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Home My WebLink AboutPR 24182: TO RESCIND RES 24-388, PURCHASE OF A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE City of Port Arthur Transit Department Memorandum To: Ronald Burton,City Manager From: Ivan Mitchell,Transit-Fleet Director Date: March 4,2025 Re: P.R. 24182—A resolution authorizing the City Manager to rescind Resolution No. 24- 388,the purchase of a vehicle lift for the City's maintenance garage Nature of Request: A resolution authorizing the City Manager to rescind the purchase of a vehicle lift for the City's maintenance garage located at 103 HO Mills from Texas Automotive Equipment. Background: The City's maintenance garage located at 103 HO Mills needs a new vehicle lift to continue performing repairs/maintenance on the City's fleet of vehicles and equipment. The department obtained quotes from three(3)vendors for a four-post vehicle lift. After assessing the quotes for price,warranty,and serviceability Southeast Texas Automotive Equipment was selected to provide the new equipment. Per Resolution No. 24-388, City Council approved the City Manager to purchase the vehicle lift from Texas Automotive Equipment in an amount not to exceed $31,265.00. While processing the procurement,Fleet was informed by Texas Automotive Equipment that there would be a price increase. Per City procurement guidelines Fleet requested new quotes from vendors and are submitting Proposed Resolution No. 24182 to rescind Resolution No. 24-388. Recommendation: It is recommended that the City Council rescind Resolution No. 24-388. The resolution authorized the City Manager to purchase a new vehicle lift from Southeast Texas Automotive Equipment in the amount not to exceed $31,265.00. Budgetary/Fiscal Effect:Funding to pay for this purchase is budgeted in the department's capital budget. P.R. No. 24182 3/4/2025 IM RESOLUTION NO. A RESOLUTION RESCINDING RESOLUTION NO. 24-388 IN ITS ENTIRETY AS IT PERTAINS TO THE PURCHASE OF A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE LOCATED AT 103 HO MILLS IN PORT ARTHUR, TEXAS FROM SOUTHEAST TEXAS AUTOMOTIVE EQUIPMENT OF BEAUMONT, TEXAS IN THE AMOUNT NOT TO EXCEED $31,265.00. WHEREAS, the City of Port Arthur Transit Department (PAT) manages a maintenance garage located at 103 HO Mills, which is crucial for the repair and regular maintenance of the City's fleet of vehicles and operational equipment; and, WHEREAS, the City has allocated funds for the acquisition of a new vehicle lift to maintain the ongoing functionality and efficiency of its maintenance operations; and, WHEREAS, in line with best procurement practices, the City sought and received three (3) quotes from various vendors, including those participating in cooperative purchasing agreements such as BuyBoard; and, WHEREAS, after a thorough evaluation of price, warranty, and serviceability, staff chose Southeast Texas Automotive Equipment; and, WHEREAS, during the final procurement process, the City was informed that the originally approved purchase price under Resolution No. 24-388 had increased, necessitating a reassessment of the purchase; and, WHEREAS, the Port Arthur Transit Department (PAT) recommends that the City Council, through its City Manager, formally rescind Resolution No. 24-388, which authorized the purchase of a vehicle lift from Southeast Texas Automotive Equipment for an amount not to exceed $31,265.