HomeMy WebLinkAboutPR 24139: 3 MONTH SERVICE RENEWAL INTEROFFICE MEMORANDUM
Date: January 17, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young. Information Technology Director 3 ,U
RE: Proposed Resolution No. 24139—three-month Service Renewal
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve payment in the amount of$27,425.77 to Superion, LLC for six months of access
and support for Naviline ASP.
Background:
On October 13, 2015, per Resolution No. 15-353, the City of Port Arthur entered into a three
(3)year application services provider(ASP) contract with SunGard Public Sector Inc. for the
hosting of application software for reporting, online payments, payroll, accounting, budgeting,
utility billing, purchasing, code enforcement and other central system functions,through the
Naviline ASP system.
On April 20, 2017 SunGard Public Sector announced its new corporate name and brand,
Superion, LLC ("Superion").
In January 2021 Utilities began migrating from Naviline ASP to Tyler Munis. In September
2023, Utilities switch production systems from Naviline ASP to Tyler Munis. The department
is in the process of identifying and correcting differences in the data between the two systems.
They are identifying and repairing errors in the new system. Therefore, it is essential that they
retain access to the Naviline system until glitches in the Tyler system have been corrected and
essential data has been verified.
This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local
Government Code as an item that is available from only one source. Funds for the total amount
of$27,425.77 are budgeted in the Water and Sewer Customer Service Other Contractual
Services account#410-40-205-5470-00-000-000-.
Recommendation:
This renewal is to allow access to the Naviline systems until July 31, 2025. Therefore, it is
recommended that the City Council authorize the City Manager to approve payment of the
invoice for six months of services to Superion, LLC, in the amount of$27,425.77.
P.R. NO. 24139
FY 1/17/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT OF SERVICE FEES FOR
SIX-MONTHS FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT
OF $27,425.77. FUNDING AVAILABLE IN WATER AND SEWER
CUSTOMER SERVICE OTHER CONTRACTUAL SERVICES ACCOUNT
NO. 410-40-205-5470-00-000-000-.
WHEREAS, Naviline ASP is used for critical enterprise resource planning and
billing; and
WHEREAS, Utilities is verifying the accuracy of the data migrated from Naviline
ASP to the Tyler Munis System; and
WHEREAS, Superion, LLC can extend the current agreement for an additional
six months; and
WHEREAS, this procurement is exempt from bidding under Section 252.022 (a)
(7) of the Texas Local Government Code as an item that is available from only one
source; and
WHEREAS, the City Council deems it is in the best interest of the City to continue
to access the Naviline system and data for an additional six months; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes payment in the amount of
$27,425.77 to Superion, LLC, for Naviline ASP application access and support for a
period of six months, invoice attached hereto as Exhibit "A".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of January, A.D. 2025 at
a regular meeting of the City of Port Arthur, Texas by the following vote:
AYES:
Mayor:
P.R. NO. 24139
FY 1/17/2025
Councilmembers:
,
,
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO M:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
(,1410, - t,it.lhAt.,'
Ronald rto , PM Clifton E. Williams, Jr., CPPB
City Mana r Purchasing Manager
444_
ci /
Calvin Matthews, P.E. Fay Yon' , CGCIO, MP
Water Utilities Director Director o Information Technology
APPRO ED AS TO AVAILABILITY OF FUNDS:
G� O61- 4(
Lynda B swell, MA, ICMA-CM
Director of Finance
E
P.R. NO. 24139
FY 1/17/2025
EXHIBIT A
r• CENTRALSQUARE
CentralSquare Technologies,LLC
1000 Business Center Drive
Lake Mary,FL 32746
January 23,2025
Fay Young
City of Port Arthur
444 4Th Street,P.O.Box 1089,
Port Arthur,TX,77641
Dear Fay Young,
This letter is in response to City of Port Arthur's request for a sole source letter from our company. This
letter is to confirm that NaviLine is a sole source product, manufactured, sold, serviced, and distributed
exclusively by CentralSquare Technologies,LLC(CentralSquare).This product must be purchased directly
by institutions from CentralSquare at the address listed above.There are no agents or dealers authorized to
resell this product.NaviLine is sold only as a direct transaction between CentralSquare and end clients.
Sincerely,
Matt Korte
Vice President of Sales,Public Administration
CentralSquare Technologies,LLC
CST-2025-103024
Invoice
C E N T R A L S Q U A R E Invoice No Date Page
TECHNOLOGIES 429600 1/16/2025 1 of 1
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries:Accounts.Receivable@centralsquare.com
Bill To Ship To
City of Port Arthur City of Port Arthur
Fay Young Fay Young
P.O.Box 1089 P.O.Box 1089
Port Arthur TX 77641 Port Arthur TX 77641
United States United States
Customer No Customer Name Customer PO# Currency Due Date
2164LG City of Port Arthur USD 2/15/2025
Invoice Sequence Number 1 of 1
Description Units Rate Extended
Quote No.Q-195636
1 ASP-Technical-Access Fee 1 27,425.77 27,425.77
Maintenance:Start:2/1/2025, End:7/31/2025
Please include invoice number(s)on your remittance advice. Subtotal 27,425.77
ACH:
Routing Number 121000358 Tax 0.00
Account Number 1416612641
E-mail payment details to:Accounts.Receivable@CentralSquare.com Invoice Total 27,425.77
Check: Payments Applied 0.00
12709 Collection Center Drive
Chicago, IL 60693 Balance Due USD 27,425.77