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Home My WebLink AboutPR 24128: PAYMENT TO DISCOVERY INFORMATION TECHNOLOGY FOR $7,076.23 FOR IT EQUIPMENT AND ASSOCIATED SOFTWARE pORT*ARTHUR INTEROFFICE MEMORANDUM Date: January 27, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM I City Manager From: Terry Stokes, PAEDC Chief Executive Officer RE: PR 24128 I Payment of Invoice No. 451510 to Discovery Information Technology in the amount of$7,076.23 for IT Equipment and associated software. Introduction: The intent of this Agenda Item is to seek the approval of the City of Port Arthur City Council for the payment of Invoice No. 451510 to Discovery Information Technology in the amount of $7,076.23 for IT Equipment and associated software. Background: Purchasing laptops will enhance staff productivity, enabling them to work remotely when necessary. Unlike desktop computers, which confine staff to their desks, laptops offer the flexibility to work from anywhere when needed. The invoice includes for the purchase of three (3) laptops, three 3-year warranty plans, two (2) docking stations, two (2) 24'LCD monitors, three (3) wireless keyboards, three (3) Microsoft Office 2021 Home& Business licenses, along with shipping and handling fees, which was due on November 15, 2024. Delay in payment is due to the invoice not being received in time for inclusion on the PAEDC November Board Meeting Agenda and was overlooked for inclusion on the PAEDC December Meeting Agenda for approval by the PAEDC Board of Directors. The obsolete equipment being replaced will be placed in the City of Port Arthur's auction. Budget Impact: The budget impact of this item is $7,076.23, funds available EDC Account No. 120-80-625- 5241-00-00-000 (IT Equipment). Recommendation: It is recommended that the City of Port Arthur City Council approve the payment of Invoice No. 451510 to Discovery Information Technology in the amount of$7,076.23 for IT Equipment and associated software. P. R.No.24128 1/27/2025 RAJ RESOLUTION NO. A RESOLUTION APPROVING PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION TO PAY DISCOVERY INFORMATION TECHNOLOGIES OF NEDERLAND, TEXAS FOR INVOICE NO. 451510 FOR THE PURCHASE OF IT EQUIPMENT AND ASSOCIATED SOFTWARE; IN THE AMOUNT OF$7,076.23,FUNDS AVAILABLE IN EDC ACCOUNT NO. 120-80-625-5241-00-00-000 (IT EQUIPMENT) WHEREAS, an invoice (Invoice No. 451510) for $7,076.23 attached hereto as Exhibit "A" has been received from Discovery Information Technologies of Nederland, TX, for the purchase of three (3) laptops, three 3-year warranty plans, two (2) docking stations, two (2) 24'LCD monitors,three(3)wireless keyboards,three(3)Microsoft Office 2021 Home&Business licenses, along with shipping and handling fees; and WHEREAS, the obsolete equipment being replaced will be placed in the City of Port Arthur's auction; and WHEREAS, purchasing laptops will enhance staff productivity, enabling them to work remotely when necessary. Unlike desktop computers, which confine staff to their desks, laptops offer the flexibility to work from anywhere when needed; and WHEREAS, the payment for the invoice was due on November 15, 2024. Delay in payment is due to the invoice not being received in time for inclusion on the PAEDC November Board Meeting Agenda and was overlooked for inclusion on the PAEDC December Meeting Agenda for approval by the PAEDC Board of Directors.; and WHEREAS, the Board of Directors of the Port Arthur Economic Development Corporation approved payment of Invoice No. 451510 in the amount of$7,076.23 at their regular board meeting held on January 14, 2025; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and recitals in the preamble are true and correct. Section 2. That the City Council of the City of Port Arthur authorizes the Port Arthur Economic Development Corporation to pay the Discovery Information Technology's Invoice No. 451510 in the amount of$7,076.23, attached hereto as Exhibit"A". Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2025, at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor Councilmembers • NOES: . Thurman Bartie,Mayor ATTEST: Sherri Bellard, City Secretary #1370989 Page 2 APPROVED: Terry Stokes, PAEDC CEO APPROVED AS TO FORM: Charles Zech,PAEDC Attorney DENTON NAVARRO RODRIGUEZ BERNAL SANTEE & ZECH,P.C. Stan Springerley, Senior Associate Attorney APPROVED AS TO FORM: Roxann Pais Cotroneo,City Attorney APPROVED AS TO AVAILABILITY OF FUNDS: Lynda oswell, Finance Director #1370989 Page 3 Exhibit "A " F 'QoS lEI iIvED Discovery Information Technologies,Inc. gt�1y Discovery 904 Hwy 69 OCT ,3. L4J2 4 Nederland,TX 77627rr (409)727 7080 BY: / .