HomeMy WebLinkAboutPR 24164: APPROVAL OF ANNUAL SERVICE FEE PAYMENT TO TYLER TECHNOLOGIES n r'r r t/t rr,
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 17, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director j•X•
RE: Proposed Resolution No. 24164—Tyler Technologies Enterprise Resource
Planning System
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to pay the annual service fee for the Tyler Enterprise Resource Planning System.
Background:
On September 10, 2019, City Council approved Resolution 19-392, five-year agreement with
Tyler Technologies to implement an Enterprise Resource Planning (ERP) system. The ERP
system is essential to the daily operations for Finance, Human Resources, Payroll, Utility
Billing, Development Services divisions, and City staff.
Budget Impact:
Based on the quarterly invoice the annual fee for the ERP System is $465,857.72
Recommendation:
It is recommended that City Council authorize the City Manager to pay the annual service fees
for the Tyler ERP system in the amount of$465,857.72.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 24164
FY 2/17/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING QUARTERLY PAYMENTS FOR
APPLICATIONS, HOSTING, SERVICES AND SUPPORT FEES TO
TYLER TECHNOLOGIES FOR THE ENTERPRISE RESOURCE
PLANNING SYSTEM FOR A PERIOD OF TWELVE MONTHS NOT TO
EXCEED A TOTAL AMOUNT OF $465,857.72 TO BE DIVIDED INTO
QUARTERLY PAYMENTS. FUNDS AVAILABLE IN THE INFORMATION
TECHNOLOGY COMPUTER PROGRAMS ACCOUNT NO. 001-09-023-
5450-00-10-000-.
WHEREAS, per Resolution No. 19-392, the City of Port Arthur entered into an
agreement with Tyler Technologies for an Enterprise Resource Planning System
essential in the daily operations of City departments including Finance, Utility Billing,
Human Resources, Code Enforcement, Development Services, and Payroll; and
WHEREAS, The Enterprise Resource Planning System is essential for daily
operations; and
WHEREAS, annual services are invoiced quarterly; and
WHEREAS, Tyler Technologies invoices quarterly, thirty days prior to the start of
the quarter; and
WHEREAS, the invoice of $116,464.43 for the January — March 2025 quarter is
attached hereto as Exhibit"A", which amount is included in the total not to exceed amount
of $465,857.72; and
WHEREAS, the City Council deems it is in the best interest of the City to continue
to utilize the applications, hosted services, services, and support provided by Tyler
Technologies; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes payment in an amount not
to exceed $465,857.72 for twelve months to be invoiced quarterly to Tyler Technologies,
for the Enterprise Resource Planning system, first quarterly invoice attached hereto as
Exhibit "A".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of February, A.D. 2025 at
a regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
P.R. NO. 24164
FY 2/17/2025
Councilmembers:
1 Noes:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVi I '' ADMI .TRATION:
W 6L-Gage-1
dy
Ronal.'owl: 'M Cliftor Williams, CPPB
City Man./I" Purchasing Manager
j
Fay Ye' , PMP, CCIO
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda B•swell, Director of Finance
P.R. NO. 24164
FY 2/17/2025
Exhibit A
tylerRemittance: Invoice
Tyler Technologies, Inc.
+� (FEIN 75-2303920) Invoice No Date Page
P.O. Box 203556 045 494259 12/01/2024 1 of 3
technologies Dallas,TX 75320-3556
Questions:
Tyler Technologies-ERP&Schools
Phone: 1-800-772-2260 Press 2,then 1
Email: ar@tylertech.com
111111111111111111
Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT.
ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE
P.O.BOX 1089 P.O.BOX 1089
PORT ARTHUR,TX 77641-1089 PORT ARTHUR,TX 77641-1089
Cust No.-Bil!To-Ship To Ord No PO Number Currency Terms Due Date
49335-MAIN-MAIN 218513 USD NET30 12/31/2024
Contract Date Description Units Rate Extended Price
Contract No.:Port Arthur,City of,TX
09/Jul/2019 Executime Hardware-Depot Maintenance 3 438.80 1,316.40
Cycle:Start:01/Jan/2025, End:31/Dec/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-BID MANAGEMENT 1 857.85 857.85
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-BMI CollectlT INTERFACE 1 543.90 543.90
j Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-CONTRACT MANAGEMENT 1 843.68 843.68
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-CAPITAL ASSETS 1 1,715.44 1,715.44
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUINIS APPLICATION SERVICES-CASH MANAGEMENT 1 1,429.58 1,429.58
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-PURCHASING 1 3,145.01 3,145.01
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-BUDGETING 1 2,078.21 2,078.21
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-ACCTS PAYABLE 1 2,078.21 2,078.21
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-ACCTG/GL 1 7,719.86 7,719.86
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-ACCOUNTS RECEIVABLE 1 1,534.31 1,534.31
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-GENERAL BILLING 1 976.24 976.24
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-TYLER CASHIERING 1 2,928,98 2,928.98
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 APPLICATION SERVICES-ANNUAL COMPREHENSIVE FINANCIAL 1 1,917.83 1,917.83
REPORT
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATIONS SERVICES-TYLER READY FORMS 1 1,516.99 1,516.99
PROCESSING INCLUDING COMMON FORMS SET
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-ePROCUREMENT 1 1.394.66 1,394.66
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER 1 697.46 697.46
AUTO INDEXING AND REDACTION
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER SE 1 2,789.33 2,789.33
Remittance: Invoice
• t y I e r Tyler Technologies, Inc.
