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HomeMy WebLinkAboutPR 24204: AMENDMENT TO THE AUGUST 2021 AT&T SEITCHED ETHERNET SERVICE PRICING, RES 21-360, ADDITIONAL 24 MONTHS, MONTHLY PERSITE REATE OF $504.00 City of r� ort rtlrur `� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 27, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 24204 Introduction: The intent of this agenda item is to seek City Council's authorization for the City Manager to approve an amendment to the August 2021 AT&T Switched Ethernet Service Pricing Agreement approved via Resolution 21-360. The amendment will extend the Switch Ethernet Service Pricing Agreement for an additional 24 months and retain the current monthly per site rate of$504. Background: AT&T Switched Ethernet provides network connectivity between City buildings. The AT&T Switched Ethernet Service Pricing Agreement approved via Resolution 21-360 was amended via Resolution 24-392 to include the Landfill located on Highway 73 and via Resolution 24-396 to include the Wastewater Treatment Plant located at 6300 Proctor Street. Budget Impact: The amount for eight sites for March 2025 - September 2025 is $28,224.00. Funds for March- September have been budgeted in the Information Technology communications account 001- 09-02 3-5482-00-10-000-. Recommendation: It is recommended that City Council authorize the City Manager to approve the amendment of the AT&T Switched Ethernet Services Pricing Agreement to extend the agreement for an additional 24 months, for the annual amount of$48,384.00,provided funding is approved by City Council in the FY2025-26 budget. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.NO. 24204 FY/TNR/GT 3/13/2025 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AT&T SWITCHED ETHERNET SERVICE PRICING AGREEMENT TO EXTEND THE AGREEMENT FOR AN ADDITIONAL 24 MONTHS RETAINING THE CURRENT MONTHLY PER-SITE RATE OF $504.00 FOR A TOTAL ANNUAL AMOUNT OF$48,384.00.FUNDS IN THE AMOUNT OF $28,224.00 FOR THE REMAINDER OF FY 2024-25 ARE AVAILABLE IN THE INFORMATION TECHNOLOGY COMMUNICATIONS ACCOUNT 001-09-023-5482-00-10-000-, AND PROVIDED FUNDING IS APPROVED BY CITY COUNCIL IN THE FY 2025-26 BUDGET. WHEREAS, AT&T Switched Ethernet provides critical network connectivity between City facilities, ensuring the efficient operation of municipal services; and WHEREAS, on August 31, 2021, the City Council adopted Resolution No. 21-360, authorizing the City to enter into a three-year Switched Ethernet Service Pricing Agreement with AT&T for network services at multiple City locations; and WHEREAS, the AT&T Switched Ethernet Service Pricing Agreement was subsequently amended via Resolution No. 24-392 to include the Landfill located on Highway 73 and via Resolution No. 24-396 to include the Wastewater Treatment Plant located at 6300 Proctor Street; and WHEREAS,under the existing agreement,the monthly service fee is$504 per site,with a total annual cost of$48,384.00 for connectivity at eight City sites, including City Hall and Annex,Fire Station#1,Parks,Civic Center,Water Treatment,Library,Landfill,and Wastewater Treatment; and, WHEREAS, the total cost for the period of March 2025 through September 2025 is $28,224.00, with funds allocated in the Information Technology Communications Account (001-09-023-5482-00-10-000); and, WHEREAS, it is in the City's best interest to extend the AT&T Switched Ethernet Service Pricing Agreement for an additional twenty-four (24) months at the existing monthly rate of $504 per site, ensuring uninterrupted and cost-effective network connectivity for municipal operations; and, WHEREAS,the proposed Amendment to the AT&T Switched Ethernet Service Pricing Agreement, extending the term for an additional twenty-four(24)months, is attached hereto as Exhibit A; and, WHEREAS, it is recommended that the City Council authorize the City Manager to approve the amendment of the AT&T Switched Ethernet Services Pricing Agreement to