___. Bill To: Date lInvoice Port Arthur Economic Development 10/16/2024 451510 Corporation Account 501 Proctor St. Port Arthur,TX 77640 Port Arthur Economic Development United States Corporal Terms Due Date PO Number Reference Net 30 da;s 11/15/2024 Service Ticket Number 1321257 Summary Order#22149: Notebooks-new employee+conf.room @ Press Bldg.+Council meeting room @ HQ Detail Tue 9/24/2024/9:43 AM UTC-05/Marcus Roland- There are three laptops to deploy,each a little bit different: 1-A new employee will get a laptop and docking station with(2)monitors and wireless keyboard kit PLUS add a subscription to their 0365 account for him. 2-While at HQ,on the main open floor where they have council meetings(semi-circular seating area)replace laptop with new one,along with docking station and wireless keyboard and mouse and a subscription license for 0365. TEST ALL CONNECTIONS/VIDEO/AUDIO/INTERNET/...EVERYTHING... 3-Now head over to the Press Building-set up same config in the conference room and make sure every possible use case is tested. Resolution Tue 10/1/2024/11:14 AM UTC-05/Shane Landry(time)- Tue 10/1/2024/11:07 AM UTC-05/Shane Landry(time)- completed change order forms. all systems are onboarded Mon 9/30/2024/5:16 PM UTC-05/Shane Landry(time)- went to fill out change orders, but the laptop for the board room is not showing up.Will have to troubleshoot this tomorrow Mon 9/30/2024/1:00 PM UTC-05/Shane Landry(time)- travel Mon 9/30/2024/9:00 AM UTC-05/Shane Landry(time)- installed 3 laptops removed bloatware • installed trend installed labtech installed needed apps on systems Mon 9/30/2024/8:40 AM UTC-05/Shane Landry(time)- travel Mon 9/30/2024/8:00 AM UTC-05/Shane Landry(time)- gathering up products to head onsite Company Name Port Arthur Economic Development Corporation Contact Name Ten-. Stokes Services Work Type Hours Rate Amount] Billable Services Engineer Travel 1.00 25.00 25.00 Engineer Onsite 4.00 150.00 600.00 Total Services: 625.00 Other Charges Quantity Price Amount: Billable Other Charges HP ProBook 460 G11 16" Notebook 3.00 1,294.03 3,882.09 -Full HD-1920 x 1200 with anti-glare screen and low blue light -Intel Core Ultra 7 14th Gen i7-1355U DoDeca-core(12 Core)1.70 GHz; 5 Ghz max turbo -16 GB Total RAM -512 GB Solid State Hard Drive -Front Camera/Webcam full 1080P -IEEE 802.11 ax Wireless LAN Standard; Gigabit Ethernet port; Bluetooth 5.3, USB-type C charging ports -Windows 11 Pro 1 year parts and labor onsite next business day warranty Serial Number(s):5CD424155T, 5CD4241S6D,SC04241592 HP Care Pack Premium Onsite Support-3 Year-Warranty-9 x 5 x 3.00 192.66 577.98 Next Business Day-On-site-Maintenance-Labor • HP Thunderbolt Dock 120W G4-for Notebook/Desktop PC 2.00 330.30 660.60 -Charges notebook when connected. -Supports 4 displays with 4K high resolution. -(1)Gigabit Ethernet port;(5)USB ports;(1)HDMI;(2)Display Port. Meets NIST 800-193 compliance protecting notebook,network,and :connected devices. 24"Class Full HD LCD Monitor-16:9-23.8"Viewable-In-plane 2.00 176.51 353.02 Switching(IPS)Technology-LED Backlight- Adaptive Sync-HDMI- VGA-DisplayPort-USB Hub -Height adjustable monitor(130mm);Tilt 35 to-5 degrees;Swivel and Pivot adjustable -Full HD with non-glare coating; Frameless(micro bezel edge) -LED backlight/Adaptive Sync/Blue light filter/flicker free/Eye care -Includes HDMI/VGA/Display Port/and a USB hub Built in speakers -3 year manufacturer warranty Note-(2)for new hire;(1)for Conf.Rm.at Press Bldg.;(1)for Council Mtg.Floor Serial Number(s):S5LMTF183298,S5LMTF183308 Logitech MK320 Wireless Desktop Combo with Media Shortcuts 3.00 39.27 117.81 -Optical-Scroll Wheel-Black -Multimedia,Calculator, Media Player, Email Hot Key Microsoft Office 2021 Home&Business 3.00 259.91 779.73 Shipping&Handling 1.00 80.00 80.00 Invoice Subtotal: 7,076.23 Sales Tax: 0.00 Make checks payable to Discovery Information Technologies,Inc. Invoice Total: 7,076.23 Payments:. 0.00 Credits: 0.00 Balance Due: 7,076.23 Thank you for your business!