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HomeMy WebLinkAbout(A1) THURMAN BARTIE - $3,987.80 1 ' ( Al) City of Port Arthur Council -Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Thurman Bartle Date of Report: 11/27/2024 Department/Division: Council Date(s)of Trip:11/11-17/2024 Destination and Purpose of Trip: National League of Cities-Tampa, FL Expense Type Date Date Date Date Date Date Date Totals 11/11/2024 11/12/2024 11/13/2024 11/14/2024 11/15/2024 11/16/2024 11/17/2024 Registration $ 800.00 Lodging $ 1,843.59 Parking $ 82.37 Shuttle $ 120.00 Air Fare $ 596.96 Per diem $ 60.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 60.00 $ 440.00 Mileage $ 104.88 ./ Total Trip Cost $ 3,987.80 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 800.00 Odometer Beg: Prepaid Lodging $ 1,843.59 1, Odometer End: Shuttle $ 120.00 Total Miles Air fare $ 596.96 x Rate 0.48 Subtract: Advanced Amount $ 478.88 Mileage Reimbursement: $0.48 Equals: Amount Due Councilmemb I hereby certify that the above expenditures if positive 148.37 represent cash spent for ligitimate city business Amount Due City �� only, pursuant to ordinance 08-13,and do not if negative include items ur ----- t Signatu �Ciet App y Counc' Notes and Explanation: The hotel incorrectly applied the stay on 11/11 to the City's card(see authorization form). On 11/27 the hotel reimbursed the City. for FY25 per diem=$148.37. C:\Users\mayorsec\Documents\Thurman Bartie\ERNLC Tampa24 Christe Whitley From: NLC City Summit <email_confirm@exl.eventshq.com> Sent: Monday, October 28, 2024 11:44 AM To: Thurman Bartle Cc: Christe Whitley Subject: [NON-CoPA] 2024 NLC City Summit Registration Confirmation {NLC242:2792} i , , TAMPA BAY NUYEYIER 1 _1 SUM MIT 2 0 2 4 YEARS EARS CITY SUMMIT ►IEEOIFEIEIGI?MIME 1M EIEEUTIEE IMAM U$IISIE hi)VIask ***Please do not reply to this e-mail. It was sent from an automated system.*** Thank you for registering for 2024 City Summit. We are excited to see you in November! Remember that citysummit.nlc.org is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID: 2792 Thurman Bill Bartie City of Port Arthur City of Port Arthur PO BOX 1089 Port Arthur, TX 77641-1089 Clo0 Scan this QR code at any self-service registration counter 15. to print your badge. Valid photo ID will be required. ❑� 2792 1 Registration Details Thurman Bill Bartie Registration Type: NLC Member, Advance (June 16 - Sept 1) Description Item Total Registration (Qty: 1) $800.00 NLCU Learning Package (Qty: 1) $400.00 NLCU: REAL Essentials - Advancing Racial Equity through Collaborative Action (Qty: 1) $0.00 NOV 12 2024 8:00AM NLCU: Crafting Equity Vision Statements for Your Community (Qty: 1) $0.00 NOV 12 2024 10:00AM NLCU: Reengaging Opportunity Youth and Young Adults (Qty: 1) NOV 12 2024 11:00AM $0.00 NLCU: Centering Racial Equity in Infrastructure, Capital Decisions & Municipal Bond Investments (Qty: 1) $0.00 NOV 12 2024 9:00AM Total Registration Fees: $1,200.00 Total Registration Paid: ($1,200.00) Current Balance: $0.00 Housing Details TAMPA MARRIOTT WATER STREET 505 Water Street Phone: 813-221-4900 Tampa, FL 33602 Fax: 813-204-6342 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests in Room I I ,'November 2024 17 November 2024 Thurman Bartie Daily Rate Room Tax Deposit $269.00 13.50°% Credit Card Guarantee Thurman Bartie ************4185 Resort Fee Occupancy Tax 2 SC Or $1.95 Per Night Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $2,150.86 Hotel Cancellation Policy A credit card with an expiration date of November 2024 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after October 28, 2024. Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $1,200.00 Total Amount Applied to All Fees: ($1,200.00) Total Balance Due: $0.00 Payment History Payment#1 06/27/2024 $800.00 [ Payment] Christe Ned / MasterCard/************4185 Payment Allocation 06/27/2024 —Applied: Thurman Bartie's Hotel Reservation $0.00 06/27/2024 —Applied: Thurman Bartie's Registration $800.00 Total Amount Applied: $800.00 3 Payment#2 10/28/2024 — $400.00 [ Payment] Thurman Bartie /Visa /************0808 Payment Allocation 10/28/2024 —Applied: Thurman Bartie's Registration $400.00 Total Amount Applied: $400.00 Payment Totals Total Payments: $1,200.00 Total Refunds: $0.00 Total Net Paid: $1,200.00 NLC will have photographers and videographers on staff recording the event. All attendees, by registering, agree that their image and person may be photographed or videotaped as part of the audience. NLC reserves the right to use any images or video captured during its conference for promotional and marketing purposes. Questions? Email media( nlc.orq. Cancellation Policy All requests must be sent in writing to NLCCS cr_maritz.com by October 21, 2024, and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 21, 2024. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLCCS(a�maritz.com. 4 { Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information c/o Maritz Global Events Phone: 747-226-7785 Email: NLCCS@maritz.com Maritz Privacy Policy I Maritz Terms of Use 5 The Parking Spot 8707 Airport Blvd 713.910.0200 HOU1rL_NI':1 11/11/2024 8:34 AM HOU1CS101 11/17/2024 4:21 PM Sequence # 30010524111716120 Cashier Number 104794404 Transaction Number 3whz.k Approved Sale 582180 Covered self-park I'd Covered self-park 7d $70.00 Airport Use Recovery Fee $6.09 Sales Tax $6.28 Covered self-park. Total $82.37 Amount Due $82.37 Charged to Visa 383+1 $82.37 Have a great day! Reserve for our best rates! Visit www.theparkingspot.com today. Business traveler? Connect your Spot Club account to automatically send receipts to Concur, Certify or Expensify www.theparkingspot.com/expense Retain this copy for statement validation Customer Copy Christe Whitley From: Thanks for staying! <efolio@marriott.com> Sent: Monday, November 25, 2024 9:29 AM To: Christe Whitley Subject: [NON-CoPA] Your Nov 11, 2024 - Nov 17, 2024 stay at the Tampa Marriott Water Street Thank you for choosing the Tampa Marriott Water Street for your recent stay. As requested, below is a billing summary or adjustment for your stay. If you have questions about your bill, please contact us at (866) 435-7627 or mbs.customer.svc@marriott.com. Marriott BonvoyTm members may receive this email Make another reservation on Marriott.com » automaticaily,after every stay. • Join Marriott-BanvoyTT" today » Summar of Your Sta Hotel: Tampa Marriott Water Street Guest: ZZ/BARTIE/THURMAN 505 Water Street NLC2425250 Tampa, Florida 33602 PO BOX 1089 USA PORT ARTHUR,TX 776411089 (813) 221-4900 USA Dates of stay: Nov 11, 2024 - Nov 17, 2024 Room number: 1712 Guest number: 32792 Group number: 25098 Marriott BonvoyTM number: None Date Description Reference Charges Credits 11/07/24 Payment - MasterCard 1,843.59 XXXXXXXXXXXX4185 11/11/24 INTERNET FREEHSIA 0.00 11/11/24 ROOM REV 1712, 1 269.00 11/11/24 ROOM TAX 1712, 1 20.18 11/11/24 OCC TAX 1712, 1 16.14 11/11/24 TMD FEE 1712, 1 1.95 11/12/24 INTERNET FREEHSIA 0.00 11/12/24 ROOM REV 1712, 1 269.00 11/12/24 ROOM TAX 1712, 1 20.18 11/12/24 OCC TAX 1712, 1 16.14 11/12/24 TMD FEE 1712, 1 1.95 11/13/24 INTERNET FREEHSIA 0.00 1 11/13/24 ROOM REV 1712, 