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council hereby rescinds Resolution No. 24-388, previously approving the purchase of a vehicle lift from Southeast Texas Automotive Equipment for an amount not to exceed $31,265.00. THAT,the City Manager is authorized to take all necessary actions to identify alternative procurement options in compliance with the City's purchasing policies and budgetary constraints. P.R. No. 24182 3/4/2025 IM THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of A.D. 2025 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Cotroneo, City Attorney APPROVE R ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: )62/4/1-4 Ron Burton M Lyn a Boswell City ager Director of Finance /1016/&&6?t Clifton 'illiams Ivan M. hell Purchasing Manager Transit-Fleet Director P.R. No. 24182 3/4/2025 IM Exhibit "A" P.R. No. 23928 9/17/2024 IM RESOLUTION NO. " - � :�) A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE LOCATED AT 103 HO MILLS, BLVD., PORT ARTHUR, TEXAS FROM SOUTHEAST TEXAS AUTOMOTIVE EQUIPMENT OF BEAUMONT, TEXAS IN THE AMOUNT NOT TO EXCEED $31,265.00: FUNDS AVAILABLE IN EQUIPMENT SERVICE CAPITAL ACCOUNT 307-13-037-8525-00-10-000 WHEREAS, the City has allotted funds to purchase a new vehicle lift for its maintenance garage located at 103 HO Mills Blvd.,Port Arthur, Texas; and, WHEREAS, quotes were requested from various vendors, including those under Buy Board contracts, and three (3) quotes were received as delineated in Exhibit"A"; and, WHEREAS, staff has selected Southeast Texas Automotive Equipment based on price, warranty, and serviceability; and, WHEREAS, the maintenance garage management is recommending that the City Council by its City Manager approve the purchase of a vehicle lift from Southeast Texas Automotive Equipment for an amount not to exceed $31,265.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to purchase a vehicle lift from Southeast Texas Automotive Equipment of Beaumont, Texas in the amount not to exceed $31,265.00, in substantially the same for as attached hereto as Exhibit"B". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. ;144 READ,ADOPTED AND APPROVED this day ofç[ Tt1LL '" A.D. 2024 at a Regular Meeting of the City of Port Arthur, Texas by thellowing vote: AYES: Mayor: _A;L, . Councilmembers: �.� % P.R. No. 23928 9/17/2024 IM NOES: jr Ll • Th Bill ie, Mayor ATTEST: erri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton, CP Lynda Boswell City Manage Dir ctor of Finance 4;0 tAid144,:. Clifton Williams Ivan itchell Purchasing Manger Transit Director • P.R. No.23928 9/17/2024 IM Exhibit "A" ...7- .:=.. ,..- • 1%1;e 1---- = n P CA c CD r: ....4. e: F A r: ..1 r- v 1••••••• ,Ili• = s• c CT n 0 *< .1, 0 > im VI ..c ,,...,• Ell+ C ct X 2 = ti X cr. < cr, (.4 1 0 1 Fc ,,,,, :::• .-..-, mi., c •0 w - c._ Ei: _ .4 7:, (-: ,...,...., r- I.) n CT •••••• ••••• N ---.1 . _ QUO T ATION PAGE ! Southeast Texas Automotive Equipment PHONE k (409)983-8160 DATE: 9/10/2024 PO BOX 4032 CELL 4: ORDER#: 2180 Beaumont, TX 77704 ALT.is CUSTOMER a: 100406 Phone#: (409)832-9391 p.O p. CP: MarkS TERMS: Net 30 LOCATION: 1 SALES TYPE: Quote STATUS: Active BILL TO 100406 SHIP TO CITY OF PT. ARTHUR CITY OF PT.ARTHUR P.O. BOX 1089 P.O. BOX 1089 ACCOUNTS PAYABLE ACCOUNTS PAYABLE PT.ARTHUR, TX 77641 PT. ARTHUR, TX 77641 MMPR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL ROT SM18N001BL-Dupl 18,000LB 4 POST 230IN 1 $27,520.00 $17,995.00 $17,995.00 ROT S100185 JACK KIT 2 RJ9100 AND AIR LINE KIT 1 $16,719.00 $10,495.00 $10,495.00 MISC FREIGHT INCOMING FREIGHT 1 $2,775.00 $2,775.00 $2375.00 ESTIMATED LEAD TIME IS 50 TO 60 DAY THIS IS INSTALLED PRICE CUSTOMER IS RESPONSIBLE FOR ELECTRICAL TIE IN AND COMPRESSED AIR TIE IN Prices reflected on this quote are valid for 30 days and while current supplies last. However, prices are subject to change if the program or promotion the prices were quoted under is no longer in effect. A convenience charge of 4%applies to all Credit Card Transactions. SUBTOTAL: $31,285.00 TAX: $0.00 ORDER TOTAL: $31,265.00 Authorized By: EDER QUOTE DISTRIBUTORS,INC. Sales,Service,Maintenance,inspections,installations,$Warranty Work PREPARED FOR: Equipment D v lion City of Port Arthur 5450 WRbargerSt. Anthony Grogan Fort Worth,TX 76119 104 H.0 Mitts Btvd. 617424-5957 Port Arthur,TX 77640 w,w.ReederOistrIbritors.com 409 983-8776 L/F Customer Number Reeder Sales Representative Mobile Phone