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Home My WebLink AboutPR 15595: INSITUFORM TECHNOLOGIES AGREEMENTMEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Stephen Fitzgibbons, City Manager FROM: Kelly Eldridge, Director of Utility Operations ~L ~,,_~~ DATE: October 27, 2009 SUBJECT: Proposed Resolution No. 15595 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 15595 authorizing the execution of a two-part agreement with Iusituform Technologies, Inc., ofCypress, Texas, in the amount of $19,199.75 for Part 1 -Cleaning & Television Inspection, and in the amount of $3 ] 0,050.55 for Part 2 -Sanitary Sewer Rehabilitation by Cured in Place Pipe (CIPP) Method for 12" (N250) & 27" (N109) Pipe, for a total of $329,250.30. BACKGROUND The CIPP method of pipe rehabilitation basically lines an existing, structurally sound pipe with a fiberglass resin material that is cured (heated & allowed to hazden) inside the old pipe, essentially sealing it from the inside. This is a trenchless construction method and is usually done in manhole sections, each taking only a matter of hours. It is typically much more expensive than traditional rehabilitation methods, and only in certain installations does it become cost competitive, as it does here. These particulaz lines aze very deep and in close proximity to other key infrastructure that would make conventional rehab more expensive or neazly impossible. We elected to split this project into two distinct parts incase the cleaning & television inspection ofone or both of these lines reveals a pipe beyond repair by the CIPP method. Over a year ago, we televised these lines and performed paint repairs/replacement in needed azeas. We do not believe we have any more such failures, but need to have the option to add point repairs by another contractor, if necessary. We expect these projects will proceed as expected, after inspection, with CIPP rehab. This type ofrehabilitation is performed by highly specialized contractors. hisituform invented this process that is now widely used across the globe. Insituform Technologies, Inc. participates in the Texas Statewide Cooperative Purchasing Contract administered by the Buy Boazd, and has provided proposals for this work. BUDGET/FISCAL EFFECT These proposals aze lower than expected, and are less than estimates for convention rehabilitation. Funds are available in Fund No. 426-1625-532.83-00, City Project No. 426017. STAFF/EMPLOYEE EFFECT City staff and our staff engineer will oversee this project. SUMMARY I recommend that the City Council approve Proposed Resolution No. 15595 authorizing the execution of a two-part agreement with Insituform Technologies, Inc., ofCyptess, Texas, in the amount of $19,199.75 for Part I -Cleaning & Television Inspection, and in the amount of $310,050.55 for Part 2 -Sanitary Sewer Rehabilitation by Cured in Place Pipe (CIPP) Method for 12" (N250) & 27" (N109) Pipe. Fund No. 426-1625- 532.83-00, City Project No. 426017. P.R. No. 15595 10-27-09 RESOLUTION NO. A RESOLUTION AWARDING A CONTRACT IN TWO PARTS AND AUTHORIZING THE EXECUTION OF SAID CONTRACT IN TWO PARTS IN THE AMOUNTS OF $19,199.75 (PART 1) AND $310,050.55 (PART 2) FOR SANITARY SEWER REHABILITATION BY THE CURED-IN-PLACE METHOD TO SERVE BASINS N250 & N 109, BETWEEN THE CITY OF PORT ARTHUR AND INSITUFORM TECHNOLOGIES, INC., OF CYPRESS, TEXAS, ACCOUNT NO. 426-1625-532.83-OQ CITY PROJECT N0.426017. WHEREAS, the City is currently under an Agreed Order with the TCEQ to rehabilitate its sanitary sewer system; and, WHEREAS, there exists a need to reduce flows and eliminate sanitary sewer overflows in our collection and treatment systems; and, WHEREAS, the City of Port Arthur has designed a project for Sanitary Sewer Rehabilitation by the Cured-in-Place Method to Serve Basins N250 & N109; and, WHEREAS, Insituform Technologies, Inc. has submitted two (2) proposals utilizing the Texas Statewide Cooperative Purchasing Contract administered through the Buy Board, attached as Exhibit "A"; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CTTY OF PORT