1 269.00 11/13/24 ROOM TAX 1712, 1 20.18 11/13/24 OCC TAX 1712, 1 16.14 11/13/24 TMD FEE 1712, 1 1.95 11/14/24 INTERNET FREEHSIA 0.00 11/14/24 ROOM REV 1712, 1 269.00 11/14/24 ROOM TAX 1712, 1 20.18 11/14/24 OCC TAX 1712, 1 16.14 11/14/24 TMD FEE 1712, 1 1,95 11/15/24 INTERNET FREEHSIA 0.00 11/15/24 ROOM REV 1712, 1 269.00 11/15/24 ROOM TAX 1712, 1 20.18 11/15/24 OCC TAX 1712, 1 16.14 11/15/24 TMD FEE 1712, 1 1.95 11/16/24 INTERNET FREEHSIA 0.00 11/16/24 ROOM REV 1712, 1 269.00 11/16/24 ROOM TAX 1712, 1 20.18 11/16/24 OCC TAX 1712, 1 16.14 11/16/24 TMD FEE 1712, 1 1.95 11/17/24 SM BAL SMALL BA 0.03 11/17/24 Payment - MasterCard 0.00 XXXXXXXXXXXX4185 Total balance 0.00 USD Treat yourself to the comfort of Marriott Hotels in your home. x Im•ortant Information Do Not Reply to this Email This email is an auto-generated message. Replies to automated messages are not monitored. If you have any questions please contact the hotel directly at (813) 221-4900. Why Have I Received this Email? You have received this email because you requested during your stay to receive an electronic version of your bill by email. Availability Electronic versions of your hotel bill, available by email from our over 2,300 participating properties in the Marriott family of hotels in the USA and Canada, are emailed to you within 72 hours of check-out. These email messages reflect changes made to your bill up to 11pm on your day of departure. Any adjustments after that time may not be shown. If you have received this email in error, please notify us. Learn more about eFolio, receiving your hotel bills by email. 2 • Authenticity of Bills Marriott retains official records of all charges and credits to your account and will honor only those records. Privacy Your privacy is important to Marriott. For full details of our privacy policy, please visit our Privacy Statement. Credit of Marriott BonvoyTM Points After a stay, it may take up to 7 days for Marriott BonvoyTM points to be credited to your account. Terms of Use::Privacy Statement(c)1996-2012 Marriott International,Inc.All rights reserved.Marriott proprietary information. Operated under license from Marriott International,Inc.or one of its affiliates. 3 Christe Whitley From: ExecuCar <Reservations@ExecuCar.com> Sent: Thursday, November 7, 2024 10:39 AM To: Christe Whitley Subject: [NON-CoPA] ExecuCar Booking Confirmation #4769798/4769797 Su erShuttle Tess You're booked! Thurman Bartle, Thank you for choosing ExecuCar! View your trip summary and receipt below. Trip Details: (From TPA) Confirmation Number 4769798 Pickup Time Nov 11 2024 1:35PM (Monday) Pickup Location TPA - Tampa Airport FL Drop Off Location 505 Water St Tampa, FL; 33602 Service Type Non-Stop Ride up to 6 passengers Description Direct ride for up to 6 passengers and 6 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 Passengers 1 Passenger Passenger Contact +1 (409) 736-6469 Flight Schedule Southwest Airlines #2734 Flight Date 11/11/2024 1:35:00 PM Special Instructions Arrival Instructions Upon arrival, please ensure your phone is not on airplane mode. To communicate directly with your driver, you will receive a text upon landing with your driver contact information . Once you have claimed your luggage from baggage claim please proceed to the curb outside of your - baggage claim and the driver will load you and your luggage at the designated loading area. Please call 352-269-6088 option # 2 if you need assistance. Fare Details Fare $55.00 Airport Entry Fee $3 00 Booking Fees $2 00 Trip Total $60.00 Trip Details: (To TPA) Confirmation Number 