The URL can be used to link to this page

Home My WebLink About(A1) WILLIE LEWIS - $3,419.28 (hi) City of Port Arthur Travel Expense and Reimbursement Report Page_1of_1_Pages Name: Willie Lewis Date of Report: 12/18/2024 Department/Division: Mayor/Council Date(s)of Trip: 11/12- 11/17/2024 Destination and Purpose of Trip: Tampa, FL National League of Cities City Summit Expense Type Date Date Date Date Date Totals 11/12/2024 11/13/2024 11/14/2024 11/15/2024 11/16/2024 11/17/2024 Registration $ 800.00 Lodging $ 1,536.33 Air Fare $ 480.95 V Shuttle $ 122.00 Per Diem $ 60.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 60.00 $ 440.00 Luggage $ 40.00 $ 40.00 $ - $ - $ - Total Trip Cost $ 3,419.28 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 800.00 '/ Odometer Beg. / End Prepaid Lodging $ 1.536.33 Total Miles X Prepaid Airfare _$ _ 480.95 Rate Shuttle $ 122.00 Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 379.95 -/ represent cash spent for ligitimate city business Amount Due Councilmember only and do 19j include ite s of a personal nature. Equals: if positive $ 100.05 Signat ✓a � ,,C Amount Due City D9 Approved byDe artm ne't Head if 1 tS PP P negative C}d Approved by City Manager Notes and Explanation: The Travel Request was prepared shortly after registration opened in July, and Per Diem rates displayed FY24. The Per Diem above reflects the rate for FY25. Cm Lewis is owed $60.05 additional perdiem + $40 luggage reimbursement. C:\Users\mayorsec\Documents\Willie Lewis\ERNLC24 Tampa V } • Christe Whitley From: Thanks for staying! <efolio@marriott.com> Sent: Monday, November 25, 2024 9:31 AM To: Christe Whitley Subject: [NON-CoPA] Your Nov 12, 2024 - Nov 17, 2024 stay at the Tampa Marriott Water Street Thank you for choosing the Tampa Marriott Water Street for your recent stay. As requested, below is a billing summary or adjustment for your stay. If you have questions about your bill, please contact us at(866) 435-7627 or mbs.customer.svc@marriott.com. Marriott Bonvoy' members Make another reservation on Marriott.com >> may receive this email automatically after every stay. Join Marriott Bonvoy'"' today » Summar of Your Sta Hotel: Tampa Marriott Water Street Guest: ZZ/LEWIS/WILLIEBAE 505 Water Street NLC2425248 Tampa, Florida 33602 444 4TH ST USA PORT ARTHUR,TX 776406450 (813) 221-4900 USA Dates of stay: Nov 12, 2024 - Nov 17, 2024 Room number: 2310 Guest number: 34674 Group number: 25098 Marriott Bonvoy'M number: None Date Description Reference Charges Credits 11/12/24 INTERNET FREEHSIA 0.00 11/12/24 ROOM REV 2310, 1 269.00 11/12/24 ROOM TAX 2310, 1 20.18 11/12/24 OCC TAX 2310, 1 16.14 11/12/24 TMD FEE 2310, 1 1.95 11/12/24 Payment - MasterCard 1,536.33 XXXXXXXXXXXX4185 11/13/24 INTERNET FREEHSIA 0.00 11/13/24 ROOM REV 2310, 1 269.00 11/13/24 ROOM TAX 2310, 1 20.18 11/13/24 OCC TAX 2310, 1 16.14 11/13/24 TMD FEE 2310, 1 1.95 11/14/24 INTERNET FREEHSIA 0.00 1 11/14/24 ROOM REV 2310, 1 269.00 11/14/24 ROOM TAX 2310, 1 20.18 11/14/24 OCC TAX 2310, 1 16.14 11/14/24 TMD FEE 2310, 1 1.95 11/15/24 INTERNET FREEHSIA 0.00 11/15/24 ROOM REV 2310, 1 269.00 11/15/24 ROOM TAX 2310, 1 20.18 11/15/24 OCC TAX 2310, 1 16.14 11/15/24 TMD FEE 2310, 1 1.95 11/16/24 INTERNET FREEHSIA 0.00 11/16/24 ROOM REV 2310, 1 269.00 11/16/24 ROOM TAX 2310, 1 20.18 11/16/24 OCC TAX 2310, 1 16.14 11/16/24 TMD FEE 2310, 1 1.95 11/17/24 SM BAL ADJ 0.02 11/17/24 Payment - MasterCard 0.00 XXXXXXXXXXXX4185 Total balance 0.00 USD Treat yourself to the comfort of Marriott Hotels in your home. J Im•ortant Information