extend the agreement for an additional 24 months for an annual amount of$48,384.00,provided funding approved by City Council in the FY 2025-26 budget. P.R. NO. 24204 FY 2/27/2025 NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the Amendment to the AT&T Switched Ethernet Service Pricing Agreement, in substantially the same form attached hereto as Exhibit"A". Section 3. That the City Council hereby authorizes the City Manager to execute the amendment to the AT&T Switched Ethernet Service Pricing Agreement to extend the agreement for an additional twenty-four(24)months at an annual cost of$48,384.00,maintaining the existing per-site rate of$504 per month,provided funding approved by City Council in the FY2025-26. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of March, A.D. 2025 at a regular meeting of the City of Port Arthur, Texas,by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard, City Secretary P.R. NO. 24204 FY 2/27/2025 APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR ADMINISTRATION: *NOW- Ronald Burto • M Clifton Williams, CPP City Man._er Purchasing Manager 01 L . lv Fay Yo4n CGCIO, I IP Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: Lynda Boswell, Director of Finance P.R. NO. 24204 FY 2/27/2025 Exhibit A a `O(` e .* Sales Contact Information Webster: Terri 346-476-3709 terriw©tripleplaycomm.com eSign Fax Cover Sheet Contract Id. 5067791 To: AT&T Automated Fax Handling Service From: Fax: 877-374-4632 or 877-eSignFax Total Pages: 2 (Excluding Fax Cover Sheet) Or with Copiers/ Scanners w/email, Send To: esign©att.com To sign via fax: 1. Sign, Title and Date the document where applicable, 2. Fax back documents in the following order: I. eSign Fax Cover Sheet for Contract Id: 5067791 II. All Pages stamped with Contract Id: 5067791 3. If there are additional documents, use the corresponding eSign Fax Cover Sheet(s) as separator(s) and Fax back as in 2.1 and 2.11. (see Picture below) r 7 _ Y _ _ - - _=-_: z -= - 1111111111111111101111 I Request Id: 3283089 Contract Id: 5067791 Contract Id: 5067791 411111. AT&T UNIVERSAL EXTENSION AMENDMENT TO SERVICE AGREEMENT for EXTENSION of SERVICE AGREEMENT TERM FOR AT&T SWITCHED ETHERNET SERVICES""AND AT&T SWITCHED ETHERNET SERVICE(TCAL) PROVIDED PURSUANT TO STANDARD OR CUSTOM TERMS CNUM#I ECATS#1 AT&T Contract ID#of pre-existing Contract(must be included):202 1 1 029-22 1 6 Case Number#I SPP#(if applicable): Customer AT&T City of Port Arthur AT&T means the applicable Service Provider(s)identified in the Service Agreement AT&T Solution Provider or Representative Information(if applicable) Name: Terri Webster Company Name: Triple Play Communications Agent Street Address: 3364 Robbin Lane City: Merrick State: NY Zip Code: 11566 Country: US Telephone: 346 476-3709 Email: terriw(ltripleplaycomm.com Agent Code: 41962 This amendment ("Amendment') modifies the parties' pre-existing Confirmation of Service Order, Letter of Election, Pricing Schedule or other service agreement referenced above ("Service Agreement") and is effective on the date on which the last party signs this Amendment("Effective Date"). This Amendment extends the term for the existing Service Agreement("Service Agreement Term"),and minimum term or commitment for each of the Services ("Minimum Payment Period"),regardless of how such terms are referred to in the Service Agreement,but only for the services set forth in Section 1 of this Amendment("Services"). If any other services are covered by the Service Agreement,such services shall not be affected by this Amendment. This Amendment is available to existing customers with an unexpired Service Agreement Term or with a Service Agreement Term which expired less than 6 months prior to the Effective Date of this Amendment. Where the Service Agreement term is unexpired,this Amendment extends the existing Service Agreement Term and Minimum Payment Period. Where the Service Agreement Term is expired,this Amendment establishes