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Home My WebLink AboutPR 24191: TO PURCHASE A GENERATOR FROM GENERAC $47,432.00 City of ort rthu—' Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 21, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Flozelle C. Roberts, EIT, MEng,MBA, CPM, Public Works Director C6( RE: P.R.24191 —Authorizing the City Manager to purchase a generator from enerac Industrial Power of Waukesha, Wisconsin. Introduction: The intent of this agenda item is to seek the City Council's authorization to purchase a 50 kW standby generator with installation for the Landfill Division. Background: The Public Works Landfill Division is required to stay in compliance with the Texas Commission on Environmental Quality(TCEQ). The landfill must report all waste disposal to TCEQ, and it is imperative that all buildings maintain power at all times for this purpose. City Council approved the purchase of this equipment in the 2024-2025 fiscal year budget's capital equipment schedule. Budget Impact: Generac Industrial Power of Waukesha,Wisconsin,which maintains contract number 092222- GNR with the Sourcewell Cooperative Purchasing Contract,provided a competitive quote for a 50 kW standby generator with installation for $47,432.00. The Landfill's Equipment Account, 403-50-320-8522-00-00-000,will fund the equipment. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR 24191 authorizing the City Manager to purchase a generator with installation for the Public Works Landfill Division from Generac Industrial Power of Waukesha, Wisconsin, through the Sourcewell Cooperative Purchasing Contract. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 PR 24191 2/21/2025 JAM Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A GENERATOR WITH INSTALLATION FROM GENERAC INDUSTRIAL POWER FOR THE LANDFILL DIVISION THROUGH THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT NUMBER 092222-GNR FOR $47,432.00. FUNDS ARE AVAILABLE IN THE LANDFILL'S EQUIPMENT ACCOUNT NUMBER 403-50-320-8522-00-00-000. WHEREAS, the Public Works—Landfill Division is required to stay in compliance with the Texas Commission on Environmental Quality(TCEQ); and, WHEREAS,the Landfill's continuous operation is imperative, and lapses in power could hinder these operations; and, WHEREAS, the City Council approved the purchase of this equipment in the 2024-2025 fiscal year budget's capital equipment schedule; and, WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs as an alternative to a formal bid process; and, WHEREAS, per Resolution Number 13-556, the City of Port Arthur is authorized to participate in cooperative purchasing with JCB Sourcewell (formerly National Joint Powers Alliance) Cooperative Purchasing Program; and, WHEREAS,Generac Industrial Power of Waukesha,Wisconsin is a dealer and part of the Sourcewell Cooperative Purchasing Program under JCB Sourcewell Contract Number 092222- GNR, and submitted a quote for a generator with installation to provide power to both buildings at the landfill in the amount of$47,432.00 (attached hereto as Exhibit A). NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, PR 24191 2/21/2025 JAM Page 2 of 3 THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase a 50 kW standby generator with installation from Generac Industrial Power of Waukesha, Wisconsin, through the Sourcewell Cooperative Purchasing Contract for$47,432.00; and, THAT,funding for this purchase is available in the Landfill's Equipment Account Number 403-50-320-8522-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D. 2025 at a meeting of the City of Port Arthur,Texas,by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney PR 24191 2/21/2025 JAM Page 3 of 3 APPROVED i A I MINIS RATION: Ronald Burton, CP City Manager loze le C oberts, E Eng, A, CPM Director f Public W APPROVED AS TO THE AVAILABILITY OF FUNDS: tudiZet4 Clifton E. illiams,Jr., CP143 Purchasing Manager C ie3) Lyn Boswell, CMA-CM, MA Director of Finance PR#24191 Exhibit A GENERACa Sourcewell ENCHGY S1S'EMS -'--- ------"'- '-'"' * INDUSTRIAL Awarded Contract I Con,ract tt 092222-GNR February 27,2025 RV2 City of Port Arthur Public Works Department Brad Brown Drainage Superintendent Brad.brownPportarthurtx.gov-409-549-0738 Jorge A. Morales Landfill Environmental Operations Manager Jorge.morales( portarthurtx.gov -409-736-1383 Reference: CITY OF PORT ARTHUR LANDFILL SD50 Clarifications • Undetermined flood zone requirements-EST taking exception/not included in scope • Concrete pad size= 11'L X 5'W x 2' deep • Generator will cover the 2 small buildings on site as discussed during site walkthrough Project details&narrative: • Partnership to execute a turnkey solution with A&A for(1) 50kw diesel&(1)ATS • A&A is responsible for system sizing and equipment selection based on site walkthrough • Project will follow Sourcewell guidelines under contract#092222-GNR for equipment • Customer Sourcewell Member ID#61648 • Generac Gencoonect#20957502/dp • Turnkey package price only, prices listed below are not intended for individual sale Quantity 1 -Generac Industrial diesel-4-cylinder 3.3L engineStationary Emergency-Standby rated • 50 kW Rating,wired for 120/240 VAC single phase, 60 Hz • Permanent Magnet Excitation • UL2200/ EPA Certified-SCAQMD Certified • Standard Weather Protective Enclosure,Steel • Power Zone 410 Digital Control Panel for Single Generators • Primary MLCB, 80%rated thermal-magnetic, 200 Amp • Battery Charger, 10 Amp, NFPA 110 compliant, installed • 110 AH,925 CCA Group 31 Battery,with