4769797 Pickup Time Nov 17 2024 12:42PM (Sunday) Pickup Location 505 Water St Tampa, FL, 33602 Drop Off Location TPA - Tampa Airport FL Service Type Non-Stop Ride up to 6 passengers Ilret Direct ride for up to 6 passengers and 6 bags total Transportation Provider* Ecar Transportation Florida Dispatch Contact Number** (352) 269-6088 Passengers 1 Passenger Passenger Contact +1 (409) 736-6469 Flight Schedule Southwest Airlines #191 Special Instructions Fare Details Fare $55.00 Airport Entry Fee $3.00 Booking Fees $2 00 Trip Total $60 00 Payment Info Payment Method MasterCard ****4185 Payment Total $120.00 If your plans change: For refunds, please cancel at least 2 hours prior to scheduled pickup time. Within 3 hours of pickup time, for changes or status on your vehicle please call the provider directly at (352)269-6088. 2 "If more than 3 hours in advance,to change or cancel please call 1-800-Blue Van (800-258-3826)or visit www.supershuttle.com. Please mention that you have a SuperShuttle/ExecuCar reservation. Confirmation number 4769798 or 4769797 depending on which trip you're calling about. Every SuperShuttle Express affiliate is locally owned and operated and has been qualified by SuperShuttle to provide this service. Please contact the provider directly if there are any questions regarding your trip. For arrival flights, if your flight is significantly delayed, please contact the local provider to check on vehicle availability Thank you, SuperShuttle Express Airport Rides Made Simple 3 Christe Whitley From: Southwest Airlines <southwestairlines@ifly.southwest.com> Sent: Monday, October 28, 2024 3:07 PM To: Christe Whitley Subject: [NON-CoPA] You're going to Tampa on 11/11 (2CZK2K)! Heres your itinerary h receipt.See ya soon! View in web browser I View our mobile site Southwest Manage Flight Flight Status My Account A Travel notice REAL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you will need a state-issued REAL ID compliant license or identification card, or another acceptable form of ID (such as a U.S. Passport), to fly within the United States. Visit www.tsa.¢ov for a list of acceptable forms of ID and additional information regarding REAL ID requirement. Hi Thurman, We're looking forward to flying together! It can't come soon enough. Below you'll find your itinerary, important travel information, and trip receipt. See you onboard soon! NOVEMBER 11 - NOVEMBER 17 HOU TPA Houston (Hobby) to Tampa Confirmation # 2CZK2K Confirmation date: 10/28/2024 PASSENGER Thurman Bartie RAPID REWARDS # Join or Loq in TICKET # 5262575400816 EST. POINTS EARNED 3,165 Rapid Rewards''points are only estimations. Cash'-Points bookings wilt not earn Rapid Rewards points, tier qualifying points for A-List or A-List preferred status or Companion Pass qualifying points. Your itinerary 1 Flight 1: Monday, 11/11/2024 Est. Travel Time: 2h 5m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 2734 HOU 10:30AM TPA 01 :3 5PM Houston IHobbyi Flight 2: Sunday, 11/17/2024 Est. Travel Time: 2h 30m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 0191 TPA 02:3OPM HOU 04:OOPM Houston (Hobbs, Payment information Total cost Payment Air - 2CZK2K Base Fare $ 527.22 Payment Amount $596.96 U.S. Transportation Tax $ 39.54 Mastercard ending 4185 U.S. 9/11 Security Fee $ 11.20 U.S. Flight Segment Tax 5 10.00 U.S. Passenger Facility Chg $ 9.00 Total $ 596.96 Fare rules: If you decide to make a change to your current itinerary it may result in a fare increase. Your ticket number: 5262575400816 All your perks, all in one place. (Plus a few reminders. ) Wanna