HomeMy WebLinkAboutPR 24212: COMMERCIAL REFUSE DISPOSAL CONTRACT WITH SHREDHEDZ, LLC, DISPOSING OF REFUSE AT THE CITY'S SANITARY LANDFILL P.R. No.24212
AL/TNR
03/04/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A COMMERCIAL REFUSE DISPOSAL CONTRACT
BETWEEN THE CITY OF PORT ARTHUR, TEXAS AND
SHREDHEDZ, LLC OF ZACHARY, LOUISIANA FOR THE
PURPOSE OF DISPOSING OF REFUSE AT THE CITY'S
SANITARY LANDFILL.
WHEREAS, the City of Port Arthur ("City") seeks to enhance solid waste revenues and
maximize the utilization of its sanitary landfill located at 4732 Texas 73,Port Arthur,Texas 77642;
and,
WHEREAS, ShredHedz, LLC, based in Zachary, Louisiana and registered to operate in
Texas, has filed a formal request for permission to dispose of commercial refuse at the City's
sanitary landfill (Exhibit"A"); and,
WHEREAS, a significant portion of the refuse collected by ShredHedz, LLC originates
from commercial establishments serviced both within and beyond the City's jurisdiction; and,
WHEREAS, the City's sanitary landfill has the requisite capacity to accommodate the
additional waste volume anticipated from ShredHedz,LLC,without compromising its operational
efficiency or environmental compliance; and,
WHEREAS,the City and ShredHedz,LLC seeks to enter a contractual agreement that will
facilitate commercial refuse disposal, generate additional solid waste revenue for the City, and
support the ongoing operation and sustainability of the City's sanitary landfill.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to execute, on behalf of the
City, a Commercial Refuse Disposal Contract with ShredHedz, LLC, in substantially the same
form as attached hereto as Exhibit"B", with such modifications as may be deemed necessary and
in the best interest of the City.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED on this day of March, A.D., 2025, at a
Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS T
Roxann Pais Cotroneo, City Attorney
APPROVED A I MINISTRATION:
fAn ‘
Ron Burt• -, ity Manager
40-7 crab 603ate,
Lynda Boswell, Director of Finance
EXHIBIT "A"
Landfill Authorized Maximum _ �;
4, ,
Charge Application r rrh`
Tn..,
Name/Address
Last: First: Middle Initial: Title
Hall II Darryl w CEO
Name of Business: ShredHedz, LLC Tax I.D.Number 46-4066558
Address:19850 Old Scenic Hwy Ste 500 Email Address:ap@shredhedz.corn
City: State: ZIP: Phone:(225) 529-2272
Zachary LA 70791
Company Information
Type of Business: Clearing &Grinding In Business Since: 2013
Legal Form Under Which Business Operates:(Please Attach Articles of Incorporation,Partnership Agreement,DBA Certificate)
Corporation X Partnership❑ Proprietorship❑
If Division/Subsidiary,Name of Parent Company: Hedge Holdings, LLC In Business Since2022
Name of Company Principal Responsible for Business Transactions: Title:
Darryl W. Hall II CEO
Address: City: State: ZIP: Cell Phone:
6231 E Mountain Goat Circle Wasilla AK 99654 _
Name of Company Principal Responsible for Business Transactions: Title: President
Travis S. Gaspard
Address: City: State: ZIP: Cell Phone:
6780 Martin Dr Zachary LA 70791
Bank References
Institution Name: Institution Name: Institution Name:
Hancock Whitney
rhor.kino Account#: Savings Account#: Loan: Loan Balance:
Address: Address: Address:
3033 Ray Weiland Drive
Baker, LA 70741
Phone: (225)248-7146 Phone: Phone:
Trade References
Company Name: Crawler Supply Company Name Vermeer LA/TX Company Name: NAPA-Zachary
Contact Name: Jason Stone Contact Name: Don Armstrong Contact Name: Dennis Flurry
Address: Address: Address:
PO Box 52729 12131 Airline Hwy 4726 Main Street
Baton Rouge, LA 70892 Baton Rouge, LA 70817 Zachary, LA 70791
Phone:(225) 357-7515 Phone:(225) 665-7900 Phone:(225)654-6540
Account Opened Since: Account Opened Since: Account Opened Since:
Credit Limit:65,000.00 Credit Limit: 20,000.00 Credit Limit: 10,000.00
Current Balance: 29,172.00 Current Balance: 621.93 Current Balance: 2,983.04
I hereby certify that the information contained herein is complete and accurate. This information has been furnished with the
understanding that it is to be used to determine the amount and conditions of the maximum monthly charge to be extended.
Furthermore,I hereby authorize the financial institutions listed in this application to release necessary information to the company for
which ma,irmum charges are being applied for in order to verify the information contained herein.
�/ . 02/25/2025
Signature Date
v.2025 02
Hauler Questionnaire
1. What type of refuse do you plan to dispose of at Port Arthur's Landfill and what is the estimated
monthly volume?
Refuse Type Estimated Monthly Volume
Compacted Waste Cubic Yards
Non-Compacted Waste Cubic Yards
Appliances Number
Whole Tires Number
Tree limbs/Brush Cubic Yards
Other 50,000.00 Yards
2. Identify in detail where the refuse will be generated? (primary picked up locations)
5760 W Port Arthur Road, Port Arthur Texas 77640
3. Monthly Maximum Charge Amount Requested: $15000.00
Terms of Account
Hauler must have a signed contract in order to dispose of Refuse at Port Arthur's Landfill.