Email Date Cody MacRae 682-429-1075 cmacraeRrdinc.us 9/10/24 QTY PART K DESCRIPTION EACH LINE TOTAL t RL-SM18N000BL 18K FOUR POST LIFT,STANDARD LENGTH RAMPS,194'MAX WB,BLUE 15,620.12 $ 15,620.12 t RL-5100185 18K EFFICIENCY KIT,INCL.2-ROLLING JACKS AND INTERNAL AIR LINE KIT $ 10,395.79 $ 10,395.79 • 1 MATERIALS $ 728.21 $ 128.21 FORKLIFT $ 461.54 $ 4b1.54 LABOR ' $ 3,557.69 $ 3,557.69+ QUOTE PROVIDED IS FOR THE ABOVE ITEMS ONLY.UNLESS STATED OTHERWISE,THIS QUOTE DOES NOT INCLUDE SUBTOTAL ANY ELECTRICAL,CONCRETE,OR EXCAVATION WORK. $ 30,163.35 FREIGHT 5 2,926.79 NOTE:DUE TO CURRENT MARKET VOLATILITY,THIS QUOTE IS VALID FOR 15 DAYS FROM THE DATE LISTED 8 25%SALES TAX ABOVE. EXEMPT TOTAL INVESTMENT $ 33,090.14 Accepted By; A0.4 ----- Date- THANK YOU FOR YOUR BUSINESS: id-it- }�:,;ate ww.v,TtfI10W.com Deli 91162024 ,s-.3lestiro ftnOwCOvt-Fax,914.734-7479 SW 1-800-LIFTNOW Quota a: PortAnhur-BP-Rev Sates Rep Spencer Pa6to ".r sttitn#rt , Cty of Pon!Whin Sourcswell Member 10:11141$411 444 4th Sttaet Port.Arthur IX 77640 Attn:Anthony Grogan 408.983.8530 (.lt/ Cc5 .'poet I.tc'r;n .011n rrratlEl e eandPst HOS-16£Extended Length ISK Four Pat LA $24,800.90 520,4t 8.76 2 aandPek RJ9W Ran Jack 9,000 Lb.Cepedty S8.444.82 67,068.26 9are'Pek.Airline Kt for 80 -KBE,Enaerae Dust RoiAng Jack Operation 3319.66 5216.32 f I6endPak Lan,ted Accuse Fee $105.06 I106.06 • I SCURCEWEELL SERVICE PROGRAM-roster'o etomer's Pour cost 18K.Ct 55,399 00 $5,399.00 SOURCEWELL SERVICE PROGRAM taped autanets four post.SK rift $39li30 5435.00 SOURCEWELL SERVICE PROGRAM-Round Trp Travel i3 Hours Total) $540.i10 S640.00 •"'. Subtotal 540,008.38 le PLEASE ADD GASES TAX ELECTRICAL HOOK-UP,AR HOOK-UP,REMOVAL OF ExISTWe0 S`iL YYw { Discount u.n2.11 EOUTMENT AND ANY C.,M;RETE WORK.IF NECESSARY.i8 THE Rc'SPONS181.(TY CF THE I CUSIONER 1ue u8 OTERVASE SPECIFIED A60V81 OMR:effA IS AL$O RESPO;S;1LE a1" T�t fj t_ Frei frt INV. FOR THE PRESENCE Cr ANY ASO ALL SUBSURFACE FEATURES OR CCNUT ON6 INCLUDING our NOT LOAM TO ROCK LEDGE OROUH0 WATER,CONCRETE OF I EATER THAN Total $34,238.27 yfuCrtNESS.NR UTILITY OR RADIANT HEATING LINES WHfOR WAY REWa'ZE RELOCATION OR Contract#121223-LFT t REPAR REMOVAL OR OISPO&LL L.OF ANY CONTAMINATED SO F PRESENT,IS THE ME ts only an estimate,The total moll RESPONat81UTYOF THE OWNER OF THE PROPERTY.ANY.PERMITS.RUNGS OR FEES ARE THE RESPON PELITY OF THE CUSTOMER CUSTOMER:S RESPONSMLE FOR HAVING A tto asaasa414 at the time Of OUtEMaa Ce OSNNGCRI�RT CARD MUST SIGN CNARGFCAMOT TO LNLOAOKNORECENE THE MRNAAK ACTREEMENT..YO AUTHORIZADON '� far enY t9teRaee. Above nforme1on ie oat an new*and Doty an eebmete of sen.leesygoaos descrbact above. Pteese conlnn your acceptance of this quote by stgning nes dowptent P.R. No.23928 9/17/2024 IM Exhibit "B" QUOTATION PAGE 1 Southeast Texas Automotive Equipment PHONE#: (409)983-8160 DATE: 911 01 2 0 24 PO BOX 4032 CELL# ORDER#: 2180 Beaumont,TX 77704 ALT.#: CUSTOMER#: 100406 Phone#: (409)832-9391 P.O#: CP: MarkS TERMS: Net 30 LOCATION: 1 SALES TYPE: Quote STATUS: Active BILL TO 100406 SHIP TO CITY OF PT.ARTHUR CITY OF PT.ARTHUR P.O. BOX 1089 P.O. BOX 1089 ACCOUNTS PAYABLE ACCOUNTS PAYABLE PT,ARTHUR, TX 77641 PT. ARTHUR, TX 77641 MR PRODUCT NUMBER DESCRIPTION Q1V PRICE NET TOTAL ROT SM18N001BL-Dup1 18,000LB 4 POST 230IN 1 $27,520.00 $17,995.00 $17,995.00 ROT S100185 JACK KIT 2 RJ9100 AND AIR LINE KIT 1 $16,719.00 $10,495.00 $10,495.00 MISC FREIGHT INCOMING FREIGHT 1 $2,775.00 $2,775.00 $2,775.00 ESTIMATED LEAD TIME IS 50 TO 60 DAY THIS IS INSTALLED PRICE CUSTOMER IS RESPONSIBLE FOR ELECTRICAL TIE IN AND COMPRESSED AIR TIE IN Prices reflected on this quote are valid for 30 days and while current supplies last. However, prices are subject to change if the program or promotion the prices were quoted under is no longer in effect. A convenience charge of 4%applies to all Credit Card Transactions, SUBTOTAL: $31,285.00 TAX: $0.00 ORDER TOTAL: $31,265.00 Authorized By: