HomeMy WebLinkAboutPR 24160: PURCHASE OF 1 ROAD WIDENER FHR SINGLE FOR THE PUBLIC WORKS STREETS DIVISION FOR $69,096.00. ROMCO EQUIPMENT CO. (BUYBOARD) City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 4, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Works
RE: P.R.24160—Purchase of one(1)Road Widener FHR Single for the Pu lic Works
Streets Division for$69,096.00 from Romco Equipment, Co. of Houston, Texas
through The Buyboard Cooperative Purchasing Program
Introduction:
This agenda items requests Council's approval to purchase of one(1) Road Widener FHR
Single for the Public Works Streets Division.
Background:
The Public Works Streets Division (Streets) maintains over 685 miles of City streets. Streets
staff is actively involved in improving road conditions through the streets program, road
maintenance,and reconstruction projects. Equipment such as the Road Widener FHR Single will
assist staff with building and stabilizing roadway shoulders, increasing the width of roadways,
and asphalt and aggregate placement.
City Council approved purchasing of this equipment in the 2024-2025 fiscal year budget's
capital equipment schedule.
Budget Impact:
Romco Equipment Co. of Houston, Texas, which maintains contract number 685-22 with the
Buyboard Cooperative Purchasing Program, provided a competitive quote for the Road
Widener FHR Single at $69,096.00. The road widener will be funded through the Capital
Reserve Fund Account, account number 625-21-053-8523-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
R
Recommendation:
The City of Port Arthur City Council is recommended to approve PR 24160 authorizing the
City Manager to purchase one(1)Road Widener FHR Single for the Public Works Streets
Division from Romco Equipment Co. of Beaumont, Texas,through The Buyboard Cooperative
Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 24160
03/04/2025 LLJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE ONE (1) ROAD WIDENER FHR SINGLE FOR THE
PUBLIC WORKS STREETS (STREETS) DIVISION FROM ROMCO
EQUIPMENT CO. OF BEAUMONT, TEXAS, THROUGH THE
BUYBOARD COOPERATIVE PURCHASING PROGRAM,
CONTRACT NO. 685-22, WITH A TOTAL BUDGETARY IMPACT
AMOUNT OF $69,096.00. FUNDING IS AVAILABLE FROM
ACCOUNT NUMBER 625-21-053-8523-00-00-000.
WHEREAS, the City of Port Arthur's Streets Division maintains over 685 miles of City
streets, including roadways comprised of asphalt pavement; and,
WHEREAS, the purchase of one (1) Road Widener FHR Single will assist staff with
building and stabilizing roadway shoulders, increasing the width of roadways, and asphalt and
aggregate placement; and,
WHEREAS,the City Council approved the purchase of the Road Widener FHR Single in
the 2024-2025 fiscal year budget's capital equipment schedule; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city,by resolution of
its governing body, to participate in cooperative purchasing programs such as the Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS,pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS,Romco Equipment Co. of Houston, Texas, is part of the Buyboard
Cooperative Purchasing Program under contract number 685-22 and submitted a competitive
PR 24160
03/04/2025 LLJ
Page 2 of 3
quote for one(1) Road Widener FHR Single in the amount of$69,096.00 attached hereto as
Exhibit A; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase one
(1)Road Widener FHR Single from Romco Equipment Co.of Houston,Texas,through Buyboard
Cooperative Purchasing Contact No. 685-22 for$69,096.00; and,
THAT, funding for this purchase is available in the Capital Reserve Fund Account,
account number 625-21-053-8523-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2025, at a meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
PR 24160
03/04/2025 LLJ
Page 3 of 3
Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
•p4ir-
Ronald Burton, C'r
City Manager
/
• /
10 . 'o.e s , MEng, MBA, CPM
Dire,
•f Publ orks
APPROVED AS TO AVAILABILITY OF FUNDS:
ty;
Lynda Boswell, ICMA-CM,MA
Director of Finance
atisLI�iLCliftonlliams,Jr., CPPB
Purchasing Manager
P.R. No. 24160
EXHIBIT A
(BUYBOARD CONTRACT QUOTE)
ROM(O
EQUIPMENT CO.
8450 Breen Rd / Houston TX 77064 / 713-937-3005 / Fax: 713-937-7541
Quote No.
Version: 1
Date: 3/7/2025
City of Port Arthur
PO Box 1089
Port Arthur,TX
ROMCO Equipment Co.is pleased to present the following equipment for your consideration:
1 Road Widener FHR—Single
- Lay Down Widths: 1 ft to 4 ft
- Hydraulic Requirements: Standard flow 17.5 to 24.2 gpm
- Empty Weight: 2,900 lbs
- Overall Width extended: 161in/retracted: 125in
- Overall Height: 51in, length: 98in
- Conveyer belt length and width: 8ft. x 20in.