rack, installed • Block heater STD 1500W • 120V GFCI and 240V Outlet • 24" 132 Gallon Double-Wall UL142 Basetank(no fuel included/provided by EndUser) 1 of 4 • Std set of 3 Manuals • Standard 2-Year Limited Warranty • Freight to site -offloading by A&A • Basic Start up(after installation is complete) Quantity 1 -TX Series Automatic Transfer Switch • 200 Amp, 2 pole, 120/240 VAC single phase,60 Hz,with 2-Wire Start Circuit • 3 Owner's Manuals • Controller and Circuit Breaker Covers, Padlockable, Black • NEMA 3R Enclosure w/Enclosure Heater • Service Entrance Rated • In Phase Only Transfer • Standard two year basic warranty Quantity 1 — Istallation&Services (Item#2 below) • Freight to Site&std start up by EST(after install is complete and fueled) • Customer Training(during the scheduled startup) • Warranty registration • Product offloading and setting • Installation Servcies byA&A—Josh Marceaux o Scope incldues /200A service increase as discussed durign site visit • house keeping pad concrete size= 11'L X5'W x 2' deep • Requried project trenching • Labor/manpower • Installation materials(pipe,wire and misc) • Permits • Misc. Materials required for install and commision of above described equipemnt. EST provided (1)50kW Industrial Generac generator and (1) 200amp transfer switch. Sourcewell;• Awarded Contract Contract#092222 GNR Sourcewell Project Pricing: Item #1 Generac Equipment SD50 & 200AATS $27,717.00 Item #2 Site Services &A&A Installation $19,715.00 Project total investment for the above equipment $47,432.00 (Not including any applicable tax) Installation Exclusions:Aluminum Conduit, Generator,ATS,gas meter upgrades and any unforeseen problem with existing circuitry. 2 of 4 Notes Estimated Delivery:Generator—after approved submittals and written release for production. Prices valid for 30 days from above date Terms/Start Up/Delivery: Generac Dealer Startup included (for Generator)—Inspection for warranty and building load transfer test during normal business hours(8AM—5PM).This includes one roundtrip within 150 miles of the Generac dealer's facility during normal business hours; additional mileage and/or testing can be quoted separately.Additional trips required due to incomplete site preparation will be invoiced to the customer at the dealer's prevailing service rate. Clarifications and Exceptions: 1. Offloading and placement of the generator is not included and is the responsibility of the purchaser. 2. EST suppliers and installation vendors will be paid when paid from the City 3. Diesel to be provided by City of Port Arthur) 4. Any unforeseen problems with existing site or electrical circuitry that affect the completion, change is scope of supply and/or projects cost will be invoiced to the End User 5. A&A takes responsibility for sizing the system and turnkey solution.Any errors or emissions in the scope of supply or materials will be the responsibility of A&A 6. This proposal is based on specification of drawings. 7. Generator installation services are not included and are the responsibility of the purchaser. This includes all related mechanical piping(exhaust or fuel systems),electrical conduit and electrical wiring. 8. Generator preventative maintenance services are not included and are the responsibility of the purchaser. 9. NETA acceptance testing, harmonic content testing,insulation resistance testing, infrared scanning and/or ground fault testing are not included in this proposal.Standard factory testing and standard on-site testing at unity power factor are included. 10. Coordination study,3rd party site testing, protective relay calibration,settings, etc. are not included in this proposal. 11. Fuel is not included in this proposal unless specifically listed above. Diesel fuel is required for startup and testing of generator and will be the responsibility of the purchaser. 12. All permitting, including Air Quality Management District(AQMD or APCD),will be the responsibility of the purchaser. 13. Installation of exhaust silencer(if removed for shipping)shall be the responsibility of the installing contractor. 14. Breaker and automatic transfer switch lugs are provided per the factory offerings and submittal information per UL2200 and UL1008 approvals. Projects that require lug changes will be done by others at their expense. 3 of 4 15. Proposal does not include federal, state,or local sales, use, property,TERP,or excise taxes. In lieu of such taxes,the purchaser must provide the seller a tax exemption certificate acceptable to the proper taxing authorities prior to the order being processed 16. Lead times listed in this proposal are an estimate of current factory production schedules and should be verified at time of order release. Lead time: 10- 13 Weeks+Installation time Terms and Conditions Net 30 days, subject to review and approval by our Credit Dept. Payment obligations are not dependent or contingent upon the manner in which purchaser may receive payment from others. No retainage against this order will be permitted unless agreed to ahead of time.Warranty is invalid without factory start up. Start up will be done during normal business hours.Additional charges will be applied to start ups requested on weekends or off normal business hours. Sincerely, Chris Johnson Regional Sales Manager—Industrial Sales (713)-416-9500 Chris.johnsonPenergysystems.com Acceptance of Quote Prior to ordering equipment or services, please sign and return as a confirmation of the above terms and conditions. Customer Signature 4 of 4