ARTHUR: THAT the City Council of the City of Port Arthur hereby authorizes City Manager of the City of Port Arthur to execute on behalf of the City of Port Arthur the proposed agreements submitted by Insituform Technologies, Part 1 as shown in Exhibit "A", and Part 2 as shown in Exhibit "B", between the City of Port Arthur and Insituform Technologies, Inc. in the amounts of $19,199.75 (Part 1) and $310,050.55 (Part 2), for the Sanitary Sewer Rehabilitation by Cured-in- Place Method to Serve Basins N250 & N109; and, P.R. No. 15595 10-27-09 Page 2 of 3 THAT the contractor shall not proceed on any phase or segment of this work until a Notice to Proceed is issued with receipt of performance and payment bond and certificate of insurance; and, THAT, the said proposed agreements aze based on the Terms/Conditions, and Specifications from the Texas Statewide Cooperative Purchasing Contract administered through the Buy Boazd, and said is hereby approved; and, THAT, the contractor shall sign the proposed agreements as well as this resolution agreeing to the terms hereof; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2009 at a Regulaz Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: ATTEST: Terri Hanks City Secretary Deloris Prince Mayor APPROVED A5 TO FORM: Valecia Tizeno'" Acting City Attorney P.R. No. 15595 10-27-09 Page 3 of 3 APPROVED FOR ADMINISTRATION: r~~ ~= `-~ Stephen Fitzgibbons City Manager Ross Blackketter, PE Director of Public Works Kelly El 'dge Director of Utility Operations APPROVED AS TO AVAILABILITY OF FUNDS: ~~~:~%t-~~k~v ~~a~ Deborah Echols Director of Finance Account No.: 426-1625-532.83-00 Project No.: 426017 AGREED TO: Insituform Technologies, Inc. Date s EXHIBIT A Insituform Technolr~$ies; ~n~ September 8, 2009 Mr. Kelly Eldridge City of Port Arthur 111 HAtNJIs' r1;~~s Port Arthur, TX 77641 11702-B Grant Road, Suite 127 Cypress, TX 77429 Phone:281-467-2865 Fax: 866-575-8422 Proposal Project Name: City of Port Arthur Clean 8 TV 12" and 27" Proposal September 8, 2009 INSITUFORm TECHNOLOGIES, INC. herein proposes to furnish a proposal for all labor, materials, equipment, and services necessary to reconstruct the referenced project utilizing the Texas Statewide Cooperative Purchasing Contract administered through the Buy Board. ASSUMPTIONS AND QUALIFICATIONS The city of Port Arthur, TX will provide all necessary access to manholes, permits, and water for televising. . PROPOSAL PRICING Bid Item # Bid Item Unit of Measure Quantity Unit Price Total 2 27' Clean and N LF 1789 $8.75 $15,653.75 3 12" Clean and TV LF 788 $4.50 $3,546.00 Pricing does not include Performance and Payment Bond If needed, add 2.5% to total proje t cost PROPOSAL INCLUSIONS The prices stated in this proposal include: 1. Mobilization and Demobilization 2. Confined space safe entry practices 3. Standardlnsurance PROPOSAL EXCLUSIONS 'vl~ ~~ ~~~ ~II Not included in the prices stated in this estimate are costs associated with the items listed below. These items, if needed or found to be applicable, WOUId be prOVlded by INSITUFORM TECHNOLOGIES, INC. at your additional cost; or would be furnished by others, at your direction, at n0 COSt t0 INSITUFORM TECHNOLOGIES, INC.: Insituform®City of Port Arthur Clean & TV 12" and 27" Proposal September 8, 2009 1. Bypass Pumping 2. !f any hazardous or toxic materials are encountered during the project, the Owner will be responsible for the removal and disposal of the materials. 3. Legal dumpsite for debris resulting from pipe cleaning. 4. TxDOT Traffic Control Plan & Permit 5. Project permits and/or total licenses. 6. State and local sales and/or use taxes on the value of the project. 7. Additional premiums for special insurance coverages) particular to this project. 