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Home My WebLink AboutPR 15591: 3M GRANT FUNDSPUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: Stephen B. Fitzgibbons, City Manager ~~ FROM: Ross E. Blackketter, Director of Public Works %~~"~/ SUBJECT: P. R. 15591- 3M Grant Funds v DATE: October 27, 2009 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution Number 15591. This resolution approves accepting a grant from the 3-M for the purpose of obtaining a grant for upgraded reflective sign materials in the amount of $31,172 and a grant for manufactured signs in the amount of $16,318. The total amount of this grant is $47,490. BACKGROUND: The Federal Highway Administration is upgrading the standards for reflective materials used to make traffic signs. The new material is significantly more expensive than that previously used. In order to help governmental agencies with this change, 3-M has offered aone-time grant for sign materials and manufactured signs. The amount that the City of Port Arthur is to receive is $31,172 for reflective sheeting and $16,318 for manufactured signage. The total amount of this grant is $47,490. BUDGETARY/FISCAL EFFECT: This is a substantial savings to the City for making the required upgrades. EMPLOYEE/STAFF EFFECT: None SUMMARY: I recommend that the City Council approve Proposed Resolution Number 15591. This resolution approves accepting a grant from the 3-M for the purpose of obtaining a grant for upgraded reflective sign materials in the amount of $31,172 and a grant for manufactured signs in the amount of $16,318. The total amount of this grant is $47,490. Page 1 of 2 Katherine LeBlanc _ From: donotreply@3mgrant.brandspringsolutions.com Sent: Tuesday, October 06, 2009 10:33 AM To: kileblanc@portarthur.net Cc: 3MSignG rants@mmm.com Subject: 3M Grant Notification Grant Coupon # 1773 3M Grant Grant Amount: 531172 Date: 10/6/200910:33:09 AM Agency Name: City of Port Arthur Agency State: TX Expiration Date: 1/6/2010 10:33:09 AM Application Details Current Sheeting: Engineer Grade (Type I) New Sheeting: Diamond Grade DG3 (Proposed Type XI) -Fluorescent Yellow Green Roll Size: 36 inches x 150 feet Roll Amount: 10 Sq. Footage: 4500 Current Sheeting: Engineer Grade (Type I) New Sheeting: Diamond Grade DG3 (Proposed Type XI) -Red Roll Size: 36 inches x 150 feet Roll Amount: 10 Sq. Footage: 4500 Current Sheeting : Engineer Grade (Type I) New Sheeting: Diamond Grade DG3 (Proposed Type XI) -Yellow Roll Size: 36 inches x 150 feet Roll Amount: 10 Sq. Footage: 4500 Current Sheeting: Engineer Grade (Type I) New Sheeting: Diamond Grade DG3 (Proposed Type XI) -White Roll Size: 36 inches x 150 feet Roll Amount: 10 Sq. Footage: 4500 __ Page 2 of 2 Current Sheeting: Engineer Grade (Type I) New Sheeting: High Intensity Prismatic (Type III, IV, X) -Green Roll Size: 36 inches x 150 feet Roll Amount: 2 Sq. Footage: 900 Grant Guidelines 1. The grant must be used to upgrade current sign materials from engineer grade (Type I or II) material to a prismatic material (Type III/IV/X or Proposed Type XI). 2. The grant must be used within 90 days of grant award date. 3. Orders must specify 3M~ High Intensity Prismatic Sheeting (Type III/IV/X) or 3M~ Diamond Grade~DG3 Reflective Sheeting (Proposed Type XI) material. 4. The grant number must be supplied at the time of the order whether direct with 3M or through a sign fabricator. 5. The order placed directly with 3M or a fabricator must correspond to the information submitted in the grant application. 6. The entire grant must be redeemed against one order. 7. Grant applications for both roll goods (in-house fabricatoion) When a h ldin g fo both, they muf st be applied for onor) will receive two separate grant numbers for ordering pure PP Y g the same application. 8. One grant available per agency. Ordering Instructions Direct from 3M: Contact 3M at 1-800-553-1380 or send an e-mail to tcentral(c~mmrri.com. Mention that you aze participating in the 3 Grant Program and want to redeem a grant. Supply the grant number, grant amount and expiration date to the 3M representative when placing your order. The grant amount will be deducted from your order. Please note that the grant amount must correspond to the product quantity and other information submitted in the grant application. Any discrepancy could void the grant. Click here to _Visit_the_3M_Roadway Maintenance Services Website Pace 1 of 3 Katherine LeBlanc ---__ From: donotreply@3mgrant.brandspringsolutions.com Sent: Tuesday, October 06, 2009 10:35 AM To: kileblanc@portarthur.net Cc: 3MSignGrants@mmm.com Subject: 3M Grant Notification Grant Coupon # 1775 