Do Not Reply to this Email This email is an auto-generated message. Replies to automated messages are not monitored. If you have any questions please contact the hotel directly at (813) 221-4900. Why Have I Received this Email? You have received this email because you requested during your stay to receive an electronic version of your bill by email. Availability Electronic versions of your hotel bill, available by email from our over 2,300 participating properties in the Marriott family of hotels in the USA and Canada, are emailed to you within 72 hours of check-out. These email messages reflect changes made to your bill up to 11pm on your day of departure. Any adjustments after that time may not be shown. If you have received this email in error, please notify us. Learn more about eFolio, receiving your hotel bills by email. Authenticity of Bills Marriott retains official records of all charges and credits to your account and will honor only those records. Privacy Your privacy is important to Marriott. For full details of our privacy policy, please visit our Privacy Statement. 2 Credit of Marriott BonvoyTM Points After a stay, it may take up to 7 days for Marriott BonvoyT" points to be credited to your account. Terms of Use::Privacy Statement(c)1996-2012 Marriott International,Inc.All rights reserved.Marriott proprietary information. Operated under license from Marriott International.Inc-or one of its affiliates. 3 11/7/24,10:39 AM SuperShuttle Reservations SuperShuttle Thank you Thurman!Your reservation with SuperShuttle has been saved. Ride from TPA Confirmation#4769798 Pick-Up Location Tampa Airport FL(TPA) Drop-Off Location 505 Water St,Tampa,FL,US 33602 Flight Arrival lime Mon,Nov 11,2024 1:35 PM Ride Type Non-Stop Ride up to 6 passengers Ride to TPA Canfirmatior#4769797 Pick-Up Location 505 Water Si,Tampa,FL,US 33602 Drop-Off Location TPA Flight Date&Time Sun,Nov 17,2024 2:30 PM Pick-Up Time Sun,Nov 17,2024 12:42 PM Ride Type Non-Stop Ride up to 6 passengers Passenger/Payment Total$120.00 USD Passengers 1 Wheelchair No Payment Type****4185Mastercard Price Details From TPA $55.00 USD Airport Entry Fee $3.00 USD Booking Fees $2.00 USD To TPA $55.00 USD Airport Entry Fee $3.00 USD Booking Fees $2.00 USD Total Round-Trip Cost $120.00 USD https:l/booking.supershuttie,com/confirmation 1/2 GSA U.S.General Services Administration FY 2025 per diem rates for tampa, Florida Meals and incidental expenses (M&IE) rates and breakdown First M&IE Incidental and Primary destination County total Breakfast Lunch Dinner lastday j expenses of travel Tampa/St. Petersburg Pinellas/ $80 $20 $22 $33 $5 $60.00 Hillsborough I 1010 kk HD \\ \ \‘\ \S \\O2 \'tf LPL) 1.) `cp ' . 1-ka° 7/2/24, 1:51 PM FY 2024 Per Dtem Rates for ZIP Code 33602 GSA U.S.General Services Administration FY 2024 Per Diem Rates for ZIP Code 33602 Meats&Incidentals(M&1E) rates and breakdown First& Primary Destination Count M&IE Continental Incidental LastDay Y Lunch Dinner Expenses of Total Breakfast/Breakfast Travel Tampa/St,Petersburg Pinellas/ $Eg Hillsborough $16 $17 $31 $5 $51.75 - i about:blank 1!1 CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 10/16/2024 This is a request approval to travel to: Tampa Bay, FL For the purpose of: NLC City Summit Sponsoring agency, if applicable: Departure Date: 11/12/24 Return Date: 11/17/24 Total working hours away from duty station: Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location: Tampa Marriott Tele. No: 813-221-4900 Estimated Cost: 1) Transportation $ 480,95 2) Lodging $1,536.33 3) Meals $ 379.95 4) Registration Fee $ 800.00 ✓� 5) Mileage to airport Shuttle $ 122.00 ,7 TML Total estimated cost of Trip: $3,319.23 _ Are budgeted funds available for this trip? X Yes No If no indicate source of funds: : Are advance funds requested: Yes X No If yes, state amount: $379,96 �l0 Date Check Needed: 11/05/24 Applicable Account Number: 001-01-0o1-5440-00-l0-00 i certify that this trip i of an esserttI nature and is required fo the proper functioning of this department/office. Sighed 4.", pate / ; Signed: Date: (Employee (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment:Amount dispersed-$379.96 for meals. Signed: (Cit Manager Date: NOTE: This form is to be executed for any overnight trip on City Business, A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance Is requested, original will be forwarded to Accounting by Manager's office, if approved. Christe Whitley From: NLC City Summit <emaii_confirm@ext.eventshq.com> Sent; Wednesday,October 16,2024 11:35 AM To: Willie Lewis Cc; Christe Whitley Subject: (NON-CoPA]2024 NLC City Summit Registration Confirmation (NLC242:2794) = A 11 2 th 7( • l1flYE Y _ { A R S CITY SUMMIT ,artoa of ,1ar10a1itakIreresa wtt010ar1aN srssrtr+s> ::r a. ---Please do not reply to this e-mail. It was sent from an automated systerrh"" Thank you for registering for 2024 City Summit. We are excited to see you in November! Remember that cttvsummit.nio.org is your online resource for conference schedule. speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access vaurfggistratlon Profile Confirmation ID 2794 Willie Sae Lewis City of Port Arthur City of Port Arthur 444 4Th St Port Arthur. TX 77640-6450 Scan this QR code at any self-service registration counter to print your badge. Valid photo ID will be required. 2794 Registration Details Willie Bee Lewis Registration Type: NLC Member. Advance(June 16-Sept 1) Description item Total Registration (City: 1) $800.00 Total Registration Fees: $800.00 Total Registration Paid: ($800.00) Current Balance: $0,00 Housing Details TAMPA MARRIOTT WATER STREET 505 Water Street Phone: 813-221-4900 Tampa. FL 33602 Fax: 813-204-6342 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests In Room 12 November 2024 17 November 2024 Willie Bae Lewis Daily Rate Room Tax Deposit $269.00 13.50% Credit Card Guarantee Christe Ned Resort Fee Occupancy Tax $0.00 $1.95 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,536.33 Hotel Cancellation Policy A credit card with an expiration date of November 2024 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation_ This deposit will be charged on or after October 28. 2024. 2 Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty, Failure to check-in on your scheduled arrival date will result in this.same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 C � . j Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: Housing Balance: $Q.00 Total of All Fees: $800.00 Total Amount Applied to All Fees: ($800.00) Total Balance Due: $0.00 Payment History Payment#7 06/27/2024—$800.00[Payment] Christe Ned/MasterCard/***********4185 Payment Allocation 06/27/2024---Applied:Willie Bee Lewis's Hotel Reservation $0.00 06/27/2024--Applied:Willie Bee Lewis's Registration $800.00 Total Amount Applied: ! ! $800.00 Payment Totals Total Payments: $800.00 Total Refunds: $0.00 Total Net Paid: $800.00 _ • NLC will have photographers and videographers on staff recording the event.All attendees, by i f registering, agree that their image and person may be photographed or videotaped as part of the 3 audience. NLC reserves the right to use any images or video captured during its conference for promotional and marketing purposes. Questions?Email media(")a,nle.orq. Cancellation Policy AD requests must be sent in writing to NLCCSSmaritz.com by October 21. 