8. Performance and Payment Bond not included. This is available upon request, but if required please add 2.5% to the total project cost. PROPOSAL TERMS AND CONDITIONS a) LlfnltS Of Llabillty. In COnSlderatlOn Of INSITUFORM TECHNOLOGIES, IND.'S agreement LO malntaln n0 le$s than $5,000,000 of comprehensive general liability insurance in the form required by the Contract, INSRUFORM TECHNOLOGIES, INC.'S liability to the Owner for any matter covered by such insurance will be limited to the extent of such insurance and the Owner will indemnify and hold INSITUFORM TECHNOLOGIES, INC. harmless from any third party claims covered by such insurance to the extent such claims exceed the limits of such insurance. Neither party shall be liable to the other for consequential damages relating to the contract. In case of conflict between this provision and any other provision in the Contract as ultimately executed, this provision shall govem and prevail. b) LIMITED WARRANTY. IN LIEU OF ALL OTHER EXPRESSED, IMPLIED AND/OR STATUTORY. WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, CONTRACTOR AGREES TO CORRECT ANY DEFECTS IN THE MATERIALS OR SERVICES PROVIDED BY CONTRACTOR WHICH ARE BROUGHT TO THE ATTENTION OF CONTRACTOR WITHIN ONE YEAR FOLLOWING COMPLETION OF CONTRACTOR'S WORK, PROVIDED OWNER AFFORDS CONTRACTOR SUITABLE ACCESS AND WORKING CONDITIONS TO ACCOMPLISH SUCH CORRECTION. c) MUTUAL RELEASE OF CONSEQUENTIAL DAMAGES. Neither party shall be liable to the other for consequential damages relating to or arising out of the Contract. d) PROPOSAL SUBJECT TO NEGOTIATION OF OTHER STANDARD TERMS OF AGREEMENT. This proposal is subject to agreement of the parties on other terms and conditions as are customary. e) Quantities are estimated. Unit prices apply for actual invoice and payment. f) Payments are due at net within 30 days of invoice. Final payment is due within 30 days of completion. g) Monthly progress partial payments may be requested for the value of work in progress or completed, including materials secured and on site. h) Prices stated are in effect for thirty days from the date of this proposal. The acceptance period may be extended at the SOIe OptlOn Of INSITUFGRM TECHNOLOGIES, INC. i) Conflicts. In case of conflict between the provision of the aforesaid paragraphs and any other provision in the Contract as ultimately executed the provisions as set forth above shall govern and prevail. OFFERED BY INSITUFORM TECHNOLOGIES, INC ~.~ z JERRY L. BROWN, BUSINESS DEVELOPMENT MANAGER ACCEPTED Reviewed and approved on 9!4/109 by : ~~pljirl `~ Andy Ozment, Area Manager EXHIBIT B /nsituform Technola~ies; Inc October 7. 2009 Mr. Kelly Eldridge City of Port Arthur 111 H,O,pMs Mrl~s Port Arthur, TX 77641 11702-B Grant Rd, Suite 127 Cypress, TX 77429 Phone: (281) 467-2865 Fax: (866) 575-8422 Proposal Project Name: Rehabilitation of 27" 8 12" Line by CIPP Method -Revised October 7, 2009 INSITUFORM TECHNOLOGIES, INC. herein proposes to furnish a proposal for all labor, materials, equipment, and services necessary to reconstruct the referenced project utilizing the Texas Statewide Cooperative Purchasing Contract administered through the Buy Board. ASSUMPTIONS AND QUALIFICATIONS The City of Port Arthur will provide all necessary access to manholes, permits, and water for construction. Proposal includes plans to utilize the private road by the lake. The City of Port Arthur is responsible for any negotiations to gain access to this road. The City is also responsible for notification and any negotiations necessary with the railroad during construction. PROPOSAL TERMS AND CONDITIONS This proposal is based on the Terms/Conditions, and Specifications from the Texas Statewide Cooperative Purchasing Contract and can be supplied upon request. Any changes to these conditions must be noted and agreed upon by both parties. The pricing in this proposal assumes that all Specifications will be strictly adhered to with the following additions or modifications: PROPOSAL PRICING Pagel of 3 Insifuform®Proposal -Rehabilitation of 27" Line by CIPP Method - 2009 Port Arthur Bwbaard27" Unit of Per Bid t em perpocs Descriptim Measure Quantity Bid Price Total 1 Mobilization Region 16 LS 1 $ 1,000.00 $ 1,000.00 2 CIPP 27" z 105 MM (Al-AZ & A3-A9) LF 1,789 $ 127.50 $ 228,09750 3 27"Additional 15 MM LF 3,155 $ 4.85 $ 15,301.75 4 27"Clean & CCTV Sanitary sewer LF Included in separete