- Power requirements 12 Volt/15 Amp
- 14 Pin Deutsch Power Cord
SALE PRICE (BuyBoard Contract#685-22) $69,096.00
Price does not include any taxes. The above price is valid for 30 days unless specifically extended by ROMCO Equipment Co.
Notice is hereby given that ROMCO Equipment Co.LLC has assigned its rights under this sales contract to ROMCO Exchange Co.
LLC to sell the equipment described herein and,if applicable,to purchase trade-in property described herein.
Quoted By:
Ryan Burnell
ROMCO Equipment Co.
EQUIPMENT FOR THE CONSTRUCTION, MINING AND AGGREGATE INDUSTRIES
ROAD WI DEN ER
Road Widener LLC
Sales: 8 4 4WIDENER (8 4-g4aaem
sales@roadwidenerlic.com
www.roadwidenerl1c.com
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Made in the USA.
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OPERATOR, MAINTENANCE
AND PARTS MANUAL
Models FH and FH-R
• Single Discharge
• Dual Discharge www.roadwidenerllc.com
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CONTENTS
$; GENERAL
INFORMATION 3
Introduction 3
aG;
Read This Manual Prior to Operation 3
Contact Information 4
Limited Warranty 4
Warranty 4
Limitations 4
Items Not Covered 5
Other Limitations 5
Model and Serial Tag 5
Specifications 6
Crating and Uncrating Instructions 8
Assembly 8
Optional Equipment 8
Roller Extension 8
Adjustable-Height Push Roller 8
Curb Attachment 11
Installation 11
Push Plate 15
Pairing the Remote Control 15
Hardware Torque Chart 16
EC Declaration of Conformity 17
SAFETY 18
Safety Decals 21
Control Area Safety 25
TRANSPORTING THE ROAD
WIDENER 26
Lift Test 26
Loading 27
JOBSITE
PREPARATION 29
OPERATION 38
Curb Attachment Operation 42
Disconnecting Hydraulic and Electrical
Lines 44
Hydraulic Solenoid Manual Override 44
Curb Attachment Operation 51
Disconnecting Hydraulic Lines 52
MAINTENANCE 53
Periodic Maintenance Chart 53
Greasing the Machine 54
Belt Start-Up and Maintenance 55
Checking Hydraulic Oil Level 56
Adjusting Conveyor Belt Tension 56
Hopper Rubber Flashing to Conveyor Belt
Clearance 57
Adjusting Conveyor Belt Drive Chain 57
Checking Hydraulic Hoses 58
Cleaning After Operation 58
Remote Battery Replacement 58
TROUBLESHOOTING 60
ILLUSTRATED PARTS LIST 64
GENERAL
INFORMATION
video is available at www.roadwidenerilc.com and must be
Introduction viewed before operating the machine.
Congratulations on your purchase of the Road Widener The Road Widener is available in either a left-hand, right-
material distribution machine.We would like to thank you hand or dual discharge model.All safety, operation and
for purchasing the Road Widener.The Road Widener was maintenance procedures are the same whether you have
engineered and constructed to provide years of productive a left-hand, right-hand or dual discharge Road Widener
results on the jobsite. machine.
Manufacturer's Limited Warranty terms are available if the This manual should be kept nearby and be readily
machine is registered within 60 days of delivery. Registration accessible to the operator at all times. If this manual is lost
can be completed online at www.roadwidenerllc.com. or damaged, contact your authorized Road Widener dealer
or the Road Widener LLC corporation immediately to order
Please watch our operational and instructional video for a replacement.
important instructions and tips on how to operate your
attachment.The video can be found on our website under Some photographs or illustrations in this manual may show
the RESOURCES page. details or attachments that may be different from your
Password: widenroad machine. Guards and covers may have been removed
for illustrative purpose. Guards should never be removed
during operation.
Read This Manual Prior Operating procedures in this manual are basic,They
to Operation help with developing the skills and techniques required to
operate the machine efficiently and economically.Skill level
This manual contains safety information, operating and techniques will develop as the operator gains more
instructions, lubrication and maintenance procedures, and knowledge of the machine and its capabilities.
a spare parts list. Read this manual carefully to learn how
to operate and perform service on the machine correctly.
