMPACTOR BuyBoard Contract: 685-22 I.Price List Dated: 1/1/2023 Base Price: $ 220,163.00 II:Base Bid Options(Itemized Below) Road Light W/Turn Signal $ 1,457.00 23.1X26In Trl Tires Included STD Propulsion Drive Included Rotating Beacon $ 623.00 Cab With Heat And Ventilation $ 13,799.00 ALL STANDARD OPTION Included SUB-TOTAL: $ 15,879.00 SUB-TOTAL: $ _ Options List Price Total: $ 15,879.00 III.SUB-TOTAL OF I&II $ 236,042.00 IV.BuyBoard Discount: 25.00% $ 59,010.50 BUYBOARD CONTRACT PRICE: $ 177,031.50 V:NON-BASE OPTIONS Non-Base Options(%)= 0 LOCAL DELIVERY $ 500.00 FACTORY FREIGHT $ 1,624.00 PDI $ 1,150.00 SUB-TOTAL: $ 3,274.00 SUB-TOTAL: $ _ VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&- OL 2/4_ / / / $ 3,274.00 VII:TOTAL IV+VI ( < $ 180,305.50 VIII:QUANTITY ORDERED UNITS: 1 /,r/1',.,1,--; �� D1 IfrICDVaf $ 180,305.50 IX:ADDITIONAL DISCOUNT: $ 15,000.00 p-- t P $ 15,000.00 c 0 TOTAL: $ 165,305.50 FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454