2024.and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 21. 2024. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive,all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals Group registrations do not apply to these registration categories: spouse. student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to)+„CCS c{�r,maritz.com. Questions? For registration or housing information corrections, please contact: { NLC Registration and Housing Center Information c/o Maritz Global Events Phone: 747-226-7785 Email NLQrS(a7maritt.com Moritz?riviacv Polio I Maritz Terms of tJse 4 Christe Whitley From: American Airlines <no-reply@info.emafi.aa.com> Sent: Wednesday,October 16,2024 2:30 PM To: Christe Whitley Subject: (NON-CoPAl Your trip confirmation(BPT-TPA) American Issued:October 16,2024 Your trip confirmation and receipt You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code:LIJNUUV Tuesday, November 12, 2024 BPT AA 6329 Beaumont Operated by SkyWest Airlines as American Eagle 5:49 AM o DFVV Seat: f WV Class: Economy(N) Dallas/Fort Worth Meals: 7:09 AM DFW AA 2689 Dallas/Fort Worth 8:25 AM ° MIA Seat: Class: Economy(NI 1 Miami Meals:Refreshment 12:15 PM MIA AA 252e 'k Miami 1:20 PM ° TPA Seat: Class: Economy{N) I! Tampa Meals: 2:26 PM Sunday, November 17, 2024 TPA AA 1,$4• Tampa 9:25 AM O DFW Seat: Class: Economy(G) Dallas/Fort Worth Meals:Refreshment 11:22 AM DFW AA 4999 Dallas/Fort Worth Operated by SkyWest Airlines as Amerfcan Eagle 12:31 PM B PT Seat: Class: Economy(G) Beaumont Meals: 2:00 PM Manage your trip 2 Find the card that earns c. y you more miles �ti :. : Learn more Your purchase Willie Lewis Join the AAdvantege6 Program New ticket(0012184581344) $480.95 1$406.28+Taxes&carrier-imposed fees $74.67] Total cost $480.95 Your payment MasterCard(ending 4185) $480.95 Total paid $480,95 Bag information Checked Bag (Airport) Checked Bag (Online*) 1st bag $40.00 1 at bag $35.00 2nd bag $45.00 2nd bag $45.00 Maximum dimensions:62 inches or 158 centimeters calculated as(length + width + height) Maximum weight: 50 pounds or 23 kilograms Bag fees apply at each Check-in location.Additional allowances and/or discounts may apply. For information regarding American Airlines checked baggage policies,please visit:Bag and optional fees If your flight is operated by a partner airline,see the other airline's website for carry-on and checked bag policies. • 3 Chr[ste Whiney From: ExecuCar <Reservations@ExecuCar.corn> Sent: Wednesday,October 16,2024 3:02 PM To: Christe Whitley Subject: [NON-CoPA] ExecuCar Booking Confirmation#4758134/4758133 { ,Su perShuukk"kirp . Tess You're booked! Willie Lewis, Thank you for choosing ExecuCar! View your trip summary and receipt below. fr.` Trip tail ive Tor PA) Confirmation Number 4758134 Pickup Time Nov 12 2024 2:25PM (Tuesday) Pickup Location TPA- Tampa Airport FL Drop Off Location 505 Water St Tampa, FL, 33602 Service Type Non-Stop Ride up to 6 passengers AimmiL Description Direct ride for up to 6 passengers and 6 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 Passengers 9 1 Passenger Passenger Contact +1 (409) 718-0586 Flight Schedule American Airlines #6329 Flight Date 11/12/2024 2:25:00 PM Special Instructions Arrival Instructions Upon arrival, please ensure your phone Is not on airplane mode. To communicate directly with your driver, you will receive a text upon landing with your driver contact information . Once you have claimed your luggage from baggage claim please proceed to the curb outside of your k " � I baggage claim and the driver will load you and your luggage at the designated loading area. Please call 352-269.6088 option#2 if you need assistance. Fare Details Fare $66.00 Airport Entry Fee $3.00 Booking Fees $3.00 Trip Total $01.00 r4 '�'y y,lt" 1 .