Failure to do so could result in personal injury or equipment
damage. In addition to the manual, a service and operation
WIDENER
OPERATOR. MAINTENANCE AND PART;
GENERAL INFORMATION
distributor to utilize reconditioned,refurbished,repaired,or
Contact Information remanufactured products or parts in the warranty replacement
process. Such products and parts will be reasonably
For additional information on Road Widener,go to comparable in function and performance to an original product
www.roadwidenerllc.com.To ask a service or sales question, or part.
or to order spare parts,contact Road Widener at: ROAD WIDENER LLC reserves the right to repair any part
in lieu of replacing it.The purchaser shall,at its expense and
Road Widener LLC risk,return defective products or parts,after pre-authorization
514 Wells Street,Suite 1W by ROAD WIDENER LLC,to the distributor or manufacturing
Delafield,WI 53018 facility specified in such pre-authorization.This Limited Warranty
www.roadwidnenerllc.com covers only repair or replacement at such facility and does not
Sales E-mail:salesQroadwidenerllc.com include field service,travel,or other expenses,and does not
include normal maintenance of products.Parts not manufactured
Parts E-mail: parts@roadwidenerllc.com by ROAD WIDENER LLC and purchased by ROAD
Phone: 844-494-3363 WIDENER LLC or an authorized distributor are not warranted
by ROAD WIDENER LLC but may carry a warranty from the
Limited Warranty manufacturer.ROAD WIDENER LLC will pass the warranty on
to the purchaser if permitted by the manufacturer and reasonably
practicable.
NOTE: To be eligible for coverage under this Limited
Warranty(including with respect to any products, The purchaser is responsible for the costs and risks of
parts or labor),you must complete and return to transporting the product or part from such facility following review
Road Widener the Warranty Registration for this of the warranty claim or warranty service.
product.The Warranty Registration can be found LIMITATIONS
on Road Widener's website(www.roadwidenerllc.
corn).Any questions or requests for assistance 1 ] ROAD WIDENER LLC has no obligation for any defects
in completing the Warranty Registration must be caused in whole or in part by misuse,abuse,abnormal
directed to Road Widener's Parts Department. use, neglect,tampering,misapplication,negligence,
damage in transit,damage due to environmental or natural
WARRANTY elements or accidents. ROAD WIDENER LLC has
no obligation for failure to maintain, store, install,or use
Subject to the limitations,exclusions,and claims procedures products or parts in accordance with ROAD WIDENER
set forth herein,ROAD WIDENER LLC warrants to the first LLC's most current operating instructions.
original purchaser from ROAD WIDENER LLC or its authorized 2] ROAD WIDENER LLC has no obligation under this
distributor that this product will be free from material defects in Limited Warranty if there has been unauthorized service or
material and workmanship under normal use and service during alteration of the product or parts.
the warranty period. 3] ROAD WIDENER LLC has no obligation under this Limited
If a material defect in material or workmanship is found,you must Warranty for defects caused in whole or in part by any
notify your authorized ROAD WIDENER distributor or ROAD replacement parts or attachments not manufactured by or
WIDENER LLC in writing during the warranty period. ROAD approved by ROAD WIDENER LLC.
WIDENER LLC or an authorized distributor will,at ROAD 4] ROAD WIDENER LLC has no obligation under this
WIDENER LLC's option,repair or replace the product or any Limited Warranty if there has been a failure to conduct
part of the product that ROAD WIDENER LLC determines has normal maintenance and operating service including,
failed to conform to the warranty during the warranty period,or without limitation, providing lubricants,fluids, inspections,
refund to the purchaser the purchase price received by ROAD or adjustments.
WIDENER LLC for the product or part in question. 5] ROAD WIDENER LLC has no obligation under this
Limited Warranty if there has been unreasonable delay,
The warranty period will begin upon initial delivery of the product as determined by ROAD WIDENER LLC, in making the
by ROAD WIDENER LLC or its authorized distributor to the applicable products or parts available upon notification of
first original purchaser,as such delivery date is identified in the a service notice ordered by same.
invoice to the purchaser,and will expire(12)months following 6] This Limited Warranty sets forth the original purchaser's
such delivery date. sole remedy,and ROAD WIDENER LLC's sole
Replacement parts manufactured by ROAD WIDENER obligation,in connection with the ROAD WIDENER
LLC are covered for the remainder of the warranty period LLC product covered by the Limited Warranty. ROAD
applicable to the product in which such parts are installed. WIDENER LLC will not reimburse the purchaser for
ROAD WIDENER LLC reserves the right for it or its authorized any expenses incurred by the purchaser in repairing
4 _.._. r... �. M. ROAD • IDENER
OPERATOR. MAINTENANCE AND PARTS
GENERAL INFORMATION
or replacing products or parts unless an authorized PURPOSE. ROAD WIDENER LLC DISCLAIMS AND
representative of ROAD WIDENER LLC approves EXCLUDES ALL OTHER EXPRESS AND IMPLIED
such costs in advance in writing. Any oral or written WARRANTIES.
