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Home My WebLink AboutPR 24144: TCEQ WATER AND WASTEWATER SYSTEM PERMIT FEE Energy - City of ay 40 ort rthur `�— Texas INTEROFFICE MEMORANDUM DATE: January 23, 2025 TO: The Honorable Mayor and City Council THROUGH: Ronald Burton, CPM, City Manager FROM: Calvin Matthews, P.E., Water Utilities Director RE: PR 24144—TCEQ Water and Wastewater System Permit Fee Introduction: The intent of this Agenda Item is to obtain City Council's authorization to ratify the City Manager's decision to approve payment of the Texas Commission on Environmental Quality(TCEQ) Water and Wastewater System Permit Fee.The fee for this permit had a projected budgetary impact of$160,457.40, and this permit allows the City to operate the Drinking Water System and Sanitary Sewer System. Background: TCEQ charges an annual fee for the operation and regulation of water supply and wastewater collection and treatment. Accordingly, the City received invoices with a budgetary impact of$60,858.00 for the Water System Permit Fee and total budgetary impact of$99,599.40 for the three Wastewater System Permit Fees. Budget Impact: Funds for$60,858.00 were budgeted and available in the Water Utilities Department Account No.410- 40-210-5471-00-00-000,Water Regulation and funds for$99,599.40 were available in Account No.410- 40-225-5471-00-00-000, Wastewater Regulatory. Recommendation: It is recommended that City Council approve PR No. 24144 to ratify the City Manager's decision to authorize payment of State mandated permit fee, as billed by TCEQ. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 24144 1/23/25 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE PAYMENT WITH A TOTAL BUDGETARY AMOUNT OF $160,457.40 FOR THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) ANNUAL WATER AND WASTEWATER SYSTEM PERMIT FEES FOR THE CITY OF PORT ARTHUR, WATER UTILITIES DEPARTMENT, $60,858.00 FROM ACCOUNT NO. 410-40-210-5471-00-00-000, WATER REGULATION AND$99,599.40 FROM ACCOUNT NO. 410-40-225-5471-00-00-000, WASTEWATER REGULATORY. WHEREAS, the Texas Commission on Environmental Quality (TCEQ) assesses an annual Water and Wastewater System Permit Fee for the operation and regulation of the City's water and wastewater supply permit; and, WHEREAS,TCEQ issued invoices(Exhibit"A")for the Water System Permit Fee with a budgetary impact of $60,858.00 and for the Wastewater System Permit Fee with a total budgetary impact of$99,599.40; and, WHEREAS,it is in the best interest of the citizens of the City of Port Arthur to ratify the City Manager's decision to authorize payment of funds for these invoices from TCEQ. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the Mayor and City Council hereby ratifies the City Manager's decision to authorize the payment for the Water System Permit Fee with a budgetary amount of$60,858.00 from funding available in Account No.410-40-210-5471-00-00-000,Water Regulation,and the Wastewater System Permit Fee with a total budgetary amount of$99,599.40 from funding PR No. 24144 1/23/25 cm Page 2 of 3 available in Account No. 410-40-225-5471-00-00-000,Wastewater Regulatory,as invoiced by Texas Commission on Environmental Quality(TCEQ) and delineated in Exhibit"A"; and, THAT,a caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED THIS day of A.D., 2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Roxann Pais Cotroneo City Secretary City Attorney PR No. 24144 1/23/25 cm Page 3 of 3 APPROV I ' - ,MINI ' • TION: Adoes411.K Ronald : o., rrr alvin Matthe .E. City Manager Director of Water Utilities APPROVED FOR THE AVALABILITY OF FUNDS: YLKI(11)62J-LI-L-641 A,„ yn (Lyn) Boswell, MA, ICMA-CM Clifton Williams, r., CPPB Director of Finance Purchasing Manager EXHIBIT A rillij E = TEXAS COMMISSION ON INVOICE COOMPANNY:T: CITY 30009PORT ARTHUR `a ENVIRONMENTAL QUALITY OF Q --3c(2__ DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 91230009 NOV13,24 0.00 0.00 60,858.00 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE NOV30,24 PHS0224537 REG NUMBER 1230009 FY25 60,858.00 60,858.00 WATER SYSTEM FEE 11O10 g )30 03i11,,, RECEIVED DEC 30 2024 This fee is based on data reported from the last inspection. Please call 512- 