HomeMy WebLinkAboutPR 24147: CHANGE ORDER NO. 1 AND 2 DRIVE WAY ENTRANCE RECONSTRUCTION AND DRAINAGE REPAIRS AT 101 H.O. MILLS BLVD. City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit-Fleet Direct()
Date: January 28,2025
Re: P.R.24147—A resolution authorizing the City Manager to execute change order No. 1 and
2 for the driveway entrance reconstruction and drainage repairs at 101 H.O. Mills
Boulevard
Nature of Request:Authorize the City Manager to execute change orders No.1 and No.2 in the
amount of$26,761.00 to ALLCO, LLC. for the driveway entrance reconstruction and drainage repairs
at 101 H.O. Mills Boulevard.
Background: Pursuant to Resolution No. 24-488, City Council awarded a contract to ALLCO, LLC.
for the driveway entrance reconstruction and drainage repairs at 101 H.O. Mills Boulevard
in the amount not to exceed $526,857.00. As construction ensued,design and material adjustments have
occurred resulting in additional expenses and savings. Upon excavating the project site,a cracked inlet pipe
was discovered that has to be replaced. This resulted in change order No. 1. In addition,it was determined
fiber optics is needed at the shared fleet and maintenance building to connect it to the City's IT system.
The conduit required to installed fiber optics will now be installed which resulted in change order No.2.
These have resulted in a net contract increase of$26,761.00 for a new contract amount of$553,618.00. A
detailed breakdown of change order No. 1 and No.2 is provided in the packet.
Recommendation: It is recommended that the City Council approve proposed P.R. 24147. This
resolution would authorize the City Manager to execute on behalf of PAT change order No. 1 and No.
2.
Budgetary/Fiscal Effect:Funding to pay for the construction services is available in Account Funds
available in 307-13-037-8525-00-10-000.
P.R. No. 24147
1/28/2025 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDER NO. 1 AND NO. 2 FOR THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND ALLCO, LLC OF BEAUMONT, TEXAS, INCREASING THE
CONTRACT AMOUNT BY $26,761.00 TO A NEW CONTRACT TOTAL OF $553,618.00
FOR THE DRIVEWAY ENTRANCE CONSTRUCTION AND DRAINAGE REPAIRS
AT 101 H.O. MILLS BOULEVARD; FUNDS ARE AVAILABLE IN ACCOUNT 307-13-
037-8525-00-10-000 — CAPITAL IMPROVEMENT FUND (EQUIPMENT SERVICES)
CAPITAL OUTLAY.
WHEREAS, pursuant to Resolution No. 24-488, the City Council authorized the
City Manager to enter into a contract with ALLCO, LLC for driveway construction and
drainage repairs at 101 H.O. Mills Boulevard in an amount not to exceed$526,857.00; and,
WHEREAS, a cracked inlet pipe was discovered during the excavation of the project
site. An inspection of the inlet's interior revealed significant damage to both the walls and the
surrounding area. It was determined that the inlet was beyond repair and needed to be removed
and replaced,resulting in Change Order No. 1 for the amount of$9,061.00; and,
WHEREAS, Port Arthur Transit (PAT) determined that it was in the City's best interest
to install fiber optics and pull boxes at the shared fleet and maintenance building, leading to
Change Order No. 2, amounting to $17,700.00; and,
WHEREAS,Port Arthur Transit(PAT) is recommending that the City of Port Arthur, by
its City Manager, approve Change Orders No. 1 and No. 2 for a net project increase of
$26,761.00 for a new contract amount not to exceed $553,618.00, as delineated in Exhibit"A."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is authorized to execute Change Orders No. 1 and No. 2
(Exhibit "A") for a net project increase of$26,761.00 for a new contract amount not to exceed
$553,618.00.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this day of A.D. 2025
at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
•
NOES:
P.R. No. 24147
1/28/2025 IM
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS _FORM,,,.