Hauler has the option to pay by cash or credit card on delivery.
Hauler understands that if a charge is requested from the City of Port Arthur,the following conditions
apply:
- Maximum monthly charge must be approved by the Director of Public Works.
- An advance deposit(minimum $2,500) is required if maximum monthly charge is approved.
The required amount is contingent upon review of the haulers credit and the estimated monthly
charges. The City has the right to increase the required deposit if monthly volumes increase.
- Hauler shall pay all arrears within 25 days from billing date.
- Payment received after due date shall incur a late fee of 10%of the arrears and Hauler shall not
be allowed to access the Landfill until such time as the account is paid in full.
The Director of Public Works or his designee has the discretion to not allow Hauler access to the landfill
if Hauler's account is delinquent, or wants to dispose of refuse that is not allowed in the landfill, or
refuses to state where the waste was generated, or refuses to dispose of refuse in the designated area.
In further consideration, Hauler agrees to release the City and its employees from any damages or injuries
that result using the City's landfill, and agrees to indemnify and hold harmless the City, its agents,and its
employees, from all liability, damages, injuries, claims, causes of action, and expenses arising in
connection with its use of the City's landfill.
02/24/2025
Signature Date
v.2025 02
Below for Internal Use Only
ShredHedz, LLC
Company Name
Comments
Maximum Monthly Charge Approved Yes X No
If Yes, Monthly Charge Limit $ /5,Op CJ
Deposit Amount Required $ -
Reviewed By:
.�Y 03 042025
Date
Approved By:
ctor o blic Wor s Date
v.2025 02
Corporations Section /O E Off, Jane Nelson
P.O.Box 13697 ") Secretary of State
Austin,Texas 78711-3697 1 u>>C
Office of the Secretary of State
CERTIFICATE OF FILING
OF
ShredHedz LLC
File Number: 805941557
The undersigned, as Secretary of State of Texas, hereby certifies that an Application for Registration for
the above named Foreign Limited Liability Company (LLC) to transact business in this State has been
received in this office and has been found to conform to the applicable provisions of law.
ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the
secretary by law, hereby issues this certificate evidencing the authority of the entity to transact business in
this State from and after the effective date shown below for the purpose or purposes set forth in the
application under the name of
ShredHedz LLC
The issuance of this certificate does not authorize the use of a name in this state in violation of the rights
of another under the federal Trademark Act of 1946, the Texas trademark law,the Assumed Business or
Professional Name Act, or the common law.
Dated: 03/11/2025
Effective: 03/11/2025
vz
�p Jane Nelson
C'D Secretary of State
Come visit us on the Internet at httios:74ww.sos.texas.gov/
Phone:(512)463-5555 Fax: (512)463-5709 Dial:7-1-1 for Relay Services
Prepared by: Carol Covey TID: 10308 Document: 1459649750004
Exhibit "B"
F
COMMERCIAL REFUSE DISPOSAL CONTRACT
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
KNOW ALL MEN BY THESE PRESENTS:
This contact was made and entered into by and between the City of Port Arthur, acting by
its City Manager or his designee and hereafter styled"City", and ShredHedz, LL.,hereafter styled
"Hauler",whose business address and phone number are as follows:
19850 Old Scenic Hwy
Ste. 500
Zachary, LA 70791
Telephone:
225-529-2272
I
Hauler shall agree to all terms as outlined in Ordinance 18-74, which amends the City Code of
Ordinances Chapter 86, section 79(c) and (d), as it pertains to the collection and disposition of
refuse and the refuse disposal rate schedules.
II
In consideration of the monthly fee payment,Hauler is authorized to dispose of refuse at the City's
landfill,subject to the terms of this Agreement.Prior to commencing disposal activities,the Hauler
shall remit a deposit of$2,500.00,which the City shall hold as security for any delinquent charges.
Monthly disposal fees shall be billed to the Hauler,provided that credit approval has been granted.
Hauler agrees to comply with all applicable terms set forth herein and in the submitted application.
Under no circumstances shall Hauler's total monthly charges exceed $15,000.00
III
Hauler shall identify in detail the refuse to be disposed of and where it was generated.
IV
Hauler shall then be able to dispose of refuse at the City's landfill. The City has the right to
increase the required deposit if monthly volumes increase.
V
Hauler shall pay all arrears within 25 days of billing and failing to do so will incur a late fee of ten
percent of the arrears. If collections proceedings are required, Hauler shall also pay attorney fees
and court costs.
VI
The Director of Public Works or his designee has the discretion to not allow Hauler access to the
landfill if Hauler's account is delinquent, or wants to dispose of refuse that is not allowed in the
landfill, or refuses to state where the waste was generated or refuses to dispose of refuse in the
designated area.
VII
In further consideration, Hauler agrees to release the City and its employees from any damages or
injuries that result using the City's landfill and agrees to indemnify and hold harmless the City, its
agents, and its employees from all liability, damages, injuries, claims, causes of action, and
expenses arising in connection with its use of the City's landfill.
VIII
This contract shall be from month to month but may be canceled by either party upon giving ten
days written notice mailed from the respective address indicated in this contract. The city may
immediately cancel this contract when Hauler violates any rules governing the use of the City's
landfill.
SIGNED and AGREED to on this day of March 2025.
SHREDHEDZ, LLC
By:
Name:
Title:
SIGNED and AGREED to on this day of March 2025.
THE CITY OF PORT ARTHUR
By:
Name:
Title: City Manager
APPROVED:
irec of P c o
