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Home My WebLink AboutPR 24186: APPROVAL FOR CONTRACT WITH SIGNSTUREGROUP FOR ADDITIONAL REPAIRS TO THE EL VISTA COMMUNITY CENTER Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders, Civic Center Dir RE: Proposed Resolution No. 24186 REQUEST: The El Vista Community Center needed repairs to a portion of the floor and subfloor. Purchase Order 22500123 was created for this work for the total cost of$17,947.00. When the portions of the floor and subfloor were removed it was determined additional work was needed. Mold appeared present. Testing was done to confirm the mold and additional mold, and moisture problems were discovered throughout the floor and subfloor, as well as portions of the walls in kitchen area and other locations in the building. This mold needs to be abated. This abatement will require demolition and repair of the entire floor and subfloor in the building, as well as the walls in the kitchen area and other location. ANALYSIS/CONSIDERATION: Due to unforeseen damage, SignatureGroup of Port Neches, Texas has provided a price for this new scope of work under the Region 5 Cooperative contract #20230404 in the total amount of $39,947.00, which is a separate contract for additional scope of work. RECOMMENDATION Authorize the City Manager to execute a contract with SignatureGroup of Port Neches, Texas for additional repairs with a new scope of work at the El Vista Community Center, in the amount of $39,947.00. BUDGETARY AND FISCAL EFFECT Funds are available in Civic Center CIP Account Number 307-15-043-8512-00-10-000-. STAFFING EFFECT None P.R. No. 24186 02/14/2025 AJS PAGE 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH SIGNATUREGROUP OF PORT NECHES, TEXAS FOR MOLD REMEDIATION AND REPAIRS AT THE EL VISTA COMMUNITY CENTER THROUGH REGION 5 EDUCATION SERVICE CENTER SOUTHEAST TEXAS COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 20230404 IN THE AMOUNT OF $39,947.00. FUNDS AVAILABLE IN CIVIC CENTER CIP ACCOUNT NUMBER 307- 15-043-8512-00-10-000-. WHEREAS, the El Vista Community Center needed repairs to a portion of the floor and subfloor. Purchase Order 22500123 was created for this work for the total cost of$17,947.00; and WHEREAS, when the portions of the floor and subfloor were removed it was determined additional work was needed. Mold appeared present. Testing was done to confirm the mold and additional mold, and moisture problems were discovered throughout the floor and subfloor, as well as portions of the walls in kitchen area and other locations in the building. This mold needs to be abated. This abatement will require demolition and repair of the entire floor and subfloor in the building, as well as the walls in the kitchen area and other location; and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contract of the Commission for the purpose of the Commission; and WHEREAS, per Resolution Number 20-019, the City of Port Arthur entered into interlocal agreements for cooperative purchasing with Region 5 Education Service Center Southeast Texas Cooperative Purchasing Program; and WHEREAS, SignatureGroup of Port Neches, Texas has a cooperative contract with Region 5 Education Service Center Southeast Texas Cooperative Purchasing Program; and WHEREAS, due to unforeseen damage, SignatureGroup of Port Neches, Texas has provided a price for this new scope of work under the Region 5 Cooperative contract#20230404 in the total amount of$39,947.00, funding out of Civic Center CIP Account No. 307-15-043- 8512-00-10-000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: P.R. No.24186 02/14/2025 AJS PAGE 2 of 3 THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized to execute a contract with SignatureGroup of Port Neches, Texas through Region 5 Education Service Center Southeast Texas Cooperative Purchasing Program Contract No. 20230404 for a new scope of work at the El Vista Community Center in the amount of$39,947.00, in substantially the same form as attached here to Exhibit «A„ THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED, AND APPROVED,this day of 2025 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: • NOES: Thurman Bill Bartie,Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TAD Roxann Pais Cotroneo, City Attorney P.R. No. 24186 02/14/2025 AJS PAGE 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton, CP , ity Manager APPROVED AS TO FUND AVAILABILITY: yorz, 61e.cz-e Lynda oswell, M.A., ICMA-CM Dir ctor of Finance `jj )IJClI�1 Clifton Williams, CPPB, Purchasing Manager EXHIBIT "A" CONTRACT FOR MOLD ABATEMENT AND REPAIRS AT THE EL VISTA COMMUNITY CENTER IN THE CIVIC CENTER DEPARTMENT IN THE CITY OF PORT ARTHUR THIS AGREEMENT,made this day of , 2025, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and SignatureGroup of Port Neches, Texas, a(n) herein acting by and Individual,firm,partnership or corporation through , hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be from Notice to Award to ten working days after an agreed upon start date between the Civic Center Department and Contractor, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. 