+ „6 J Y f�' Ff $ Yy 7Ji�Y' «r S Y �1 �1 it.";CL � i`5 -rF I zF• t+lc 1 f•�! �'•x.LiJE ...,... t`.'. ' }' 1h f )�,'. l��l il;�jil '. i,�. Y' , ..,.. J! , t f Confirmation Number 4758133 Pickup Time Nov 17 2024 7:3OAM (Sunday) Pickup Location 506 Water St Tampa, FL, 33602 Drop Off Location TPA -Tampa Airport FL Service Type Non-Stop Ride up to 6 passengers \� I 4111, Direct ride for up to 6 passengers and 6 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 Passengers 1 Passenger Passenger Contact 41 (409) 718-0586 Flight Schedule American Airlines #1189 Special instructions Fare Details Fare $66.00 Airport Entry Fee $3.00 Booking Fees $3.00 Trip Total $61.00 rr of rl'' ,•; ors! ! 0 3;t 4 , t4 • 1 ',41 t ". !. r Cr Payment Method MasterCard*k**4185 Payment Total $122.00 If your plans change: For refunds,please cancel at least 2 hours prior to scheduled pickup time. Within 3 hours of pickup time,for changes or status on your vehicle please call the provider directly at (362)269.6088. 2 1 "if more than 3 hours in advance,to change or cancel please call 1-800-Blue Van(800-258-3828)or visit www.supershuttle.com. Please mention that you have a SuperShuttle/ExecuCar reservation,Confirmation number 4768134 or 4758133 depending on which trip you're calling about. Every SuperShuttle Express affiliate is locally owned and operated and has been qualified by SuperShuttle III to provide this service. Please contact the provider directly if there are any questions regarding your trip. For arrival flights,if your flight is significantly delayed,please contact the local provider to check on vehicle availability I , • Thank you, SuperShuttle Express i + Airport Rides Made Simple ' I i l I ± w:tw tt 3 • i 1;13/25,12:13 PM Your receipts-American Airlines Your receipt II https:!.www.aa.comlyour-receipts/ 1/4 1/13/25,12:13 PM Your receipts-American Airlines Beaumont/Port Arthur, TX to Tampa, FL November 12, 2024 Ticketed on October 16, 2024 • Record locator: UJ NU UV Details DEPART Beaumont/Port Arthur, TX to Dallas/ Fort Worth, TX November12, 2024 BPT DFW 5:49 AM 7:09AM 00 6329 Booking Class: N Fare basis: NVAWUSM3 USED Stop: Dallas/ Fort Worth (D.EW) Dallas/ Fort Worth, TX to Miami, FL November 12, 2024 DFW MIA 8:25 AM 12:15 PM AA 2689 Booking Class: N Fare basis: NVAWUSM3 USED Stop:Miami ([VITA) Miami, FL to Tampa, FL November12, 2024 MIA TPA 1 :2 0 PM 2:2 6 PM AA 2526 RnnLirirr f lacc. f\I https://www,sa.com/your-receipts/ 2/4 1/13/25, 12:13 PM Your receipts-American Airlines Fare basis: NVAWUSM3 Willie Lewis $520.95 Details tff LJ110/16/2024 • Mastercard ending in 4185 New ticket [ $406.28 +Taxes &fees$74.67 ] $480.95 Ticket #:0012184581344 Fare, taxes and fees New ticket $406.28 TAX S30.47 SECURITY SERVICE FEE 511.20 SYS GEN PFC (BPT) $4.50 SYS GEN PFC (DFW) S4.50 SYS GEN PFC (TPA) S4.50 SYS GEN PFC (DEW) $4 50 U.S. SEGMENT TAX $1 5.00 1 1/12/2024 • Mastercard ending in 3831 UP5OLB23KG/62L1158CM (BPT - DFW) [ 540.00+Taxes &fees$0.00] $40.00 Document#:0010261273039 https://www.aa.com/your-receipts/ 3/4