60,858.00 239-4691 for assistance with the calculation of your fee. See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT 1r t it INCLUDE ACCOUNT NUMBER ON CHECK TCEQ VIPP Form AR41 A 02-17-2011 NOV13,24 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 91230009 60,858.00 CHECK HERE IF YOUR ADDRESS HAS CHANGED. TEXAS COMMISSION ON PLEASE INDICATE ADDRESS CHANGE ON BACK ENVIRONMENTAL QUALITYrag INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL L l - (4U - Q\U- ( ( - co (X ACCRUE PENALTIES CITY OF PORT ARTHUR DOO UTILITY OPERATIONS PO BOX 1089 0091230009 1533367 00060858001231249 IPORT ARTHUR TX 77641 -1089 i TEXAS COMMISSION ON I N VO i C E COMPANY. CITY OF PORT ARTHUR ENVIRONMENTAL QUALITY ACCOUNT: 23006479 DETACH BOTTOM PORTION AND RETURN WITH PAYMENT-KEEP TOP PORTION FOR YOUR RECORDS- PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH. COL.COST RECOVERY LATE FEES BALANCE DUE 23006479 OCT10,24 0.00 0.00 74,307.10 INVOICE DATE J INVOICE NO. ! DESCRIPTION ( AMOUNT 1 BALANCE OCT31,24 CWQ0076889 PERMIT 0010364001 FY25 74,307.10 74,307.10 PERMIT OC T Please return the original coupon with payment. For questions concerning calculations or site 74,307.10 location, please call 512-239-4671. See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT • TCEQ VAPP Form AR41A 02-17-2011 INCLUDE ACCOUNT NUMBER ON CHECK OCT10,24 ACCOUNT NO. ' BALANCE DUE DETACH THIS PORTION AND RETURN WITH 23006479 74,307.10 CHECK OR MONEY ORDER PAYABLE TO: — CHECK SERE IF YOUR ADDRESS HAS CHANGED. -- PLEASE INDICATE ADDRESS CHANGE ON SACS TEXAS COMMISSION ON ENVIRONMENTAL QUALITY INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR DIRECTOR OF UTILITIES OPERATIO PO BOX 1089 0023006479 1533360 00074307101130247 PORT ARTHUR TX 77641-1089 MPANY: TEXAS COMMISSION ON INVOICE COMPANY: CITY$OF3PORT ARTHUR ilia ENVIRONMENTAL QUALITY 1-011. DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23008263 JAN23,25 0.00 1 ,201 .41 22,956.55 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 ,24 CW00076890 PERMIT 0010364002 FY25 21 ,755. 14 21 ,755. 14 PERMIT DEC10,24 SC00358358 PERMIT 1 ,201 .41 22,956.55 LATE FEE - DEC 2024 Please return the original coupon with payment. For questions concerning 22,956.55 I calculations or site location, please call 512-239-4671 . See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT Z T t INCLUDE ACCOUNT NUMBER ON CHECK TCEQ VIPP Form AR41A 02-17-2011 JAN23,25 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23008263 22,956.55 -- TEXAS COMMISSION ON ❑ CHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON BACK ENVIRONMENTAL QUALITY INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR PO BOX 1089 0023008263 1533360 00022956550131251 PORT ARTHUR TX 77641 -1089 PAYMENT INFORMATION ( I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED. Your check,certified check or money order should be made payable to the Texas Commission on Environmental Quality.Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card or electronic check using the following internet address: www.tceq.texas.gov/epay/ If you think your billing is wrong,or if you need more information about a transaction,please address your questions to: Texas Commission on Environmental Quality P.O.Box 13088-MC214 Austin,Texas 78711-3088 In your correspondence,please give us the following information: 1.Your name and account number 3.The date and reference number of the transaction(s)in question 2.The dollar amount of the suspected error 4.Description of the suspected error The payment due date is 30 days from the invoice date.Penalty and interest charges assessed will be adjusted for fees not due.Failure to pay by the due date may result in return or denial of applications for licenses,permits,registrations, and certifications. For Accounting questions,please contact: Waste Fees (VCP,ILP,RLA,BYP) 512/239-0548 (HWG,NWG,HWF,NWF) 512/239-6174 (SWD,WMS,SWM) 512/239-0355 (WMB,BLP,SDP,TOX) 512/239-0355 Tier 2 Reporting (T2M,T2NM,T2PE) 512/239-0355 Water Fees (GPS,GPW,PHS,RAF) 512/239-0366 (BWM,CRW,RGR,STX) 512/239-0366 (CWQ,WQA,WWI,WWIR,EAP) 512/239-0366 (WUF,WTR) 512/239-0366 Air Fees (AEF,EIF,EIT) 512/239-0355 Admin Penalties (CAV,DCP,WDV,WQV,QWV,BPF2) 512/239-0548 Dry Cleaning Fees (DCR) 512/239-6174 For Technical questions&address changes,please contact the program via the email contact below: AEF AIR EMISSIONS FEE airfees@tceq.texas.gov PHS PUBLIC HEALTH SERVICE Wufees@tceq.texas.gov BLP WATERSHED MGMT.BENEF.LAND APPLI WQ-ARPTeam@tceq.texas.gov RGR RIO GRANDE WATERMASTER watermaster@tceq.texas.gov BWM BRAZOS WATER MASTER brazoswm@tceq.texas.gov RLA RADIOACTIVE SUBSTANCE LICENSING FEE radmat@tceq.texas.gov BYP RADIOACTIVE BY-PRODUCTS DISPOSAL radmat@tceq.texas.gov RAF REGULATORY ASSESSMENT FEE Wufees@tceq.texas.gov CAV ADMIN PENAL.