2. The Contractor will perform work at the El Vista Community Center as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the amount of $39,947.00 shown in the original proposal attached hereto. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Proposal dated February 18, 2025 5) Notice of Award 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on this the day of , 2025. OWNER: CITY OF PORT ARTHUR By: Ron Burton, CPM, City Manager P.O. Box 1089 Port Arthur, TX 77641-1089 ATTEST: Sherri Bellard, City Secretary Signed and agreed on the day of , 2025. CONTRACTOR: SIGNATURE GROUP By: Print Name: Print Title: WITNESSED: Print Name: SIGNATUREGROUP INTERNATIONAL PROPERTY DEVELOPMENTS, LLC February 18, 2025 Mr.Adam Saunders City of Port Arthur 3401 Cultural Center Drive Port Arthur, Texas 77642 RE: Proposal— Mold Remediation and Extra Build-back at the El Vista Community Center Signature Group Proposal#: PACITY-018-460 Region 5 Co-Op#: 20230404 Dear Mr. Saunders: Thank you for the opportunity to submit our proposal for mold remediation and extra build-back at the El Vista Community Center. Our commitment is to ensure a successful project with safety as our top priority. Our team looks forward to working diligently to achieve this goal and creating value for your company. Scope of work is as follows: • Mobilize to site • Set up containment • Block openings or other means of air migration into other areas of the building • Perform work under negative pressure with HEPA filtered negative air machines • Exhaust air outside of the building • Remove water damaged drywall and insulation in kitchen area as in the mold protocol • Remove wood subfloor throughout • Remove all wet insulation underneath the whole building • Repair mesh netting where needed • Remove ceiling tile and insulation on the damaged ceiling tiles only • Clean wall cavities and floor with EPA registered disinfectant detergent per manufacturer's recommendations • Notify the mold consultant upon completion for clearance and cleanliness verification • Seal the entire seam on the roof where it's leaking • Hang new sheetrock in kitchen • Tape,float, and texture • Paint entire wall • Seal the leak from the exterior vent that is leaking and causing the issue • Install all new ceiling tile • Install 2"closed cell spray foam under the entire trailer • Install new subflooring throughout (extra from original bid) • Install 12 new LED flat panel lights • Clean work area of all debris • Demobilize 4 (Continued on Page 2) 346 Twin City Highway I Port Neches,TX 77651 877.729.9328 1409.729.9329 0 1409.729.2509 f I www.ts-grp.com CPage 2 of 2 Mr.Adam Saunders City of Port Arthur February 18, 2025 Pricing: Total Materials $4,036.00 Total Labor $27,200.00 Total Equipment $8,711.00 Total Firm Price $39,947.00 Clarifications and Exclusions: • This quote is based on a 4-10 work schedule • City of Port Arthur to provide disposal containers • No removal or replacements of floor joists are included in this proposal • All contents are to be removed by COPA prior to arrival Pricing includes all materials as outlined in the scope of work. Sales tax, at a rate of 8.25%, is not included and will be added to the invoice unless the client provides a valid resale or exemption certificate. This proposal assumes that the work will proceed without unforeseen delays beyond the control of Signature Group. If work is halted for any reason not attributable to Signature Group,we reserve the right to charge standby rates for a minimum of four hours, based on the applicable rates. Any additional work resulting from a change in scope will require a Change Order between Signature Group and the client before proceeding. If, during the performance of the contract, there is a significant increase in the price of materials due to circumstances beyond the contractor's control, the contract price shall be adjusted equitably. This adjustment will be made to cover any substantial price increases that occur after the contract is signed. To qualify as a significant price increase, the rise must be documented with quotes, invoices, or receipts. In cases where material delivery is delayed due to shortages or unavailability of materials and equipment, and such delays are not caused by the contractor, the contractor shall not be held liable for any additional costs or damages resulting from these delays. Terms,fees, and conditions are valid for 30 days from the date of this proposal. Once again,we appreciate the opportunity to provide this proposal for you. Please contact me at (409)626-4727 should you have any questions. We look forward to working with you. Thanks, cogg CVO Rachel Cryer Project Manager 346 Twin City Highway I Port Neches,TX 77651 877.729.9328 1409.729.9329 0 1409.729.2509 f I www.ts-grp.com