Get Away®fare: Your two bags fly free®, no change or cancel fees, 6X Rapid Rewards® points, and free same-day standby (taxes and fees may apply but refunds will be provided). Learn more. 0 Make sure you know when to arrive at your airport. Times vary by city. If your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds wilt be forfeited. Prepare for takeoff 2 MARRIOTT Payment Authorization Request: Please complete this payment authorization form to allow the third-party expenses outlined below to be charged to your credit/debit card. Click here to open Marriott Privacy Center Guest Information Confirmation Number: 73923330 Arrival Date: 11/12/2024 Departure Date: 11/17/202z IMM/DD/YYYY) Guest First Name: Thurman Last Name: Bartie Company Name: City of Port Arthur Phone Number: 409-736-6469 Address: 444 4th Street City,State,Zip: Port Arthur Relation to Cardholder: ❑Relative ❑Friend ❑Business Associate ©Other: City Council members (if applicable) Rate Information and Approved Charges: ❑All Charges ❑i Room&Tax ❑Telephone ❑Food&Beverage ❑Amenity ❑ Room Service ❑Valety/Laundry 0 Parking 0 HS Internet Access ❑Movies ❑ Resort Fee ❑ Event/Catering/Banquet Charges Other: Currency type: Charges must not exceed for the entire stay/event Room Rate: Taxes: Total Daily Rate: Number of Nights: Comments/Special Requests: Donald Frank-73952872,Thomas Kinlaw-73923433,Willie Lewis-73952868,Please cover the selected charges for the listed confirmation numbers. Payment Information: masterdAmt# **** **** 4185 CHRISTE NED PO Box 1089 Port Arthur, TX, 77640 United States of America Cardholder Phone Number: 4099838105 Acceptance and eSignature: ✓ I authorize the hotel mentioned above to charge payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above.I confirm that all guests listed above are age 18 or older. I am the authorized signer for the payment information attached. Cardholder Signature: Christe L.7\eci Date: 11/07/2024 christe.whitley@portarthurtx.gov Doc ID: 20241106170356757 Sertifi Electronic Signature CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thurman Bartle Department/Divisor. Mavcr'C;ty Ccunc!I Date 10116;2024 This is a request approval to travel to Tampa Bay, FL For the purpose of: NLC City Summit Sponsoring agency. if applicable: Departure Date: 11/12/24 Return Date: 11 17r24 Total working hours away from duty station: Mode of Transportation: Private Vehicle. City Vehicle Air X Other: Will be staying at this location: Tampa Marriott Tele No: 813-221-4900 Estimated Cost: 1 Transportation $ 596 96 2) Lodging $141.4 00 c 1 S . 3) Meals S 32. 4O `"\L 00 4) Registration Fee $ _.$6&00 / LQ O OU 5) Mileage to airport $ 104 88 f Shuttle $ 122 00 Total estimated cost of Trip $3.617 34 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Lfl c?' Are advance funds requested: Yes X No If yes state amount: $484"38 Date Check Needed: 11/05/24 Applicable Account Number cci-o1-DOI-5440-0C-10-00 certify that this trip is of sential nature and is required for the proper functioning of this department/office Signed: = :..o dui aLi Signed Date. ptoye i Department Head) ACTION BY CITY MANAGER: APPROVED NOT APPROVED' Comment Amount dispersed- $379 95 for meals and 104 88 for mileage. The city paid for general registration only The date of arrival is 11/11. not 11/10 Signed: Date' (City Manager) NOTE This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Manager's office. if approved ® 13 7. 2 y ® 7 | f ` g R ! ! . 5 % } ` F , { t, . E f \ \ { { 2 7 7 \ ( | \ $ § g } , } _ / . 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