HomeMy WebLinkAboutPR 15562: NORTHSTAR UNLIMITED MOWING CONTRACT (AREA B-2)Memo
To: Steve Fitzgibbons, CatyManager
From: Lawrence Baker, Director of Community Services
Date: Cktober 14, 2009
z~l
Re: P. R. NO. - 15562 AWARDING A BID AND AUTHORIZING THE EXECUTION OF A
CONTRACT TO NORTHSTAR UNLIMITED FOR GRASS-CUTTING SERVICES OF
PRIVATELY-OWNED AND CITY-OWNED VACANT LOTS IN AN AREA OF THE
CITY DESIGNATED AS AREA B-2.
COMMENT
RECOMMENDATION: Staff recommends that the City Council adopt P. R No. 15562, authorizing
the CityManager to award cone-year contract between the City of Port Arthur and Northstar Unlimited,
for contract amount of $ 0029 per square foot for mowing privately owned and city--owned vacant
property in Area B-2. Area B-2 is East Side Houston Avenue to West Side of Savannah Avenue.
BACKGROUND: Bids were opened on October 14, 2009; Northstar Unlimited was the lowest and best
bidder to wit for the mowing of vacant lou in Area B-2 for the amount of S 0029~er square foot. The
contract is for one year with the Cit}/s option for two (2) additional years. Therefore the Staff is
recommending Northstar Unlimited for the mowing contracts for Area B-2. No local contractor was
within 5% of his bid.
NORTH MOORE T& S SOlJ1HEAST TREY JOEY'S AFFORDABLE GRASSHOPPER
STAR LAND LAWN TEXAS LAWN TRACT- TRACf- LAWN CARE LAWNSEA
UNLIMITED SERVICE
T SER
UNIT SER
UNIT COST ORSER
LRVIT OR SER
UN[T
UNIT COST
UNIT COST
ITEM UNIT COST LJt~II
CST COST COST COST
MOW-ING 0029/ PER
5 E.02/PER 5.004/ 8.004/PER 8.0039/ 3.00395/ 5.004/PER 8.0045/PER
GROUP B- .
S.F. S.F. PER S.F. PER PER S.F. S.F.
Z gF. S.F. SF.
BUDGET AND REVENUE IMPACT: Adoption of this proposed resolution will not require a budget
amendment. Funds are available in Account No. 001-1401-551.59-00.
STAFF LEVEL IMPACT: Adoption of this proposed resolution will have no effect on current staffing
level
SUMMARY: Staff recommends that the City Council adopt P. R No. 15562, thereby authorizing the Caty
Manager to execute a contract with Northstar Unlimited for the mowing of grass on privatelgowned
(where owners have failed to maintain the property) and City owned developed property in Area B-2. The
contractor will submit proof of insurance.
JAT
P. R No. 15562
10/20/09 JAT
FOR * REQIIESTED BY: LAWRENCE BA%ER, COMMONITY 38RVICES
* DIRECTOR
ADMINISTRATIVE * PIIRP058: TO AWARD A GRASS CUTTING CONTRACT
FOR CIITTING OF PRIVATELY & CITY-
OWNSD VACANT PROPERTY IN AREA B-2
USS * LOCATION: AREA B-2 IS EAST SIDE 80IISTON
AVENUE TO WEST SZDE OF SAVANNAH
AVENUB.
RESOLIITION NO.
A RESOLUTION AWARDING A BID AND AUTHORIZING
THE ESECUTION OF A GRASS MOWING CONTRACT TO
NORTHSTAR UNLIMITED FOR GRASS CUTTING 3SRVICEB
OF PRIVATELY-OWNED AND CITY-OWNED VACANT LOTS
IN AN AREA OF THS CITY DESIGNATED AS AREA B-2,
TO BS CHARGED TO ACCOUNT NO. 001-1401-551.59-
00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THS CITY OF
PORT ARTHUR:
3ectioa 1. That the facts and opinions of the preamble are true and
correct.
Section 2. That for the purposes of this Resolution, Area B-2 is
that area of the City of Port Arthur East Side Houston Avenue to West Side of
Savannah Avenue.