description of a product or part is for the sole purpose ROAD WIDENER LLC SHALL NOT BE LIABLE TO THE
of identifying it and shall not be construed as an express PURCHASER,OR TO ANYONE CLAIMING UNDER
warranty. Any assistance ROAD WIDENER LLC or THE PURCHASER,FOR ANY OTHER REMEDIES,
its authorized distributor provides outside the terms or OBLIGATIONS OR LIABILITIES IN CONNECTION
limitations of this Limited Warranty does not constitute a WITH PRODUCTS,THEIR USE OR PERFORMANCE
waiver of such terms or limitations,or extend or revive the
warranty. The limitations in this Limited Warranty apply INCLUDING,WITHOUT LIMITATION, REMEDIES,
notwithstanding any failure of the essential purpose of the OBLIGATIONS,OR LIABILITIES ARISING OUT
limited remedies. OF BREACH OF CONTRACT OR WARRANTY,
7] This Limited Warranty extends only to the first original NEGLIGENCE,OR OTHER TORT OR ANY THEORY OF
purchaser,and is not transferable. STRICT LIABILITY,WITH RESPECT TO THE PRODUCTS
8] If any provision of this Limited Warranty shall be OR ROAD WIDENER LLC'S ACTS OR OMISSIONS OR
determined to be invalid or unenforceable under any OTHERWISE. No sales representative,distributor or other
applicable law,such provision shall be deemed null and party is authorized to modify or add to this Limited Warranty
void to the extent of such invalidity or unenforceability and in any manner without ROAD WIDENER LLC's prior written
the remainder of the Limited Warranty shall continue in full permission. No sales representative,aistributor or other party is
force and effect. authorized to bind ROAD WIDENER LLC to any representation
9] Used products or used parts of any kind including,without or warranty concerning the products except as specifically set
limitation, products that have been used personally or in forth in this Limited Warranty.
demonstration by an authorized distributor,are not covered IN NO EVENT,WHETHER AS A RESULT OF BREACH OF
by this Limited Warranty,and there is NO WARRANTY on CONTRACT OR WARRANTY OR ALLEGED NEGLIGENCE
such products or parts. OR LIABILITY WITHOUT FAULT,SHALL ROAD WIDENER
10] This Limited Warranty does not apply if defects are caused LLC BE LIABLE FOR SPECIAL,INDIRECT,INCIDENTAL,
in whole or in part by paint finish,corrosion,controller OR CONSEQUENTIAL DAMAGES INCLUDING,WITHOUT
keyboards,or consumables including,without limitation, LIMITATION,LOSS OF PROFIT OR REVENUE,COST OF
fluids,filters, belts,hoses,and replaceable teeth. CAPITAL,COST OF SUBSTITUTED OR REPLACEMENT
11 ] This Limited Warranty does not apply if the claim is due EQUIPMENT,FACILITIES OR SERVICES,DOWNTIME
in whole or in part to normal wear and tear or operation COSTS,LABOR COSTS OR CLAIMS OF CUSTOMERS,
of the product outside ROAD WIDENER ECUs PURCHASERS OR LESSEES FOR SUCH DAMAGES,
recommended operating parameters. EVEN IF ROAD WIDENER LLC WAS ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.IN NO EVENT WILL
OTHER LIMITATIONS ROAD WIDENER,LLC BE LIABLE FOR AMOUNTS IN
EXCESS OF THE PURCHASE PRICE OF THE PRODUCT
The purchaser must satisfy the following obligations in order RECEIVED BY ROAD WIDENER LLC.
to be eligible for coverage by this Limited Warranty. Prior to
using or permitting use of the products,the purchaser shall Model and Serial Tag
determine the suitability of the products for the intended use
and the purchaser assumes all risk and liability whatsoever in {{ WID
ENIM
connection therewith. The purchaser shall familiarize itself with
and comply with all laws and regulations now or hereafter in _ --`_
effect and applicable to the purchase,transport,use,supply,
storage,sale,offer for sale, lease,offer for lease,and/or
disposal of the products. The purchaser shall maintain and
provide to ROAD WIDENER LLC on request complete and
accurate service records for products with respect to which the
purchaser makes a warranty claim. The purchaser shall cause
any installation to be performed by an authorized distributor of ROAD WIDENER LLC in accordance with product
specifications, including torque.
THE EXPRESS WARRANTY DESCRIBED HEREIN IS The model and serial number tag is located on the left side
EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES of the hopper. Refer to this tag when needing any warranty
INCLUDING,WITHOUT LIMITATION,ANY IMPLIED or service assistance.Also refer to this tag when ordering
any spare parts.This will help ensure that the correct part
WARRANTIES OF MERCHANTABILITY, NON-
is ordered.
INFRINGEMENT OR FITNESS FOR A PARTICULAR
ROAD