a new Service Agreement Term and Minimum Payment Period. This Amendment is not available to Customers who seek E-rate funding for the Services provided under the Service Agreement,as modified by this Amendment. Except as expressly set forth below,all other terms and conditions of the Service Agreement(including any associated master agreement or Business Services Agreement)apply. To the extent the Service Agreement includes reference to"AT&T Connecticut","The Southern New England Telephone Company",or"SNET",such reference is hereby deleted in its entirety and this Amendment is not effective as to services provided by this entity. 1. SERVICE,SERVICE PROVIDER(S)and SERVICE PUBLICATION(S). Section 1 of the Pricing Schedule is modified by changing the information relating to AT&T Switched Ethernet Service and the applicable Service Publications to the following: Service Service Publication Service Publication location (incorporated by reference) AT&T Switched Ethernet Services^^ AT&T Switched Ethernet Services""Guide https://cpr.att.com/pdf/commonEthServGuide.html AT&T Switched Ethernet Service AT&T Business Service Guide https://servicequidenew.att.com/so flashPlayerPage/ASE (TCAL) • AT&T Switched Ethernet Service(TCAL) Note: The above Service Publications apply for the Service Providers referenced therein. If this Pricing Schedule includes jurisdictionally intrastate service in District of Columbia or Arizona,the applicable Service Publication for such service will remain unchanged by this Amendment. 2. EXTENSION PERIOD Service Agreement Term and Additional 24 months following the end of the existing Service Agreement Term,or,if Service Minimum Payment Period Extension _ Agreement Term is expired,the Effective Date of this Amendment. 3. EARLY TERMINATION CHARGES ase_std_icb_universal 12 24 36 48 60 AT&T and Customer Confidential Information STD_ICB mo_ext Page 1 of 2 V08.27.21 pcs_processed cs_self-approved Contract Id: 5067791 UNIVERSAL EXTENSION AMENDMENT TO SERVICE AGREEMENT For EXTENSION of SERVICE AGREEMENT TERM FOR AT&T SWITCHED ETHERNET SERVICES"'AND AT&T SWITCHED ETHERNET SERVICE(TCAL) PROVIDED PURSUANT TO STANDARD OR CUSTOM TERMS Early Termination Charges do not apply if migrating to qualifying AT&T Service,as set forth in the applicable Service Publication. 4. CUSTOMER'S EXISTING SERVICE COMPONENTS,QUANTITIES AND RATES The existing Services covered by this Amendment shall be the Service Components and quantities that were covered by Customer's Service Agreement identified above and were still in service as of the Effective Date of this Amendment,and the rates for such Services as specified in Customer's Service Agreement identified above will apply during the Service Agreement Term. Rates in Customer's Service Agreement for the Services identified in this section will be deemed to be applicable to such Services during the period,if any,between the expiration of the applicable Minimum Payment Period and the earlier of(i)the Effective Date of this Amendment or(ii)the date Customer's rates for the Services were increased to month-to-month Service Publication rates. No credit will be granted with respect to any Service Publication rates charged to Customer between the expiration of the applicable Minimum Payment Period and the Effective Date of this Amendment. Adds are not permitted under the Service Agreement, as modified by this Amendment. Customer(by its authorized representative) AT&T(by its authorized representative) By: By: Printed or Typed Name: Printed or Typed Name: Title: Title: Date: Date: For AT&T Administrative Use Only BAN#s: 610 072-6358 358 Circuit ID#s: ❑ Check box if additional BANs/Circuit IDs are attached per excel file and attached with this Amendment. Service Jurisdiction: Intrastate Ports located in the following States: Texas ase_std_icb_universal 12 24 36 48 60 AT&T and Customer Confidential Information STD ICB mo_ext Page 2 of 2 V08.27.21 pcs_processed cs_self-approved