HomeMy WebLinkAboutPR 24176: APROVING THE PURCHASE OF ONE 2025 CHEVROLET SILVERADO TRUCK City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 13,2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24176—Purchase of one(1)2025 Chevrolet Silverado 4500HD Truck for
Water Distribution Division and Wastewater Conveyance Division.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase one(1)2025 Chevrolet Silverado 4500HD Truck from Caldwell Country Chevrolet of
Caldwell, Texas through BuyBoard Contract #724-23 for the Water Distribution Division and
Wastewater Conveyance Division.
Background:
The Water Utilities Department needs the equipment for daily operation to work on water valves
throughout the City of Port Arthur.
Caldwell Country Chevrolet of Caldwell, Texas via BuyBoard Contract#724-23, provided one
(1) 2025 Chevrolet Silverado 4500HD Truck quote for$72,993.00.
Budget Impact:
The total budget impact is an amount not to exceed$72,993.00.
Funding from Water and Wastewater Capital Fund Account Nos. 405-40-215-8523-00-00-000
($36,497.00); and 405-40-220-8523-00-00-000 ($36,497.00)is contingent upon the approval of
the budget amendment in Proposed Ordinance No. 7317.
Recommendation:
It is recommended that the City Council approve PR No. 24176, authorizing the City Manager
to purchase the equipment as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 24176
2/13/25 CV
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE ONE (1)2025 CHEVROLET SILVERADO
4500HD TRUCK FROM CALDWELL COUNTRY
CHEVROLET OF CALDWELL, TEXAS THROUGH
BUYBOARD CONTRACT NO. 724-23 FOR THE WATER
UTILITIES DEPARTMENT IN THE TOTAL AMOUNT
NOT EXCEED $72,993.00. FUNDS IN WATER AND
WASTEWATER CAPITAL FUND ACCOUNT NOS. 405-
40-215-8523-00-00-000 ($36,497.00); AND 405-40-220-8523-
00-00-000 ($36,497.00), IS CONTINGENT UPON THE
APPROVAL OF THE BUDGET AMENDMENT IN
PROPOSED ORDINANCE NO. 7317.
WHEREAS, the Water Utilities Department routinely uses various equipment for the
construction, repair, operation, and maintenance activities in the Distribution Division and
Wastewater Conveyance Division throughout the city; and,
WHEREAS, City staff has solicited a quote through BuyBoard Contract No. 724-23 for
one (1) 2025 Chevrolet Silverado 4500HD Truck in the total amount of$72,993.00, as delineated
in our Purchasing Policy; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard,
as an alternative to the formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing
Program("BuyBoard"); and,
WHEREAS, Caldwell Country Chevrolet of Caldwell, Texas will provide the equipment
as listed on the quote as Exhibit"A", as it meets our specifications.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
PR No. 24176
2/13/25 CV
Page 2 of 3
THAT,the facts and recitals in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the City Manager to purchase of one (1) 2025
Chevrolet Silverado 4500HD Truck from Caldwell Country Chevrolet of Caldwell,Texas,through
BuyBoard Contract No. 724-23, in the total amount not to exceed$72,993.00; and,
THAT a copy of the caption of this resolution is spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
Pr
PR No. 24176
2/13/25 CV
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
,t„
Ronal on, PM Lynda(Lyn) Boswell, MA,, ICMA-CM
City Manager Director of Finance
Calvin atthews, P.E. Clifton Williams, CPPB
Water Utilities Director Purchasing Manager
EXHIBIT A
(Buyboard Quote)
CALDWELL COUNTRY CHEVROLET
800 HWY.21 E.CALDWELL,TEXAS 77836
Customer: City of Port Arthur Sales Rep: Jake Schobinger
Contact: Clifton Williams Quote#: JS-2725-2
Phone: 409.983.8162 Date: 2/7/2025
Email: cifton.williams(i)portarthurtx.gov Jake@USAAutomotivePartners.com
Contract: BuyBoard 724-23
Product Description: Chevrolet 4500HD
A.Bid Series: 28 Base Price: $ 58,125.00
B Published Options:
Code Options Bid Price Code Options Bid Price
2025 Chevrolet Silverado MD(CC56403)2WD Reg Cab Work Truck Remote Keyless Entry INCL
Cruise Control INCL
R7M 4500 HD Series INCL Power Windows INCL
1 WT Work Truck Equipment Group INCL Power Door Locks INCL
GAZ Summit White INCL Vinyl Flooring INCL
L5D Engine,Duramax 6.6L Diesel V8 INCL
MIU Rugged Duty Service Transmission INCL
PTO Power Take Off INCL
HOU Jet Black,Cloth Seat Trim INCL
AE7 Seats,Front 40/20/40 Split Bench INCL
UZF Backup Alarm INCL
Published Options Total: S 4,850.00
Disclaimer: Order Summary:
Exterior Color: White
PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT De11Ve ETA: Q3 2025
FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES.REVERIFY ry
PRICING BEFORE ISSUING A PURCHASE ORDER.FINAL PRICE IS Notes: 2025MY Factory Order
NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY THE
MANUFACTURER.ACKNOWLEGDE BY EMAIL RECEIPT THAT THE
PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE
PARTNERS,LLC.(CALDWELL COUNTRY CHEVROLET,ROCKDALE
COUNTRY FORD dba CALDWELL COUNTRY FORD,CAMERON
COUNTRY CDJR)
C. Upfitter: Knapheide PGTB $ 8,418.00
D. Floor Plan Interest(For in-stock and/or Equipped Vehicles) $ 1,200.00
F. Lot Insurance(For in-stock and/or equipped vehicles): S -
G. Delivery Charge: Miles S -
H. Subtotal: S 72,593.00
I. Quantity: 1 S 72,593.00
J. Trade In: S -
K. BuyBoard Fee(Per Purchase Order): S 400.00
L. Total: S 72,993.00