�...
(FEIN 75-2303920) Invoice No Date Page
P.O. Box 203556 045-494259 12/01/2024 2 of 3
• technologies Dallas,TX 75320-3556
Questions:
Tyler Technologies-ERP&Schools
Phone: 1-800-772-2260 Press 2,then 1
Email: ar@tylertech.com
Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT.
ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE
P.O.BOX 1089 P.O.BOX 1089
PORT ARTHUR,TX 77641-1089 PORT ARTHUR,TX 77641-1089
Gust No.-BillTo-ShipTo Ord No PO Number Currency Terms Due Date
49335-MAIN- MAIN 218513 USD NET30 12/31/2024
Contract Date Description Units Rate Extended Price
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER 1 697.46 697.46
SELFSERVICE
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-MUNIS ANALYTICS&REPORTING 1 1,382.85 1,382.85
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-PROJECT&GRANT ACCOUNTING 1 1,429.58 1,429.58
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-RECRUITING 1 767.03 767.03
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-HUMAN RESOURCES&TALENT 1 2.719.76 2,719.76
MANAGEMENT
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-PAYROLL W/ESS 1 3,472.88 3,472.88
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-EMPLOYEE EXPENSE 1 857.85 857.85
REIMBURSEMENT
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-UTILITY BILLING INTERFACE 1 1,150.54 1,150.54
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-UTILITY BILLING CIS 1 4,323.64 4,323.64
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-Tyler GIS 1 3,539.55 3,539.55
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-CITIZEN SELF SERVICE 1 1,534.31 1,534.31
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-CENTRAL PROPERTY FILE 1 345.45 345.45
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-BMI ASSET TRACK INTERFACE 1 543.90 543.90
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-INVENTORY 1 1.576.05 1,576.05
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-STANDARD FUEL INTERFACE 1 543.90 543.90
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-SOFTWARE-TYLER INCIDENT 1 1,227.98 1,227.98
MANAGEMENT/TYLER 311
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-ASSET MAINTENANCE 1 12,253.50 12,253.50
Cycle:Start:01/Jan/2025, End:31/Mar/2025
Remittance: Invoice
• tYler Tyler Technologies, Inc.
�� ` (FEIN 75 2303920) Invoice No Date Page
,• t@Cht10l0 125 P.O. Box 203556 045-494259 12/01/2024 3 of 3
g Dallas, TX 75320-3556
Questions:
Tyler Technologies-ERP&Schools
Phone: 1-800-772-2260 Press 2,then 1
Email: ar@tylertech.com
1
Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT.
ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE
P.O.BOX 1089 P.O.BOX 1089
PORT ARTHUR,TX 77641-1089 PORT ARTHUR,TX 77641-1089
Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date
49335-MAIN-MAIN 218513 USD NET30 12/31/2024
Contract Date Description Units Rate Extended Price
10/Dec/2019 MUNIS APPLICATION SERVICES-ASSET PERFORMANCE 1 866.25 866.25
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 MUNIS APPLICATION SERVICES-REQUESTOR ACCESS SITE 1 462.26 462.26
LICENSE
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Executime-Advanced Scheduling Annual Access Fee 1 2,864.14 2,864.14
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Executime-Time&Attendance Annual Access Fee 1 4,832.89 4,832.89
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 EnerGovAdv Server Extensions Bundle 1 1,968.49 1,968.49
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Business Management Suite 1 3,691.01 3,691.01
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Citizen Access-Business Management Suite 1 1,968.49 1,968.49
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Citizen Access-Community Development Suite 1 1,968.49 1,968.49
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Community Development Suite 1 18,455.85 18,455.85
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 e-Reviews 1 3,691.01 3,691.01
Cycle:Start:01/Jan/2025, End:31/Mar/2025
10/Dec/2019 Workforce Mobile 1 1,845.38 1,845.38
Cycle:Start:01/Jan/2025, End:31/Mar/2025
**ATTENTION** Subtotal 116,464.43
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax $0.001
tylerbusinessforms.com to guarantee
100%compliance with your software.
Invoice Total _ 116,464.43 1
1