Section 3. That for the purposes of this resolution, a developed lot
is defined as a lot or parcel of land which has one or more buildings on it
and a vacant lot is defined as a lot or parcel of land with no buildings on
it
Section 4. That the City Council of the City of Port Arthur hereby
authorizes the execution of a one year contract with the City's option to
renew for two (2) additional years with the lowest and most responsible
bidder Northstar IIalimited for grass cutting services of privately-owned
properties (not maintained by owners) and City-owned developed properties for
P.R No. 15562
10/20/09 JAT
the contract price of $.0029 per square foot for the mowing of vacant lots in
Area B-2. A copy of the bid tab is attached as Exhibit "A".
Section 5. That City Manager is authorized to execute the contract
attached as Exhibit "B"
Section 6. That a copy of the caption of this Resolution be spread
upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this the 3rd day of November, A.D.,
2009, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote:
AYES: MAYOR:
COUNCIL MEMBERS:
NOES:
ATTEST:
CITY SECRETARY
MAYOR
APPROVED AS TO FORM: ~ }
v
CI Y AT EY /}~~+~A J
P.R. N0.15562
10/20/09 JAT
APPROVED FOR ADMINISTRATION:
CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
~/ ~ 'c~~~
D RECTOR OF FINANCE
DIRECTOR OF COMMUNITY SERVICES
i /I// //
5~r .L ~ lit ~<. l _ 1~L.4'`~ L~
PURCHASING MANAGER
Exhibit
«A~,
Cin~ r f ~ ~; ~ ~~7.'
«~~/';i~`.,~' CITY OF PORT ARTHUR TEXAS
~ i , ~~ Bid Tabulation
ort rthn~_
7i~r~s GRASS MOWING OF CITY- OWNED &
PRIVATELY- OWNED VACANT LOTS IN AREA "B"
BID OPENING DATE: OCTOBER 14, 2009
NAMES OF BIDDERS
North Star
Unlimited Joe}/s
Tractor Service Southeast Texas
Lawn Maintenance Affordable
Lawn Care Grasshopper
Lawn Service Tre}~s
Tractor Service T & S
Lawn Service Moore Land
Man ement
Item # UOM Descri lion
1 sf Area B-I $.0029 $.00349 $.004 $.004 $.0045 $.0049 $.005 $.02
2 sf Area B-2 $.0029 $.00395 $.004 $.004 $.0045 $.0039 $.004 $.02
Location Beaumont Port Arthur Beaumont Pon Arthur Pott Arthur Port Arthur Pott Arthur Hackbe , LA
k•tn r Lt .~ / ~,
Shawna Tubbs, Purchasing Manager
//1~i r /0°Y
Date
1~P;i~~e
Exhibit
«B~~
QTY-OWNED AND PRIVATELY-OWNED DEVELOPED PROPERTIES
GRASS MOWING CONTRACT
THIS AGREEMENT, made this 3rd day of November, 2009, by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
Called "OWNER° OR "CITY" and Northstar Unlimited, a(n)
herein acting individual, firm, partnership or corporation by and
through Northstar Unlimited ,hereinafter called CONTRACTOR agrees as
follows:
1. The term of ibis Contract shall be from November 3.2009 to November 3.2010, with
the option of the QTY to renew the agreement for two (2) additional years.
2. The CONTRACTOR will perform mowing and trimming and removal of litter and debris on
Cit}Fowned and Private-owned developed properties in Area B as stated in the Contract
Documents.
3. During the term of this Contract, the Contract will famish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of CONTRACTOR in the
Specifications.
4. The CONTRACTOR agrees to perform all the worn descnbed in the Specifications and
Contract documents complywith the terms there in for the price of $.0029 der square foot.
5. The CONTRACTOR will commence the work required by the Contract Documents on or
before a date to be specified in the "Notice to Mow" and will complete within seven (7) days
unless the period for completion is extended otherwise by the Contract Documents.
6. The term "Contract Documents" means and includes the following:
A) Agreement
B) Advertisement for Bids
C) General Information
D) Specifications
E) Bid
F) Notice of Award
G) Notice to Proceed
I~ Notice to Mow
I) Bidders Equipment, Experience, and References
,p Map of Area
7. This Agreement shall be binding upon all parties hereto and their respective hens, executors,
administrators, successors, and assigns.
NORTHSTAR UNLIMITED * MOWING CONTRACT * AREA B-2 -VACANT * 2 OF 2
8. This Agreement shall be binding upon all patties hereto and their respective hens, executors,
administrators, successors, and assigns.
