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Home My WebLink AboutPR 15596: CHRISTUS HOSPTIAL ST MARY MEMORANDUM OF UNDERSTANDINGInteroffice MEMORANDUM To: Mayor, City Council, and City Manager ! ~ From: Valecia R. Tizeno, Acting City Attorney Date: October 29, 2009 Subject: P. R. No. 15596; Council Meeting November 3, 2009 Attached is P. R. No. 15596 authorizing a Memorandum of Understanding between the City of Port Arthur and CHRISTUS Hospital Saint Mary. VRT:ts Attachments z.pr19696_memo P. R. No. 15596 10/27/09 is RESOLUTION NO. A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PORT ARTHUR AND CHRISTUS HOSPITAL SAINT MARY WHEREAS, it is deemed in the best interests of the citizens of Port Arthur to authorize the City Manager to enter into a Memorandum of Understanding ("MOU")with CHRISTUS Hospital Saint Mary, in substantially the same form as attached hereto as Exhibit "A"; and WHEREAS, this MOU provides the framework for CHRISTUS Hospital Saint Mary to request federal funding assistance for specific projects, to include funding through the Port Security Grant Program (PSGP) to provide a video surveillance system for public areas of the hospital; and WHEREAS, this MOU outlines the actions of the City as a Consortium within the Sabine-Neches AMSC for sponsoring CHRISTUS Hospital St. Mary in obtaining grant funding and supports emergency preparedness and facilitates requests for federal assistance through the Department of Homeland Security. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHIIR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is herein authorized to z.pr16596 execute the Memorandum of Understanding between the City of Port Arthur and CHRISTUS Hospital Saint Mary, in substantially the same form as attached hereto as Exhibit "A" Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2009, at a Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: Mayor Councilmembers NOES: MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM: ~~~~ ~ ~ ACTING CITY AT~RNEY APPROVED FOR ADMINISTRATION: CITY MANAGER z.pr15696 EXHIBIT "A" MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF PORT ARTHUR AND CHRISTUS HOSPITAL SAINT MARY This Memorandum of Understanding ("MOU") entered into and effective this 30th day of October, 2009 ("Effective Date") by and between the City of Port Arthur and CHRISTUS Hospital Saint Mary. Hereinafter individually may be referred to as a "Party'' and collectively as the "Parties". This MOU describes each party's responsibilities and duties as it pertains to the City of Port Arthur, a member of the Sabine-Neches Area Maritime Security Committee and designated provider of Layered Security within the Eligible Port Area under the AMSP to represent CHRISTUS Hospital St. Mary in applying for a Port Security Grant. Federal funding is available for eligible applicants or non-profit agencies who work through an eligible agency to facilitate the grant. This document addresses the relationships between and among the parties and is intended to augment current working relationships. This MOU provides the framework for CHRISTUS Hospital St. Mary to request federal funding assistance for specific projects, to include funding through the Port Security Grant Program (PSGP) to provide a video surveillance system for public areas of the hospital. CHRISTUS Hospital St. Mary along with the St. Elizabeth campus have the only trauma centers in our region which stretches from Houston to Baton Rouge. As such, the hospital plays a. viable role in layered security through its partnership with the City of Port Arthur. By signing this Memorandum of Understanding each party is evidencing its intent to abide by the terms of the MOU in the event grant funding is requested or awarded. The terms of this MOU aze to be incorporated into the City of Port Arthur's and CHRISTUS Hospital St. Mary emergency management plans. NOW THEREFORE, for in consideration of the premises and mutual understandings contained herein, the parties to this MOU understand that: PURPOSE: This MOU outlines actions of the City of Port Arthur as a Consortium within the Sabine-Neches AMSC for sponsoring CHRISTUS Hospital St. Mary in obtaining grant funding in accordance with this MOU and grant eligibility regulations. This written memorandum supports emergency preparedness and facilitates request for federal assistance through the Department of Homeland Security. 2. AUTHORITY: Approval by the City of Port Arthur City Manager, Port Arthur Police Department Chief of Police, and CHRISTUS Hospital St. Mary Administration. 3. GENERAL: a. SCOPE: This MOU provides documentation for support between the City of Port Arthur and CHRISTUS Hospital St. Mary. The MOU herein applies only to the participating parties and is not intended to supersede any existing regulations or MOUs. If any term of this MOU is inconsistent with applicable laws, regulations or statutes, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect. b. ASSUMPTIONS: (1) The City of Port Arthur will represent the Sabine-Neches AMSC to support CHRISTUS Hospital St. Mary for a grant application under the Port Security Grant if approved in line with the Area Maritime Security Committee and City of Port Arthur priority projects. The surveillance project is estimated to cost $730,000. (2) CHRISTUS Hospital St. Mary will provide any local funding match required under the guidelines of the respective grant programs. This is expected to be 25% of the total project cost for both grants. (3) CHRISTUS Hospital St Mary will provide the Port Arthur Police Department and/or its designee unrestricted access to any video surveillance conducted through the system infrastructure funded through the grant program in accordance with layered security. (4) CHRISTUS Hospital St. Mary will receive and expend all allowable funding and is responsible for the accounting of such, including preparing financial reports as required in the grant guidelines, providing a copy of all such reports (as applicable) to the City of Port Arthur upon filing them with the proper authority, and accounting for the monies in the financial system as indicated in the grant guidelines, if addressed. 4. LOGISTIC SUPPORT: (I) PLANS: There will be no additional plans to accompany this MOU. (2) MAINTENANCE: Both parties will be responsible for maintenance of their respective obligations. (3) MANPOWER: Both Parties will be required to supply its own manpower in facilitating the grant process. 5. OPERATIONAL SUPPORT: Operational support is anticipated for gaining access to real-time surveillance footage and maintaining grant and funding accountability. 6. MOU AND ADMINISTRATION: This MOU is effective irnmediately upon signature by all parties and will only be terminated only after legal restrictions on grant funded projects have been met. 7. AMENDMENT AND ASSIGNMENT. This MOU shall not be modified or amended in any respect except administratioOniin theusameymannertasothis MOUus e ecuted SThs Hospital St. Mary the Cit of Port Arthur. Any MOU shall not be assigned, directly or indirectly, by y attempted assignment by the City of Port Arthur shall be void and of no force or effect. 8. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every two years from the effective date. 9. POINTS OF CONTACT CHRISTUS Hospital Saint Mary City of Port Arthur Police Department Major John Owens Joseph Newcost Division Commander Director of Security 645 4th Street 3600 Gates blvd port Arthur, Texas 77641-1089 Port Arthur, Texas 77643 (409)983-8616 (409) 969-5105 jowens@portarthurpd.com 'oseoh newcostCa~christushealth.org APPROVED BY: Steve Fitzgibbons, City Manager City of Port Arthur Ellen Jones, Chief Executive Officer CHRISTUS Hospital Saint Elizabeth and Saint Mary Date Date