-AIR POLL acctrec@tceq.texas.gov SDP SURFACE DISPOSAL FEE WQ-ARPTeam@tceq.texas.gov CRW CONCHO RIVER WATERMASTER conchowm@tceq.texas.gov STX SOUTH TEXAS WATERMASTER waterrnaster@tceq.texas.gov CWQ CONSOLIDATED WATER QUALITY FEE WQ-ARPTeam@tceq.texas.gov SWD SOLID WASTE DISPOSAL FACILITIES mswper@tceq.texas.gov DCP ADMIN PENAL.-DRY CLEANING acctrec@tceq.texas.gov SWM SOLID WASTE MEDICAL TRANSPORTER FEE wasteval@tceq.texas.gov DCR DRYCLEANING REGISTRATION FEE dcreg@tceq.texas.gov T2M,T2NM,T2PE TIER II CHEMICAL REPORTING Tier2Help@tceq.texas.gov EIF AIR INSPECTION FEE airfees@tceq.texas.gov TOX TOXIC REPORTING FEE toxic@tceq.texas.gov GPS GENERAL PERMIT STORMWATER FEE SWPermit@tceq.texas.gov VCP VOLUNTARY CLEAN-UP vcp@tceq.texas.gov GPW GENERAL PERMIT WASTEWATER FEE WQ-ARPTeam@tceq.texas.gov WDV ADMIN PENAL.-WASTE DISP. acctrec@tceq.texas.gov HWF HAZARDOUS WASTE FACILITIES ihwper@tceq.texas.gov WMB WATERSHED MGMT.BENEF.LAND USE WQ-ARPTeam@tceq.texas.gov HWG HAZARDOUS WASTE GENERATION wasteval@tceq.texas.gov WMS WATERSHED MGMT.SLUDGE HAULERS wasteval@tceq.texas.gov ILP INNOCENT LANDOWNER vcp@tceq.texas.gov WQV ADMIN PENAL.-WATER QUAL. acctrec@tceq.texas.gov NWF NONHAZARDOUS WASTE FACILITY ihwper@tceq.texas.gov WTR WASTERWATER TRMT.RESRCH.COUNCIL ossf@tceq.texas.gov NWG NONHAZARDOUS WASTE GENERATION wasteval@tceq.texas.gov WUF WATER USE ASSESSMENT(WTR.RIGHTS) wateruse@tceq.texas.gov EXPLANATION OF CHARGES The basis for each charge is identified by the facility,permit,application or other appropriate activity. The state fiscal year(FY)and the quarter of the year(QTR)to which the payment will be credited are shown where applicable. Delinquent fees are subject to a penalty of 5%per month for the first two months after the due date,after which an interest charge for CY 2025 of 8.50%per annum will be assessed.In accordance with Government Code 2107.003(d),collection costs up to 30%may be assessed. TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this invoice,if any,that represents pre-petition fees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim with the bankruptcy court for such pre-petition fees.Any post-petition fees due and owing as shown on this invoice should be paid in accordance with this invoice. TCEQ VIPP FORM AR41A1 09-24-2020 TEXAS COMMISSION ON Note:TO CHANGE ACCOUNT NAME, ENVIRONMENTAL QUALITY A CORE DATA FORM MUST BE SUBMITTED. PO BOX 13089 AUSTIN TX 78711-3089 I IIulII I III I IIIIIIulI I l III I III l Ill III IIII I IIIII III1I II I II II III Fl TEXAS COMMISSION ON INVOICE COMPANY_ CITY OF PORT ARTHUR ENVIRONMENTAL QUALITYding ACCOUNT: 23001924 DETACH BOTTOM PORTION AND RETURN WITH PAYMENT-KEEP TOP PORTION FOR YOUR RECOR DS PAGE 1 ACCOUNT NO. I INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY 1 LATE FEES BALANCE DUE 23001924 OCT10,24 0.00 0.00 2,335.75 INVOICE DATE I INVOICE NO. l DESCRIPTION I AMOUNT BALANCE OCT31,24 CW00076391 PERMIT 0010364010 FY25 2,335.75 2,335.75 PERMIT Please return the original coupon with payment. For questions concerning calculations or site 2,335.75 location,please call 512-239-4671. See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. I PLEASE PAY THIS AMOUNT • INCLUDE ACCOUNT NUMBER ON CHECK TCEC1 VIPP Form AR41A 02-17-2011 BALANCE DUE OCT10,24 ACCOUNT NO. , _ __ DETACH THIS PORTION AND RETURN WITH 23001924 2,335.75 CHECK OR MONEY ORDER PAYABLE TO: CHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON HACK TEXAS COMMISSION ON INVOICES NOT PAID WITHIN == ENVIRONMENTAL QUALITY 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR PO BOX 1089 0023001924 1533360 00002335751130240 PORT ARTHUR TX 77641-1089