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
rl 4)69J-ea-el(
Ronald Burt , CPM Lyn a Boswell
City M er Director of Finance
LAO,/ ,(s, (id.6,-,„ bx404j,
Clifton illiams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R. No. 24147
1/28/2025 IM
Exhibit "A"
AlICO Design Build
Construction Management
General Contractors
P.O.Box 3684, Beaumont,Texas 77704 Phone:409-860-4459 Fax: 409-860-3857
Email:allco@allto.com
January 15, 2025
The Solco Group, LLC
549 4th Street, Suite 209A
Port Arthur, TX 77640
Attn: Simon Karingithi
Re: City of Port Arthur-Transit Authority
H.O. Mills Blvd Maintenance Facility
Driveway Reconstruction
Change Proposal—Additional Pre-Cast Inlet(Remove& Replace)
Dear Mr. Karingithi:
Allco proposes the following change order in the amount of$9,061.00 to remove and replace an additional pre-cast inlet
per the request of Solco &the City:
__. DESCRIPTION/COST SUMMARY
See attached RFI response for your reference
ITEM QUANTITY UNIT UNIT COST TOTAL
Install Pre-Cast Inlet 1 EA $11,000.00 $11,000.00
Remove Existing Inlet 1 EA $1,289.00 $1,289.00
Clean Existing Inlet-DELETE (1) EA $3,228.00 ($3,228.00)
TOTAL $9,061.00
Please contact the undersigned if you have questions or issues regarding this matter.
Respectfully,
Allco, LLC
Brandon H rrison
IICO REQUEST FOR INFORMATION
No.: 2
r Date: 01/13/25
PROJECT: Driveway Reconstruction-HO Mills Facility
OWNER: City of Port Arthur-Transit Authority
ALLCO JOB: TX-1031
TO: SOICO
FROM: ALLCO
ITEM: Existing Inlet
AREA!
DRAWING:
ISSUE: See attached pictures for your reference. The existing inlet to be cleaned out is likely
not salvageable. Upon inspecting the interior of the inlet, there is significant damage to
the walls and around the pipe that are unrelated to any Allco related activities. Please
confirm how you want us to proceed.
RESPONSE:
Replace the existing inlet (2.5' X 3') with new (3' x3' I.D.) inlet (submittal has already
been approved). Follow the inlet details and FL elevations shown on the plans. This
will be paid under pay item 9 - Install Inlet Complete in Place. Adjust pay item 9
quantity from one (1) to two (2). Pay Item 10 - Clean existing inlet, shall be deleted
from the contract.
Simon Karingithi, P.E.
Project Manager
13100 Wortham Center Dr. 3rd Floor Houston, TX 77065
Office: 833-591-5780
Mobile: 281-748-7958
www.thesolcogroup.com
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L1!1 co Design Build
Construction Management
General Contractors
lbw
P.O.Box 3684, Beaumont,Texas 77704 Phone:409-860-4459 Fax:409-860-3857
Email:allco@allco.com
January 15, 2025
The Solco Group, LLC
549 4th Street, Suite 209A
Port Arthur,TX 77640
Attn:Simon Karingithi
Re: City of Port Arthur-Transit Authority
H.O. Mills Blvd Maintenance Facility
Driveway Reconstruction
Change Proposal—Fiber Optic Conduit/Pull Boxes
Dear Mr.Karingithi:
Allco proposes the following change order in the amount of$17,700.00 to install fiber optic conduit and pull boxes per
the request of Solco&the City:
DESCRIPTION/COST SUMMARY
See attached drawings from Solco for details
ITEM QUANTITY UNIT UNIT COST TOTAL
2" PVC Conduit (Sch 40) 140 LF $29.00 $4,060.00
2'X2' Communication Pull Box (Traffic 2 EA $6,820.00 $13,640.00
Rated)
TOTAL $17,700.00
Please contact the undersigned if you have questions or issues regarding this matter.
Respectfully,
Allco, LLC
Brandon Harrison
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