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Home My WebLink AboutPR 24127: PAYMENT OF TO DISCOVERY INFORMATION TECHNOLOGY FOR $5,549.00 FOR ADOBE ACROBAT PRO FOR TEAMS FOR 14 pcxr* uR, INTEROFFICE MEMORANDUM Date: January 27, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM I City Manager From: Terry Stokes, PAEDC Chief Executive Officer RE: PR 24127 I Payment of Invoice No. 451512 to Discovery Information Technology in the amount of$5,549.22 for Adobe Acrobat Pro for Teams for fourteen(14) Users. Introduction: The intent of this Agenda Item is to seek the approval of the City of Port Arthur City Council for the payment of Invoice No. 451512 to Discovery Information Technology in the amount of $5,549.22 for Adobe Acrobat Pro for Teams for fourteen(14) Users. Background: Adobe Acrobat Pro provides users access to PDF editing, conversions and e-signature tools. The PAEDC desires to provide this software to its team members to enhance productivity, enabling a streamlined workflow. Discovery IT has completed the downloads of the licenses. The invoice was due on November 15, 2024. Delay in payment is due to the invoice not being received in time for inclusion on the PAEDC November Board Meeting Agenda and was overlooked for inclusion on the PAEDC December Meeting Agenda for approval by the PAEDC Board of Directors. The fourteen(14) licenses will be utilized by staff and various PCs located at both 501 Procter Street and the 549 4th Street locations. Budget Impact: The budget impact of this item is $5,549.22, funds available EDC Account No. 120-80-625- 5450-00-00-000 (Computer Programs). Recommendation: It is recommended that the City of Port Arthur City Council approve the payment of Invoice No. 451512 to Discovery Information Technology in the amount of$5,549.22 for Adobe Acrobat Pro for Teams for fourteen(14)Users. P.R.No.24127 1/27/2025 RAJ RESOLUTION NO. A RESOLUTION APPROVING PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION TO PAY DISCOVERY INFORMATION TECHNOLOGIES OF NEDERLAND, TEXAS FOR INVOICE NO. 451512 IN THE AMOUNT OF $5,549.22, FOR ADOBE ACROBAT PRO FOR TEAMS SUBSCRIPTION FOR FOURTEEN (14) USERS; FUNDS AVAILABLE IN EDC ACCOUNT NO. 120-80-625-5450-00-00-000 (COMPUTER PROGRAMS) WHEREAS,Adobe Acrobat Pro provides users access to PDF editing,conversions and e- signature tools. The PAEDC desires to provide this software to its team members to enhance productivity, enabling a streamlined workflow; and WHEREAS, an invoice (Invoice No. 451512) for $5,549.22 attached hereto as Exhibit "A" has been received from Discovery Information Technologies of Nederland, TX, for the download and activation of fourteen(14)User Licenses of Adobe Acrobat Pro for Teams; and WHEREAS,the fourteen(14)licenses will be utilized as follows; seven(7) staff members will utilize the software,with four(4)Licenses allocated to computers in the Flex Room at 549 4th Street,three(3)licenses in conference rooms(e.g.,one(1)license at 549 4th Street,one(1)license in the vault at 501 Procter Street, and one (1) license on the 501 Procter Street Board Room computer); and WHEREAS, the completion of the downloads has been confirmed as satisfactory by the Port Arthur EDC; and WHEREAS, the payment for the invoice was due on November 15, 2024. Delay in payment is due to the invoice not being received in time for inclusion on the PAEDC November Board Meeting Agenda and was overlooked for inclusion on the PAEDC December Meeting Agenda for approval by the PAEDC Board of Directors; and WHEREAS, the Board of Directors of the Port Arthur Economic Development Corporation approved payment of Invoice No.451512 for$5,549.22 at their regular board meeting held on January 14, 2025; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and recitals in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur authorizes the Port Arthur Economic Development Corporation to pay Discovery Information Technology's Invoice No. 451512 in the amount of$5,549.22. attached hereto as Exhibit"A". Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2025, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Page 2 Thurman Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Terry Stokes,PAEDC CEO APPROVED AS TO FORM: Charles Zech,PAEDC Attorney DENTON NAVARRO RODRIGUEZ BERNAL SANTEE & ZECH, P.C. Stan Springerley, Senior Associate Attorney APPROVED AS TO FORM: Roxann Pais Cotroneo,City Attorney APPROVED AS TO AVAILABILITY OF FUNDS: C262 6/3(1/Cta Lynda oswell,Finance Director Page 3 Exhibit "A" RECEIVED (/905 Discovery Information OC - 2024 Technologies,Inc. Discovery 904 Hwy 69 LJ ! J Nederland,TX 77627 (409)727-7080 Bill To: Date Invoice Port Arthur Economic Development ;10/16/2024 ,451512 Corporation Account P Proctor St. Port Arthur Economic Development Port Arthur,TX 77640 P United States Corporat Terms Due Date PO Number I Reference Net 30 days 11/15/2024 Service Ticket Number 1321859 Summary Order#22166:-Adobe Subscriptions Detail Wed 9/25/2024/5:55 PM UTC-05/Marcus Roland- We need to download and activate(14)instances of Adobe Acrobat Pro for TEAMS. (7)for EDC employees-Mr.Stokes, Krystle, Rachel Jacquet,Ms. Palmer, Mr.Granger, Joanie Collazo,Sarai Garcia. (4)for the computers in the FLEX rooms at the Press building. j (3)for the conference rooms-(1)at Press Bldg/(1)at HQ in the vault/(1)on the floor- board room. Resolution Fri 10/4/2024/10:32 AM UTC-05/Shane Landry(time)- worked with Terry and got him set up with the new adobe license Fri 10/4/2024/7:50 AM UTC-05/Shane Landry(time)- sent follow up to Mr.Stokes. Thu 10/3/2024/4:09 PM UTC-05/Shane Landry(time)- worked with Sarai to get access and configure the conference room laptop.Mr.Stokes was unavailable.Still need to work on his system Tue 10/1/2024/11:07 AM UTC-05/Shane Landry(time)- emailed Krystal and Terry Good morning, There are a few systems that are still needing to get the new adobe configured on them that I was unable to get to while I was onsite 1. Mr Stokes 2. Proctor St.conference room The only other system that I know of out there is the new laptop that I just set up for the Press Building floater laptop.This was not included in the list or license count for Adobe. If yalll want to add it on there we can get another license for it. Tue 10/1/2024/10:30 AM UTC-05/Shane Landry(time)- travel Tue 10/1/2024/8:30 AM UTC-05/Shane Landry(time)- walked around to users and got them configured Tue 10/1/2024/8:15 AM UTC-05/Shane Landry(time)- travel Tue 10/1/2024/7:49 AM UTC-05/Shane Landry(time)- got users added to adobe account Mon 9/30/2024/4:40 PM UTC-05/Shane Landry(time)- travel Mon 9/30/2024/3:55 PM UTC-05/Shane Landry(time)- worked with Krystal and got the license applied to her account.Could not add additional I users.Will need to look in to that in the morning before going back onsite Mon 9/30/2024/3:35 PM UTC-05/Shane Landry(time)- travel Company Name Port Arthur Economic Development Corporation Services ;Work Type Hours Rate Amount! Contact Name TerryStokes Billable Services Engineer Travel. 2.00 25.00 50.00 Engineer Expedite Onsite 1.00 225.00 225.00 Engineer Onsite 2.00 150.00 300.001 Engineer Remote Support 2.00 150.00 300.001 Total Services: 875.00 Other Charges _ Quantity Price Amount Billable Other Charges Adobe Acrobat Pro for teams-Subscription-per user/per month 14.00 328.73 4,602.22 Microsoft 365 Business Standard-Standard Support 2.00 36.00 72.00I, Annual/Annual Pro-rated to cover period dating:09/30/2024-12/17/2024 Invoice Subtotal: 5,549.221 Sales Tax:, 0.00 Total: Make checks payable to Discovery Information Technologies,Inc. Invoice payments:l 5,5490.0220 Credits: 0.00 Balance Due: 5,549.22 Thank you for your business! Texas PSB License#17741;For Video Surveillance and/or Access Control Systems,Address Complaints to Texas Private Security Bureau,PO Box 4087,Austin,TX 78773,512-424-7293, Private_Security_Bureau@dps.texas.gov