HomeMy WebLinkAboutPR 15583: SOUTHEAST TEXAS ARTS COUNCIL CONTRACTCity of Port Arthur
Finance Department
Memorandum
To: Steve Fitzgibbons, City M ger
From: Deborah Echols, Director o e
Date: October 20, 2009
Re: PR 15583
Recommendation
I recommend that the City Council approve Proposed Resolution 15583, approving a
contract between the City and the Southeast Texas Arts Council (SETAC) for the
purpose of funding SETAC programs for the 2009-2010 fiscal year in the amount of
$45,000.
Background
The City has provided funding in the amount of $45,000 per year for SETAC for the
past several years. This funding, along with funding from other cities, corporations and
other agencies provides the operating budget of SETAC.
Budgetary Effect
Funds were provided in the 2009-2010 budget to provide for the $45,000 support of
SETAC, account 140-1405-551.59-00, Project M97901.
P. R. NO. 15583
JJA 10/20/09
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND SOUTHEAST TEXAS ARTS
COUNCIL (SETAC) FOR THE PURPOSE OF FUNDING SETAC
FOR THE 2009-2010 FISCAL YEAR IN THE AMOUNT OF
$45,000, ACCOUNT # 140-1405-551.59-00, M97901.
WHEREAS, the City Council recognizes that the Southeast Texas Arts Council provides
valuable programs in the community; and,
WHEREAS, these programs assist in the economic development of the City as well as
stimulate business and commercial activity in the City and the City can fund said projects pursuant to
Chapter 380 Local Government Code; and
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with Southeast Texas Arts Council providing funding for a portion
of the operating budget of SETAC; and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of November, 2009, AD, at a
Regulaz Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
Val Tizeno, Actin ity Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
Deborah Echols, Finan Director
Exhibit "A"
THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas,
between the Southeast Texas Arts Council (SETAC), non-profit corporation and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WITNESSETH:
WHEREAS, Southeast Texas Arts Council provides support to various cultural activities in
the community; and
WHEREAS, the CITY OF PORT ARTHUR, in rewgnizing the importance of said activities
and the benefits to be derived therefrom by patrons of the arts, the students, and the citizens of the
City; and
WHEREAS, the CITY OF PORT ARTHUR has agreed to provide operating funds for the
SETAC for the 2000-2010 fiscal year in a sum not to exceed $45,000, said appropriation having been
included in the City budget for the 2009-2010 fiscal year; and
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT, the CITY agrees to fund the Southeast Texas Arts Council a sum not to exceed
$45,000 for the 2009-2010 fiscal year (October 1, 2009 through September 30, 2010).
THAT, SETAC shall keep books of account on all expenses and revenues and shall submit a
financial report to the CITY reflecting all receipts and disbursements by SETAC.
THAT the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of SETAC.
Signed and agreed to on the day of , 2~_
SOUTHEAST TEXAS ARTS COUNCIL
By
Sue Bard -Executive Director
Signed and agreed to on the day of , 20
CITY OF PORT ARTHUR, TEXAS
sy
Steve Fitzgibbons, City Manager