HomeMy WebLinkAboutPR 24163: APPROVING RENEWAL OF ONE YEAR JANITORIAL CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES /03
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INTEROFFICE MEMORANDUM
Date: (February 7, 2025)
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM,City Manager
From: Judith Smith,BSN, RN, Director of Health Services y
RE: (P. R# 24163)
Introduction:
The Council approved the original one-year Janitorial contract pursuant to Res. No. 24-102 on March
5, 2024. The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the one(1)year contract Renewal with Southeast Texas Building Services, of Nederland,
Texas, for janitorial services for the Health Department.
Background:
Southeast Texas Building Services of Nederland, Texas has provided the high-level cleaning that is
needed for the Health Department for the past year, and now the department would like to renew the
contract for one additional year.
Budget Impact:
Funds are budgeted in the FY 2025 Health Department Other Contractual Account#001-23-061-
5470-0050-000.
Recommendation:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew
the one (1)year contract with Southeast Texas Building Service of Nederland, Texas for Janitorial
services for the Health Department. P.R.No. 24163
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24163
02/11/2025-JS
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND YEAR
(FIRST RENEWAL)OF THE CONTRACT WITH SOUTHEAST TEXAS BUILDING SERVICES
OF NEDERLAND,TEXAS,FOR JANITORIAL SERVICES FOR THE PORT ARTHUR HEALTH
DEPARTMENT IN THE NOT TO EXCEED ANNUAL AMOUNT OF $91,200.00. FUNDS
BUDGETED IN THE HEALTH DEPARTMENT OTHER CONTRACTUAL ACCOUNT 001-23-
061-5470-50-000
WHEREAS,pursuant to Resolution No.24-102,the City Council approved the one-year contract
with Southeast Texas Building Services of Nederland, Texas in the not to exceed amount of$ 91,200.00
for janitorial services for the Health Department,with the option to renew for two (2) additional one-
year periods; and,
WHEREAS,the Health Department now seeks to renew the contract for one(1) additional one-
year period(first renewal).
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
THAT,the City Council of the City of Port Arthur hereby approves the second year(first renewal)
contract with Southeast Texas Building Services of Nederland, Texas for Janitorial Services at the Health
Department in the not to exceed annual amount of$91,200.00; and,
THAT, the City Manager is hereby authorized to execute the second year (first renewal)
contract for janitorial services for the Health Department, with the option to renew for one (1)
additional one-year period in the not to exceed annual amount of $91,200.00, in substantially the same
form as attached hereto as Exhibit"A"; and,
THAT, funding is available in the Health Department's Other Contractual Account 001-23-061-
5470-50-000, and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
P.R. No. 24163
02/11/2025-JS
READ, ADOPTED AND APPROVED on this day of 2025, A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bartie,Mayor
ATTEST:
Sherri Bellard,City Secretary
APPROVE + •
Roxann Pais Controneo,City Attorney
APPROVED AS TO FUNDS:
WC:a a:16-46-C"/
Lynda Boswell,MA,ICMA-CM
APPROVED:.FOR ADMINISTRATION:
941 ddiaritead
Ron Burton,CP dith Smith,BSN,RN
City Manor Director of Health
P.R. No. 24163
02/11/2025-JS
EXHIBIT "A"
CONTRACT FOR
JANITORIAL SERVICES FOR
HEALTH DEPARTMENT
THIS AGREEMENT, made this day of 2025,by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Southeast Texas Building Services of Nederland
Texas,herein acting by and through ,hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No.24-102,the City entered into a one(1)year contract with the option
to renew for two additional one-year periods. The parties hereby agree to exercise said option
for the second year(first renewal).
2. The term of this Contract shall be from March 7,2025 to March 6,2026.The City can terminate
this contract at its convenience which includes,but is not limited to,finding not being available
in any budget cycle within thirty(30)days written notice.
3. During, the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary in connection
therewith, excepting those supplies specifically not required of Contractor.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents attached to the original contract and to comply with terms therein for
the amount of$7,600/month for an annual cost not to exceed $91,200.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) BID *
c) Addenda *
c) Specification *
f) Notice of Award *
g) Notice to Proceed
*These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed,or caused to be executed by their duly
authorized officials,this Agreement in(2 copies)each of which shall be deemed an original on the
date first above written
Wage
Signed on the day of , 2025.
OWNER
City Of Port Arthur
By:
Ronald Burton, CPM
City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2025.
CONTRACTOR
Southeast Texas Building Services
By:
Print Name:
Title:
WITNESSED:
Print Name:
2IPage