HomeMy WebLinkAboutPR 24183: TO PURCHASE A VEHICLE LIFT FOR THE CITY'S MAINTENANCE GARAGE City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit-Fleet Director
Date: March 4,2025
Re: P.R 24183—A resolution authorizing the City Manager to purchase a vehicle lift for the
City's maintenance garage
Nature of Request: A resolution authorizing the City Manager to purchase a vehicle lift for the City's
maintenance garage located at 103 HO Mills from Snap-On Industrial.
Background: The City's maintenance garage located at 103 HO Mills needs a new vehicle lift to
continue performing repairs/maintenance on the City's fleet of vehicles and equipment. The
department obtained quotes from four (4) vendors for a four-post vehicle lift. After assessing
the quotes for price,warranty, and serviceability Snap-On Industrial was selected to provide the
new equipment.
Recommendation: It is recommended that the City Council approve proposed P.R. 24183. This
resolution would authorize the City Manager to purchase a new vehicle lift from Snap-On
Industrial in the amount not to exceed$34,022.00.
Budgetary/Fiscal Effect:Funding to pay for this purchase is budgeted in the department's capital
budget.
P.R.No.24183
3/4/2025
IM/TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE A VEHICLE LIFT FOR THE CITY'S
MAINTENANCE GARAGE LOCATED AT 103 H.O. MILLS
IN PORT ARTHUR, TEXAS, FROM SNAP-ON
INDUSTRIAL OF BEAUMONT, TEXAS THROUGH
SOURCEWELL CONTRACT NO. 121223-SNP, IN THE
AMOUNT NOT TO EXCEED $34,022.00; FUNDS
AVAILABLE IN ACCOUNT 307-13-037-8522-00-70-000
WHEREAS, the City of Port Arthur Transit Department and Fleet Services Department
operates a maintenance garage located at 103 HO Mills, which is essential for the repair and
routine maintenance of the City's fleet of vehicles and operational equipment; and
WHEREAS, the City has allocated funds for the purchase of a new vehicle lift to ensure
the continued functionality and efficiency of its maintenance operations; and
WHEREAS, in accordance with best procurement practices, the City solicited and
received quotes from four (4) vendors, including those participating in cooperative purchasing
agreements, as detailed in Exhibit"A"; and
WHEREAS, after careful evaluation of price, warranty, and serviceability, City staff has
determined that Snap-On Industrial offers the most advantageous option for the City's needs; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs as an alternative to a
formal bid process; and
WHEREAS, pursuant to Res. 13-556, the City of Port Arthur is authorized to
participate in cooperative purchasing with Sourcewell (formerly National Joint Powers
Alliance) Cooperative Purchasing Program; and
WHEREAS, Snap-On Industrial is a recognized vendor under cooperative purchasing
agreements, making this procurement compliant with applicable state laws and municipal
purchasing policies; and
WHEREAS, the Fleet Services Department recommends that the City Council authorize
the City Manager to approve the purchase of a vehicle lift from Snap-on Industrial of Beaumont,
Texas, through Sourcewell Contract No. 121223-SNP, in an amount not to exceed$34,022.00.
P.R. No. 24183
3/4/2025
IM/TNR
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Manager is authorized to execute all necessary documents to complete
the purchase from Snap-on Industrial of Beaumont, Texas through Sourcewell Contract No.
121223-SNP, in an amount not to exceed$34,022.00 (quote attached hereto as Exhibit"B").
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this day of A.D.
2025 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 24183
3/4/2025
IM/TNR
APPROVED AS TO FORM:
Roxann Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
) a)/)(Ifi(
Ron on, M Lyn a Boswell
• Manager Director of Finance
,1},A 'IL)t,c,, eke::„so)ifrt4t
Clifton lliams Ivan itchell
Purchasing Manager Transit-Fleet Director
P.R. No. 24183
3/4/2025
IM/TNR
Exhibit "A"
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P.R. No. 24183
3/4/2025
IM/TNR
Exhibit "B"
INDUSTRIAL
Quote Submit to Snap-on Industrial
3011 IL RTE 176,Door 1
Crystal Lake,IL 60014
877-740-1900
Quote Number IMP-001432494 Ship Via 1-UPS GROUND
Quote Date 2/26/2025 Payment Terms P30-NET 30 DAYS
Quote Expiration Date 4/27/2025 Ship to 201597876
Customer Name PORT ARTHUR,CITY OF PORT ARTHUR,CITY OF
Customer BP 201597876 103 WEST HO MILLS RD
PORT ARTHUR TX 77640
Contact Information:
Bill to 201597873
Name Anthony Grogan
PORT ARTHUR,CITY OF
E-mail Anthony.Grogan@portarthurtx.gov P.O.BOX 1089
Phone Number 4093000215 PORT ARTHUR TX 77640
Sales Rep HILL,JAMES
Mobile# 409-767-0227
E-mail Address James.B.Hill@snapon.com
Line Number Part Number Description Quantity Unit Net Price Line Total
1 CHG1316145083 Challenger 18K Lift 4018XFXPKG 1 $34,022.00 $34,022.00
Notes:4018XFX PKG:18K 4-Post Heavy-Duty Lift(includes(2)9K Rolling Jacks).Price includes Delivery and Installation.Installation/Operation Manual an
d general specification sheet included with quote for installation area requirements.
Total Weight 0.00 lbs
Sub Total $34,022.00
Shipping $0.00
Tax $0.00
Grand Total $34,022.00
Quote Notes:Sourcewell Contract#121223-SNP
Tax and freight shown are estimates.
Applicable tax and freight will be charged to the Customer's account.
The sale of product is subject to Snap-on Industrial's standard terms and conditions of sale.Placement of an order is Customer's assent to these terms and
conditions and Snap-on hereby objects to any additional and/or different terms,which may be contained in any Customer forms or other documents.No
such additional terms will be of any force or effect.
The sale of product is subject to Customer meeting Snap-on Industrial's credit approvals. Financing through Snap-on Credit LLC is available on most
purchases.Ask your Sales Rep for more information.
*Please provide vendor and pricing information to customer service on this part number.