proposal 5 Setup 8"Pump EA 2 $ 2,000.00 $ 4,000.00 6 Opernte8"pumping system DAY 6 $ 2,500.00 $ 15A00.00 7 Setup8"bypasspipurg LF 1,789 $ 3.90 $ 6y77.10 8 21"-30"PostTVafrerrehabilitation LF 1,789 $ 2.00 $ 3$78.00 9 CIPP 12" z 6.OMM LF 788 $ 39.75 $ 3123.00 10 12" Additional l SMM EA 788 $ 2.90 $ 2,28520 11 12" Clean arrl 1'V Sartitary Sewer LF Included in separate propcaal 12 Setup 4"pump &pipirg LF 1 $ 750.00 $ 750A0 13 Opeta~ 4"pumping system DAY 2 $ 100.00 $ 200 A0 14 6"-18" Pmt TV afterrehabilitazion LF 788 $ 1.00 $ 788.00 15 Internal tecoMects EA 3 $ 250.00 $ 750.00 BaseSubtdal $ 310,05055 Note: Bid item # I S - No video available for 12" line. Quantity based upon estimate. PROPOSAL INCLUSIONS The prices stated in this proposal include: 1. Mobilization and Demobilization 2. Bypass pumping, bypass designed based on information provided using 2 ea 8° pumps. Should larger pumps be necessary, additional charges shall apply. Also, should it be necessary to excavate and connect to force main discharging into the upstream manhole, additional charges shall apply. 3. Traffic ConVol 4. Pre-Video Inspection immediately prior to reconstruction with the Insituform process 5. Final Video inspection following completion of the CIPP process 6. Video Tapes 7. Insurance 8. Confined space safe entry practices 9. One year standard construction warranty 10. Payment and performance bond PROPOSAL EXCLUSIONS Not inGuded in the prices stated in this estimate are costs associated with the items listed below. These items, if needed or found to be applicable, would be provided by INSITUPORM TECHNOLOGIES, INC. at your additional cost; or would be furnished by others, at your direction, at no cost to INSITUFORM TECNNOt.oclES, INC.: 1. Manual operation of any pumping and/or metering stations. 2. If any hazardous or toxic materials are encountered during the project, the Owner will be responsible for the removal and disposal of the materials. 3. Water from fire hydrants within a convenient distance from each cleaning and inversion site location. 4. Point repairs and internal obstruction removals as needed 5. If any hazardous or toxic materials are encountered during the project, the Owner wil! be responsible for the removal and disposal of the materials. 6. Legal dumpsite for debris resulting from pipe cleaning. Page 2 of 3 Insituform® Proposal -Rehabilitation of 2T" Line by CIPP Method - 2009 7. Project permits and/or local licenses. 8. State and local sales and/or use taxes on the value of the project. 9. Additional premiums for special insurance coverages) particular to this project. 10. Railroad permits 11. Railroad Insurance PROPOSAL TERMS AND CONDITIONS a) LlrnltS Of Llablllry. In COnSldefatlOn Of INSITUFORM TECHNOLOGIES, INC.'S agreement to maintain no less than $5,000,000 of comprehensive general liability insurance in the form required by the Contract, INSITUFORM TECHNOLOGIES, INC.'S liability to the Owner for any matter covered by such insurance will be limited to the extent of such insurance and the Owner will indemnify and hold INSITUFORM TECHNOLOGIES, INC. harmless from any third party claims covered by such insurance to the extent such claims exceed the limits of such insurance. Neither party shall be liable to the other for consequential damages relating to the conVact. In case of conflict between this provision and any other provision in the Contract as ultimately executed, this provision shall govern and prevail. b) LIMITED WARRANTY. IN LIEU OF ALL OTHER EXPRESSED, IMPLIED AND/OR STATUTORY. WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, CONTRACTOR AGREES TO CORRECT ANY DEFECTS IN THE MATERIALS OR SERVICES PROVIDED BY CONTRACTOR WHICH ARE BROUGHT TO THE ATTENTION OF CONTRACTOR WITHIN ONE YEAR FOLLOWING COMPLETION OF CONTRACTOR'S WORK, PROVIDED OWNER AFFORDS CONTRACTOR SUITABLE ACCESS AND WORKING CONDITIONS TO ACCOMPLISH SUCH CORRECTION. c) MUTUAL RELEASE OF CONSEQUENTIAL DAMAGES. Neither party shall be Liable to the other for consequential damages relating to or arising out of the Contract. d) PROPOSAL SUBJECT TO NEGOTIATION OF OTHER STANDARD TERMS OF AGREEMENT. This proposal is subject to agreement of the parties on other terms and conditions as are customary. e) Quantities are estimated. Unit prices apply for actual invoice and payment. f) Payments are due at net within 30 days of invoice. Final payment is due within 30 days of completion. g) Monthly progress partial payments may be requested for the value of work in progress or completed, including materials secured and on site. h) Prices stated are in effect for thirty days from the date of this proposal. The acceptance period may be extended at the SOIe OptlOn Of INSITUFORM TECHNOLOGIES, INC. i) Conflicts. In case of conflict between the provision of the aforesaid paragraphs and any other provision in the Contract as ultimately executed the provisions as set forth above shall govern and prevail. OFFERED BY _ INSITUFORM TECHNOLOGIES, INC ~~...,L~..--- JERRY BROWN BUSINESS DEVELOPMENT MANAGER Reviewed and approved on 10107/09 by Andy Ozment, Area Manager ACCEPTED M~~j~~~ Page 3 of 3 Insitutonn Technologies, Inc. - Client: City of Port Authur Project: Port Authur Sewer Rehabilitation Location: Port Aurthur, 7X COMPOSITE PHYSICAL PROPERTIES onN rx4s °'+~ ovor rewse RESIN 400 000!psi Flexural Motlulus: , ' Flexural SVength: pai .3'.-^ 6,500 Flexural Modulus Reten0on N Account far __ ~e'~% Long4erm Effects: < 3 ` Safety factor -` i. K -enhancement factor = ~ '-. 0.3 v-Poisson's Ratio= , (0.7 typical for Insituform CIPP) T.7."'"."130 Ibslft° Soil Density ~:, 05/09/09 ntw rnr v i Diameter Existing Oval'dy Length DepN Grountlwater Soil Live L oad Minimum Manhole SeGtlOn(5) invert invert Modulus Desi n 0 Pipo Thitlmess DnnQdlon Btreet ar RR Upstream Downstream HVJY mm PD or FD % R ft fl psi 27 F. (d *`=2 "" 423 147 'r `-9 970- >.1000 ` .'0:- a 0 11.0 At A2 A3 27 ~ ` ftl -~-2- 308 '~ 158 ':- 1060'= "=1000 ;. 0 ". 0 11.5 A2 27 -b"Td ~ `"2 -+ 1 H ~+- 16 ;: 11 00 '~ -' 1000 ~ `b - 0 11.7 A3 A4 AS - •=27 - w: Id - -~2 347 168 ~ '-= 11.80 ' ~=1000 r '0 -- 0 `/ 12.1 q4 '27 ' - ~ fd "t-'• 2 347 17 2 + 'T 12 20 :.1000 - 0 = 0 12.2 A6 A6 27 = fd '~=2 - 139 -177= '-~z1270 ~+ .b"`1000- 0 ~ 0 12.5 A6 A7 - ~'27 -' ftly .'~2 436 182-a `° 13.20 `=1000 '%>0 ' 0 12.7 A7 AB 77 - ' •fd -°- ` "i ^?: 2 509 182 _- 1320', =!1000.` ~ 0 - 0 12.7 A9 A70 - ' - ' ftl . 't2 .~_ 331 17 v -"1200 h•. :1000 ~+ ~0. . ~ U 12.1 A70 A11 •27 27 . ~. fd '-`2' 244 `76 =~ _ 1300 ^~ "'.1000 0 - 0 t2.6 A71 A72 .. a.f t'. '^s'25~.~"-s ~T.. s _ - € ~~~ .,rxef8f - xyx ?:-~9- _ _ o<><>oooo INSITUFORNP CIPP DESIGN <>ooooo0 (as per ASTM F1216) Client: _ -< ;10H 7J09 Project Port Arthur Sewer Rehablhtation LocStloni - Conduit \ Condition: G2vity Sevrer, Fulty Deteriorated 400,000 psi Flexural Modulus 50 % Flextaal Modulus Reduction to Account for Long-term Effects 4,500 psi Flexural Strength 2.0 Safety FaUOr for External Loads 12.00 inches Mean Diameter 7 7.76 inches Minimum Diameter 2 % Ovality 5.00 feet Maximum External Water Head to flowline 24.00 feet - Soil depth al Top of Conduit 120 IbJcu.ft. Soil Density 1,000 psi Soil Modulus 21.7 psi Total Earth Loading 16,000 Ibs 20,OOOIbs Highway Live Load per AASHTO includes 1.09 psi Highway surcharge) 0 psf 2025psf RR Live Load (80,OOOIbs per axle or 320,OOOIbs per truck) (incudes 0.00 psi RR surcharge) Thickness Limitations (in inches ) 0.1000 :Maximum compressive hoop stress 0.1411 External pressure buckling 0.1689 :Minimum stillness limitation, deteriorated conduit 0.2424 External pressure, detedorated conduit (AW WA) Minimum Design Thickness = 0.24 inches = 6.2 mm DR = 49.5 Mode of Failure : External pressure, detedomted conduit (AW WA) Long-term Deflection = 1.35°h (Spangler) Based on Trench Width of 2.5 feet 0.8 meter } The input data for this projeU should be verified in the field t prior to construUion. Should other conditions exist now or are I expelled in the feld over the design I'rfe of this Insituform CIPP differing from the information contained herein, then appropriate adjustments must be made to the design calculations. Designed oy Checked by p'~~ 1 FI, 1 `, / ~II y