HomeMy WebLinkAboutPR 24106: CONTRACTOR NEGOTIATION FOR THE SAN ANTONIO AVENUE ROAD RECONSTRUCTION City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit-Fleet Director
Date: February 12,2025
Re: P.R 24106—Contractor Negotiation for the San Antonio Avenue Road Reconstruction
Nature of Request:Authorize the City Manager to enter into negotiations for the San Antonio Avenue
road reconstruction and drainage repairs between 4th Street and Procter Street to the lowest bidder,
Texas Materials.
Background: PAT was awarded Federal Transit Administration funds in the amount of$904,750.00
($723,800 federal/$180,950 local)under the Section 5324 Emergency Relief Program in December
2018. These funds allow PAT to address existing vulnerabilities to its facilities so it can continue
operating in an emergency capacity as well as reinstate revenue service when a future storm occurs.
PAT has selected the Solco Group,LLC. (TSG)to provide engineering and design services for
reconstruction and drainage repairs on San Antonio Avenue which are adjacent to its facilities.
Resolution No. 24-053 authorized the City Manager to execute a contract with the Solco Group,
LLC.,to provide engineering and design services for reconstruction and drainage repairs on San
Antonio Avenue.
The City's Procurement Department advertised the project and opened bids on Wednesday,December
18,2024,in the City Council Chambers, City Hall, 5th Floor,Port Arthur,Texas. Bids were received
from Allco,LLC. and Texas Materials. TSG and PAT have reviewed the bids,prepared a tabulation
spreadsheet,corrected the bidder's calculation errors if needed and prepared the bid tabulation
summary. A copy of the bid tabulation summary is attached. The lowest bidder was Texas Materials,
in the amount of$686,744.00 which is more than what the department budgeted for the project. It is
recommended that the City Manager,or his designee,negotiate with the contractor to modify the
scope of work by removing certain items to align the project cost with the budgeted amount.
Recommendation: It is recommended that the City Council approve proposed P.R.24106 to authorize
the City Manager to enter into negotiation with Texas Materials.for the road reconstruction and
drainage repairs of San Antonio Avenue.
P.R. 24106
2/12/2025 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE
ROAD RECONSTRUTION AND DRAINAGE REPAIRS OF SAN ANTONIO AVENUE
BETWEEN 4TH STREET AND PROCTER STREET WITH TEXAS MATERIALS OF
BEAUMONT,TEXAS.
WHEREAS, PAT was awarded Federal Transit Administration funds in the amount of
$904,750.00 ($723,800 federal/$180,950 local)under the Section 5324 Emergency Relief
Program in December 2018; and,
WHEREAS,the Section 5334 funds are earmarked for reconstruction and drainage
repairs adjacent to the Solco Group, LLC's (TSG) existing project scope,therefore PAT selected
TSG to provide engineering and design services; and,
WHEREAS, Resolution No. 24-053 authorized the City Manager to execute a contract
with the Solco Group, LLC., for engineering and design services for the San Antonio Avenue
Road reconstruction and drainage project for the amount not to exceed $50,433.00; and,
WHEREAS, PAT and Purchasing Department issued a Request for Bids (RFB) in the
Port Arthur News on November 23rd and November 30th, 2024, for the San Antonio Avenue
Rehabilitation and Block Alleyway Reconstruction project; and,
WHEREAS,two (2)bids were received, and have been evaluated by the Purchasing
Department, TSG and PAT; and,
WHEREAS,the lowest bidder was Texas Materials in the amount of$686,744.00 a copy
of the bid tabulation is attached hereto as Exhibit"A"; and,
WHEREAS, the bid amount of$686,744.00 exceeds what the department budgeted for
the project; and,
WHEREAS, PAT is recommending that the City of Port Arthur by its City Manager
negotiate with Texas Materials, so the project's budget aligns with the budgeted amount.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized to enter into contract negotiations with
Texas Materials of Beaumont, Texas for the San Antonio Avenue Road reconstruction and
drainage project.
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
P.R. 24106
2/12/2025 IM
READ, ADOPTED AND APPROVED this day of February, 2025 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APP FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
jr111;i'46, #`") A YA
Ronald Burton, Chi' Lynda Boswell
City Manager Director of Finance
7/Uthet%
lli.o,t(),ILori Le-kait.
Clifto Williams, CPPB Ivan ell
Purchasing Manger Transit-Fleet Director
P.R. 24106
2/12/2025 IM
Exhibit "A"
TO THE SOLCO GROUP. LLC
AVIATION AND TRANSPORTATION PLANNING/ENGINEERING/CONSULTING/RESEARCH
December 19, 2024
Ivan Mitchell
Transit Director
City of Port Arthur
Port Arthur Transit
344 Procter Street
Port Arthur, TX 77640-6450
RE: Bid Summary—San Antonio Avenue Rehabilitation and Block Alley Reconstruction
Engineer's Recommendation for the Award
Dear Mr. Ivan:
The Solco Group LLC (TSG) received a copy of the bids for the San Antonio Avenue Rehabilitation and
Block Alley Reconstruction Project on December 18, 2024, for review and recommendation of award.
The bid opening was conducted by the City on Wednesday, December 18, 2024, in the City Council
Chambers, City Hall, 5th Floor, Port Arthur, TX. The Bids received were read aloud at 3:15 p.m. The city
received two (2) bids from Allco, LLC and Texas Materials.
TSG has reviewed the bids received, prepared tabulation spreadsheet, checked for and corrected
calculation errors, and prepared the bid tabulation summary. Allco, LLC was the lowest bidder for the San
Antonio Avenue Rehabilitation (Bid Schedule No.1) and Texas Materials was the lowest bidder for the
Block Alley Reconstruction (Bid Schedule No. 2). Combined (Bid Schedule No. 1 + Bid Schedule No. 2),
Texas Materials was the apparent lowest bidder.
A copy of the bid tabulation summary is attached. The total bid project cost is summarized below:
Total Project Cost (Bid Schedule No. 1 and Bid Schedule No.2):
TSG Estimate = $463,016.00
Texas Materials Bid = $686,744.00
Allco, LLC Bid = $699,586.00
1
THE SOLCO GROUP. LLC
AVIATION AND TRANSPORTATION PLANNING/ENGINEERING/CONSULTING/RESEARCH
TSG recommends the award to the apparent lowest bidder Texas Materials for$686.744.00
Sincerely,
O#1 N.e°b Btmm.wrvgitN
ON:ON6.
Simon Karingithi �°"
Simon Karingithi, P.E.
Project Manager
Attachments:
Bid Tabulation Summary
Bid Tabulation Spreadsheet
Texas Materials Bid Documents
Allco, LLC Bid Documents
2
BID SUMMARY AND
TABULATION SPREADSHEET
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