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HomeMy WebLinkAboutMARCH 25, 2025 REGULAR MEETING 9_30 AMTHURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM DONEANE BECKCOM, CITY MANAGER MAYOR PRO TEM SHERRI BELLARD, TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS, JR. TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO HAROLD L. DOUCET, SR. CITY ATTORNEY THOMAS KINLAW, III DONALD FRANK, SR. AGENDA City Council Regular Meeting Tuesday, March 25, 2025 9:30 A.M. CT The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting Scheduled For Tuesday, March 25, 2025 At 9:30 A.M. CT, By Telephonic And Videoconference In Addition To Allowing In Person Attendance. A Quorum Of The City Council Will Be Physically Present In The City Council Chamber, Fifth Floor, City Hall, 444 Fourth Street Port Arthur, Texas. The Public May Participate In The Meeting In Person Or By Dialing One Of The Following Toll-Free Numbers And Entering The Meeting ID: 811 5052 0385 And Passcode: 400365 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary’s Office, At (409) 983-8115. Website: http://www.portarthurtx.gov 1 City Council Regular Meeting City Hall Council Chamber City Of Port Arthur March 25, 2025 9:30 AM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Bartie _____ Mayor Pro Tem Beckcom _____ Councilmember Lewis, Jr. _____ Councilmember Hamilton Everfield _____ Councilmember Doucet, Sr. _____ Councilmember Kinlaw, III _____ Councilmember Frank, Sr. _____ City Manager Burton, CPM _____ City Secretary Bellard, TRMC _____ City Attorney Pais Cotroneo _____ Police Chief Duriso Or Designee _____ II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers – None B. Presentations (1) A Presentation By The Solco Group Update On Activities And Projects By The Solco Group C. City Manager’s Staff Reports – None D. Employee Recognition – None E. Correspondence – None 2 AGENDA MARCH 25, 2025 III. PETITIONS & COMMUNICATIONS - CONTINUED F. Discussions (1) A Discussion Regarding The Proposed Street Reconstruction, Rehabilitation And New Design (Requested By Councilmember Hamilton Everfield) IV. PUBLIC HEARINGS – 10:00 A.M. – NONE *************************************************** RECESS *************************************************** Recess At 11:45 A.M. To Attend The Quasquicentennial Legacy Project Dedication Of The 125 Square V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) Pursuant To 551.0415 Of The Texas Government Code, The Mayor And Council May Make Announcements Regarding Items Of Community Interest, Which Include The Following: (1) Expressions Of Thanks, Congratulations, Or Condolence; (2) Information Regarding Holiday Schedules; (3) An Honorary Or Salutary Recognition Of A Public Official, Public Employee, Or Other Citizen, Except That A Discussion Regarding A Change In The Status Of A Person's Public Office Or Public Employment Is Not An Honorary Or Salutary Recognition For Purposes Of This Subdivision; (4) A Reminder About An Upcoming Event Organized Or Sponsored By The Governing Body; 3 AGENDA MARCH 25, 2025 V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) – CONTINUED (5) Information Regarding A Social, Ceremonial, Or Community Event Organized Or Sponsored By An Entity Other Than The Governing Body That Was Attended Or Is Scheduled To Be Attended By A Member Of The Governing Body Or An Official Or Employee Of The Political Subdivision; And (6) Announcements Involving An Imminent Threat To The Public Health And Safety Of People In The Political Subdivision That Has Arisen After The Posting Of The Agenda *Possible Action May Not Be Discussed In Conjunction With The Information Provided In The Report VI. UNFINISHED BUSINESS – NONE VII. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Travel Expense Reports – None B. Minutes – None 4 AGENDA MARCH 25, 2025 VII. CONSENT AGENDA – CONTINUED C. Resolutions – Consent (1) P.R. No. 24160 – A Resolution Authorizing The City Manager To Purchase One (1) Road Widener FHR Single For The Public Works Streets (Streets) Division From Romco Equipment Co. Of Beaumont, Texas, Through The BuyBoard Cooperative Purchasing Program, Contract No. 685-22, With A Total Budgetary Impact Amount Of $69,096.00. Funding Is Available From Account Number 625-21-053- 8523-00-00-000 (2) P.R. No. 24191 – A Resolution Authorizing The City Manager To Purchase A Generator With Installation From Generac Industrial Power For The Landfill Division Through The Sourcewell Cooperative Purchasing Contract Number 092222-GNR For $47,432.00. Funds Are Available In The Landfill's Equipment Account Number 403-50- 320-8522-00-00-000 (3) P.R. No. 24197 – A Resolution Authorizing The City Manager To Purchase Litter Fences From P & I Services, LLC Of Sulphur, Louisiana, For $82,400.00 For The City's Landfill. Funding Is Available In The Landfill Equipment Account Number 403-50-320- 8522-00-00-000 (4) P.R. No. 24228 – A Resolution Authorizing The City Manager To Apply For The U.S. Department Of Transportation, Port Infrastructure Development Program For The Shrimp Boat Pier. Funding Appropriation Is Required Once This Application Is Selected For Award. There Is No Budgetary Impact To Apply. The Grant Is 80% Federally Funded, With A 20% Recipient Match 5 AGENDA MARCH 25, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT A. Resolutions – Non-Consent (1) P.R. No. 24091 – A Resolution Authorizing The City Manager To Execute Change Order No. 2, To The Contract Between The City Of Port Arthur And ALLCO, LLC, Of Beaumont, Texas, For The El Vista Drainage Improvement Project To Add One Hundred Fifty-Two (152) Calendar Days, Changing The Original Contract Completion Date Of March 27, 2025 To The New Contract Completion Date Of August 26, 2025. Funding Is Not Impacted. Project No. DR1P02 (2) P.R. No. 24178 – A Resolution Authorizing The City Manager To Execute A Professional Engineering Services Agreement Between The City Of Port Arthur And Soutex Surveyors & Engineers (Soutex), Of Port Arthur, Texas, For The Design Of The 9th Avenue Paving, Utilities, And Drainage Project With A Projected Budgetary Amount Of $674,500.00. Funding Is Available In The Capital Improvement Account Number 307-21-053-8517-00-10-000. Project No. ST1P21.ENG (3) P.R. No. 24179 – A Resolution Authorizing The City Manager To Execute A Professional Engineering Services Agreement Between The City Of Port Arthur And S&R Consulting And Construction, LLC (S&R) Of Beaumont, Texas, For The Design Of The Roadway Improvement Projects For Duff Drive (Project No. ST3035; $75,000.00) And Becker Place (Project No. ST5067; $75,000.00) With A Projected Budgetary Amount Of $150,000.00. Funding Is Available In The Capital Improvement Account Number 307-21-053- 8517-00-10-000 (4) P.R. No. 24180 – A Resolution Authorizing The City Manager To Execute A Professional Engineering Services Agreement Between The City Of Port Arthur And Arceneaux, Wilson & Cole, LLC, (AWC), Of Port Arthur, Texas, For The Design Of The Thomas Boulevard Improvement Project With A Projected Budgetary Amount Of $796,460.00. Funding Is Available In The Capital Improvement Account Number 307-21-053-8517-00-10-000. Project No. ST5062.ENG 6 AGENDA MARCH 25, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED (5) P.R. No. 24181 – A Resolution Authorizing The City Manager To Execute A Professional Engineering Services Agreement Between The City Of Port Arthur And Fittz And Shipman, Inc. Of Port Arthur, Texas, For The Design Of Jade Avenue From H.O. Mills Boulevard (Texas 73) To Farm To Market (FM) Road Highway 365 With A Projected Budgetary Amount Of $311,450.00. Funding Is Available In The Capital Improvement Account Number 307-21-053-8517-00- 10-000. Project No. ST5059.ENG (6) P.R. No. 24214 – A Resolution Authorizing A Fifth-Year (Fourth And Final) Renewal Of The Contract With Ardurra Group, LLC For Assistance With The American Rescue Plan Act (ARPA) Program/Grant Management Services In An Amount Not To Exceed $180,000.00, Bringing The Total Contract Amount To $900,000.00; And Authorizing Final Closeout Activities Through April 1, 2026; Funding Available In ARPA Account No. 169-07-015-5470-40-00- 000, Project No. ARP007 (7) P.R. No. 24221 – A Resolution Authorizing The City Manager To Renew Insurance Policies For Various Locations With Wright National Flood Insurance Company For Flood Insurance With A Projected Budgetary Amount Of $120,000.00. Proposed Funding By: 612-11- 025-5410-00-00-000 – $120,000.00 Liability Insurance Fund (8) P.R. No. 24237 – A Resolution Ratifying The City Manager's Decision To Authorize The Emergency Water Leak Repairs By ALLCO LLC Of Beaumont, Texas In The Total Not To Exceed Amount Of $40,667.52. Funding In Water And Sewer Capital Project Fund, Account No. 405-40-000-8516-00-00-000, Is Contingent Upon The Approval Of The Budget Amendment In Proposed Ordinance No. 7321 7 AGENDA MARCH 25, 2025 VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT – CONTINUED B. Ordinances – Non-Consent (1) P.O. No. 7321 – An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2024 And Ending September 30, 2025, Increasing General Fund Contingency (001) By $40,668.00 And Transferring That Amount Thereby Increasing Water And Sewer Capital Fund (405) By $40,668.00 IX. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 – Litigation And/Or Legal Advice Section 551.072 – Land Section 551.073 – Negotiated Contracts For Prospective Gifts To The City Section 551.074 – Personnel Section 551.076 – Security Personnel Or Devices Section 551.087 – Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.071 Of The Texas Open Meetings Act To Meet With Its Attorney To Seek Legal Advice On A Matter In Which The Duty Of The Attorney To The City Council Under The Texas Disciplinary Rules Of Professional Conduct Of The State Bar Of Texas Clearly Conflicts With The Texas Open Meetings Act Relating To: (a) H&P Engineering & Construction, Inc. VS. City Of Port Arthur, Citation No. 25DCCV1856 In The 172nd District Court Of Jefferson County, Texas 8 AGENDA MARCH 25, 2025 IX. *CLOSED MEETING (EXECUTIVE SESSION) – CONTINUED (b) Pleasure Island Buildings A & B *The Items In Executive Session May Be Discussed And Acted On In Open Session X. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 9:30 AM On March 26, 2025. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** RULES OF DECORUM – PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal. Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. “Specific Agenda Items” are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council. This is an abridged version of the City of Port Arthur Code of Ordinances Article II, Sec. 2-75 (a).