3M Grant Grant Amount: $16318 Date: 10/6/200910:34:35 AM Expiration Date: 1/6/2010 10:34:35 AM Agency Name: City of Port Arthur Agency State: TX Application Details Current Sheeting: Engineer Grade (Type I) Sign Category: Regulatory Sign Sign Name: StopRl-1 Other: d Grade DG3 (Proposed Type XI) Sheeting Material: Diamon Width: 30 Height: 30 Quantity: 500 Misc: Sq. Footage: 3125 Current Sheeting: Engineer Grade (Type I) Sign Category: Regulatory Sign Sign Name: Yield Rl-2 Other: Sheeting Materia l: Diamond Grade DG3 (Proposed Type XI) Width: 36 Height: 36 Quantity: 250 Misc: Sq. Footage: 2250 Current Sheeting: Engineer Grade (Type I) Sign Category: Speed Limit Sign 10!12/2009 Page 2 of 3 Sign Name: Speed Limit R2-1 Other: Sheeting Material: Diamond Grade DG3 (Proposed Type XI) Width: 18 Height: 24 Quantity: 100 Need 25 MPH and 30 MPH 50 OF EACH Misc: Sq. Footage: 300 Current Sheeting: Engineer Grade (Type I) Sign Category: Street Name Sign Sign Name: Double Sided D3-1 Other: Sheeting Material: High Intensity Prismatic (Type III, IV, X) Width: 6 Height: 30 Quantity: 1000 Misc: Sq. Footage: 2500 Current Sheeting: Engineer Grade (Type I) Sign Category: Regulatory Sign Sign Name: Stop RI-1 Other: Sheeting Material : Diamond Grade DG3 (Proposed Type XI) Width: 36 Height: 36 Quantity: 500 Misc: Sq. Footage: 4500 Grant Guidelines I. The grant must be used to upgrade current sign materials from engineer grade (Type I or II) material to a prismatic material (Type III/IV/X or Proposed Type XI). 2. The grant must be used within 90 days of grant award date. 3. Orders must specify 3M~ High Intensity Prismatic Sheeting (Type III/IV/X) or 3M~ Diamond Grade~DG3 Reflective Sheeting (Proposed Type XI) material. 4. The grant number must be supplied at the time of the order whether duect with 3M or through a sign fabricator. 5. The order placed directly with 3M or a fabricator must correspond to the information submitted in the grant Page 3 of 3 application. 6. The entire grant must be redeemed against one order. 7. Grant applications for both roll goods (in-house fabrication) and finished signs or sign faces (from a sign fabricator oses. When applying for both, they must be applied for on will receive two separate grant numbers for ordering pure the same application. 8. One grant available per agency. Ordering Instructions 1 the rant Through a Fabricator: Contact yo anYa~bunQ autrY and expiration date to the fabn ator representaf ve when you p ace your der. The grant number, gr amount will be deducted from your order. If the fabricator is unfamiliar with the 3M Grant Program, ask them to cal 3M at 1-800-553-1380 or send an e-mail to tcentral(a~mmm.com for information and authorization. Please note at t must correspond to the product quantity and other information submitted in the grant application. the grant amour Any discrepancy could void the grant. P.R. No. 15591 10/23/09 klb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO ACCEPT A GRANT FROM 3-M FOR THEIR SIGN GRANT PROGRAM IN THE AMOUNT OF $31,172 TO PURCHASE DIAMOND GRADE HIGH PERFORMANCE SIGN SHEETING AND $16,318 TO PURCHASE VARIOUS MANUFACTURED TRAFFIC SIGNS. WHEREAS, the Federal Highway Administration is upgrading their standards for reflectivity of traffic signs and sign materials and the City of Port Arthur will have to make this upgrade to all signs within the city limits, this Grant is a great opportunity to bring the traffic signs in the City of Port Arthur up to the new FHWA-MUTCD Standards without using city funding for this upgrade. WHEREAS, the City of Port Arthur has been approved by 3-M to receive $31,172 of 3M Sign Grant monies for the purpose of purchasing Diamond Grade reflective sign materials and $16,318 for various manufactured traffic signs; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and THAT, it is in the best interest of the City of Port Arthur to accept a grant from 3-M for the implementation of upgrading the standard of traffic signs and sign material from Engineering Grade to Diamond Grade; and THAT, the City Manager is authorized to accept a grant from 3-M in the amount of $31,172 for purchasing Diamond Grade reflective sign material to use with the City's sign making machine and $16,318 for various manufactured signs of Diamond Grade reflective sign sheeting; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this _ day of A.D. 2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: Mayor ATTEST: City Secretary APPROVED AS TO FORM: ity Attorney (/~~fg~h' ~ APPROVED FOR ADMINISTRATION: City anager Ross E. Blackketter, P.E. Director of Public Works ~ ,~~~' Deborah Echols Director of Fnance