IN WITNESS WHEREOF, the patties hereto have executed, or caused to be executed by
their duly authorized officials, this agreement in two (2) copies each of which shall be deemed an
original on the date first above written.
APPROVED IN FORM:
QTY ATTORNEY
OWNER:
QTY MANAGER
ATTEST:
QTY SECRETARY
CONTRACTOR:
NORTHSTAR UNLIMITED
(SIGNATURE)
NAME (PRINT):
ADDRESS:
(CORPORATE SEAL)
ATTEST:
NAME:
P.R. 15562
Eahibit"B"
(City or Port Arthur)
(Law Department)
(Required Form)
(07/08/88)
(10!05/89)
(03115/90)
(p. 2 Revised 09/IS/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council
Resolution No. 15562 is an exact duplicate of an applicable standazd form contract (the title of which is shown
below) previously approved by the Law Department and adopted as a standazd form by Ciry Council Resolution, except
for the blanks that have been filled in with all necessary information and except for the changes described below.
The title of the applicable standazd form contract is:
[ ] Federally Funded Construction Contract, Revised 01/05188, 07/89, 08/89
[ ] Non-Federally Funded Construction Contract, Revised 01/05/88, 07189, 08/89
[ ] Federal -Professional Services -Engineering Contract, Revised 01/05/88, 05/89, 07/89, 04/91
[ ] Non-Federal -Professional Services -Engineering Contract, Revised Ol/OS/88, 05/89(§10),
07/89(§8)
[ ] CDBG -Professional Services -Engineering Contract, Revised 01/05/88, 05/89,§ 07/89§
[ ] Federal -Professional Services -Non-Engineering (Consultant) contract, Revised 01/05/88,
05/89(§10), 07/89(§8)
[ ] Non-Federal -Professional Services -Non-Engineering (Consultant) Contract Revised 01105/88,
05/89 (§10), 07/89(§8)
[ ] CDBG -Professional Services -Non-Engineering (Consultant) Contract, Revised 01/05/88,
05/89(§10), 07/89(§8)
[X] Other Standazd Form Contract, described as follows:
Mowing Contract
The changes are as follows: (Put an "X" in the appropriate [ ]).
[X] None.
[ ] The following described provisions at the indicated page, section, etc. of the standard form have been
deleted from said contract:
DELETIONS
Page Number
Where Deleted
Provision is
Found On
Standard Form
Section or
Paragraph No.
and Caption
Which Contains
Provision Deleted
From Form
Section or
Subparagraph No.
and Caption
Which Contains
Provision Deleted
From Form
Description of
Provision
Deleted
1
P.R. 15562
Exhibit "B"
[ ] The following described provisions at the indicated page, section, etc. of the
standard form have been altered, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Sub § or Page, § & caption;
Page No. § or § No. Sub § No. sub § & caption,
Where & Caption of & Caption etc. of said contract
Provision Standard of Standazd Description which contains
Found On Form which form which of Provision altered, etc. provision; &
Standad Contains Contains in Standard Description of Alteration
Form Provision Provision Form etc.
[ ] The following provisions have been added to Said Contract:
ADDITIONS
Page, Section and Caption Subsection and
Caption, etc. of said Contract Which
Contains the Added Provision and
Description Thereof
I further certify that said attached proposed City Council Resolution contains the following provision: "That said
contract is an exact duplicate of a Ciry Standard Form Contract except for the changes described in Ute Certificate of
Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference,
and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Department in reviewing and approving (or
rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and
Contract.
Signed this 3rd day of November 2009.
_ ~~ ~'~
L',awrence Baker ~
Director of Community Services
CITY-OWNED AND PRIVATELY-OWNED VACANT PROPERTIES
GRASS MOWING CONTRACT
THIS AGREEMENT, made this 3rd day of November, 2009, by and between the City
of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" OR "QTY" and a(n) NORTHSTAR UNLIMITED- herein acting
individual, firm, partnership or corporation by and through >
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from November 3. 2009 to November 3. 2010 with the
option of the QTY to renew the agreement for two (2) additional years.
2. The CONTRACTOR will perform mowing and trimming and removal of litter and debris on
Cit}Fowned and Private-owned Vacant properties m Area B-1 as stated in the Contract
Documents.
3. During the term of this Contract, the Contract will famish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection therewith,
excepting those supplies specifically not required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work descnbed in the Specifications and
contract documents complywith the temps therein for the price of $0 0029 ~r square foot
5. The CONTRACTOR wr71 commence the work required by the Contract Documents on or
before a date to be specified in the "Notice to Mow" and will complete within seven (~ days
unless the period for completion is extended otherwise by the Contract Documents.
6. The term "Contract Documents" means and includes the following:
A) Agreement
B) Advertisement for Bids
C) General Information
D) Specifications
E) Bid
~ Notice of Award
G) Notice to Proceed
H) Notice to Mow
I) Bidders Equipment, Experience, and References
Map of Area
NORTHSTAR UNLIMITED " MOWING CONTRACT * AREA B-i -VACANT ^` OF 1
7. This Agreement shall be binding upon all parties hereto and their respective hens, executors,
administrators, successors, and assigns.
8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officiak, this Agreement in two (2) copies each of which shall be deemed an
original on the date fast above written.
APPROVED IN FORM:
QTY ATTORNEY
OWNER:
QTY MANAGER
ATTEST:
QTY SECRETARY
CONTRACTOR:
(SIGNATURE)
NAME (PRINT):
ADDRESS:
(CORPORATE SEAL)
ATTEST:
NAME:
P.A. A 15561
Ezhibit"B"
(City of Port Arthur)
(Law Department)
(Required Form)
(07108188)
(30!05/89)
(03115190)
(p. 2 Revised 09/18!90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council
Resolution No. 15561 is an exact duplicate of an applicable standard form contract (the title of which is shown below)
previously approved by the Law Department and adopted as a standard form by City Council Resolution, except for the
blanks that have been filled in with all necessary information and except for the changes described below.
The title of the applicable standazd form contract is:
[ ] Federally Funded Construction Contract, Revised 01/05188, 07189, 08!89
[ ] Non-Federally Funded Construction Contract, Revised Ol/05/88, 07/89, 08189
[ ] Federal -Professional Services -Engineering Contract, Revised Ol/OS/88, 05/89, 07/89, 04!91
[ ] Non-Federal -Professional Services -Engineering Contract, Revised 01/05/88, 05/89(§10),
07/89(§8)
[ ] CDBG -Professional Services -Engineering Contract, Revised 01/05188, 05189,§ 07/89§
[ ] Federal -Professional Services -Non-Engineering (Consultant) contract, Revised 01105/88,
05/89(§10), 07/89(§8)
[ ] Non-Federal -Professional Services -Non-Engineering (Consultant) Contract Revised 01105/88,
05/89 (§10), 07/89(§8)
[ ] CDBG -Professional Services -Non-Engineering (Consultant) Contract, Revised 01105/88,
05/89(§10), 07/89(§8)
[X] Other Standard Form Contract, described as follows:
Mowing Contract
The changes are as follows: (Put an "X" in the appropriate [ ]).
[X] None.
[ ] The following described provisions at the indicated page, section, etc. of the standazd form have been
deleted from said contract:
DELETIONS
Page Number
Where Deleted
Provision is
Found On
Standard Form
Section or
Paragraph No.
and Caption
Which Contains
Provision Deleted
From Form
Section or
Subpazagraph No.
and Caption
Which Contains
Provision Deleted
From Form
Description of
Provision
Deleted
1
P.R.#15561
Exhibit #B
[ ] The following described provisions at the indicated page, section, etc. of the
standard form have been altered, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Sub § or Page, § & caption;
Page No. § or § No. Sub § No. sub § & caption,
Where & Caption of & Caption etc. of said contract
Provision Standard of Standard Description
i which contains
provision; &
etc
altered
Found On Form which on
form which of Provis
Standazd
i .
,
Description of Alteration
Standard Contains n
Contains
Form Provision Provision Farm etc.
[ ] The following provisions have been added to Said Contract:
ADDITIONS
Page, Section and Caption Subsection and
Caption, etc. of said Contract Which
Contains the Added Provision and
Description Thereof
[ further certify that said attached proposed City Council Resolution contains the following provision: "That said
contract is an exact duplicate of a Ciry Standazd Form Contract except for the changes described in the Certificate of
Standazd Form Contract, a copy of which is attached hereto as Exhibit °B" and is hereby incorporated by reference,
and said changes are hereby approved."
I understand that [his certificate will be relied on by the Law Department in reviewing and approving
(or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said
Resolution and Contract.
Signed this 3rd of November, 2009
~~ .rte ~ ~
Lawrence Baker
Director of Community Services
2