HomeMy WebLinkAbout(02) (A2) MAYOR THURMAN BARTIE ($3,668.35) City of Port Arthur
Council -Travel Expense and Reimbursement Report
Page_1_of_1_Pages
Name: Thurman Bartle Date of Report: 3/17/2025
Department/Division: Council Date(s)of Trip:11/14 144$624 q-q - 3 -J 3 - 5'
Destination and Purpose of Trip: National League of Cities-Tampa, FL
Expense Type Date Date Date Date Date Date Date Totals
3/9/2025 3/10/2025 3/11/2025 3/12/2025 3/13/2025
Registration $ 780.00 /
Lodging $ 1,444.75 •✓j
Airport Parking $ 64.72 ✓
Shuttle $ 96.60
Air Fare $ 788.97 ✓�
Per diem $ 69.00 $ 66.00 $ 66.00 $ 69 00 $ 69.00 $ 339.00 " /
Mileage $ 110.40 .0
Yellow Cab $ 12.55 $ 31 36 $ 43.91 v
Total Trip Cost $ 3,668.35
Receipts are required for all expenses except per diem.
Only actual expenses may be reported. Rounding and estimating are not allowed.
Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 780.00
Odometer Beg: Prepaid Lodging $ 1,444.75
1 Odometer End, Shuttle 96.60
Total Miles Air fare $ 788.97
x Rate 0.48 Subtract: Advanced Amount $ 449.40
Mileage Reimbursement: $0.48 Equals: Amount Due Councilmember
I hereby certify that the above expenditures if positive $ 108.63
represent cash spent for ligitimate city business Amount Due City S�
only, pursuant to ordinance 08-1 .a do not if negative ��include items of a per ure� L �� 3\\.
Signature. & i
Approved by Council
Notes and Explanation:
C:1Users\mayorsec\Documents\Thurman Bartie\ERNLC DC25
CITY OF PORT ARTHUR
TRAVEL REQUEST
Name of Employee Thurman Bartie Department/Divison Mayor/City Council Date: 2/27/2025
This is a request approval to travel to: Washington, DC
For the purpose of: NLC Congressional Cities Conference
Sponsoring agency, if applicable: p j
Departure Date: 03/07/25- !°�[� Return Date: 4-3 1-7f2-5 43 ji 3 1,2
Total working hours away from duty station:
Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other:
Will be staying at this location: Washington Plaza Hole! Tele. No: 202-842-1300
Estimated Cost: 1) Transportation $ 788.97
2) Lodging $1,444.75
3) Meals $ 339.00
4) Registration Fee $ 780.00
5) Mileage to airport $ 110.40
Shuttle $ 96.60
Total estimated cost of Trip: $3,559.72
Are budgeted funds available for this trip? X Yes _ No
If no indicate source of funds:
I
Are advance funds requested: Yes X No If yes, state amount: $449.40
Date Check Needed: 03/06/24 Applicable Account Number: oo1-ot-oo1-5440-00-;0-00
I certify that this trip is of an essential nature and is required for the proper functioning of this department/office.
Signed: i`rlt} R�� '� Dale (j. „ Signed: Date:
(fit.appro 1�. Lr�i ' .o : air
(Employee) (Department Head)
ACTION BY CITY MANAGER: APPROVED: NOT APPROVED:
Comment:Amount dispersed-$ 339 for meals and $110.40 for mileage.
Signed: Date:
(City Manager)
NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account
is to be promptly submitted after the trip has been completed.
Routing: Original to City Manager for approval.
Duplicate will remain in Department files.
If advance is requested, original will be forwarded to Accounting by Manager's office, if approved.
Christe Whitley
From: Southwest Airlines <southwestairlines@ifly.southwest.com>
Sent: Friday, February 28, 2025 9:47 AM
To: Christe Whitley
Subject: [NON-CoPA] You're going to Wash. D.C. (Reagan) on 03/09 (245311)!
View in web browser I View our mobile site
Southwest* Manage Flight Flight Status My Account
{ ! Travel notice
AL ID Requirement: Do you have a REAL ID? Beginning May 7, 2025, you wilt need a state issued REAL
'_► compliant license or identification card, or another acceptable form of ID(such as a U.S. Passports, to
y within the United States. Visit www.tsa.20v for a list of acceptable forms of ID and additional
formation regarding REAL ID requirement.
14411( Hi Thurman Bill,
We're looking forward to flying together! It can't come soon enough.
Below you'll find your itinerary, important travel information, and trip
receipt. See you onboard soon!
MARCH 9 - MARCH 13
HOU DCA
Confirmation tt 245311
PASSENGER Thurman Bill Bartie
RAPID REWARDS = 20119969715
TICKET= 5262316452872
4,234
Your itinerary
Flight 1: Sunday, 03/09/2025 Est. Travel Time: 2h 50m Wanna Get Away
1
DEPARTS ARRIVES
FLIGHT# 4119 HOU 07:55PM DCA 11 :45PM
Flight 2: Thursday, 03/13/2025 Est. Travel Time: 3h 40m Wanna Get Away®
DEPARTS ARRIVES
FLIGHT# 3027 DCA 01 :OOPM HOU 03:40PM
Payment information
Total cost Payment
Air - 245311
Payment Amount $788.97
Total $ 788.97
All your perks, all in one place. (Plus a few reminders.)
xiWanna Get Away®fare: Your two bags fly free®, no change or cancel fees, 6X
Rapid Rewards®points, and free same-day standby (taxes and fees may apply but
refunds wilt be provided). Learn more.
0 Make sure you know when to arrive at your airport. Times vary by city. •
G If your plans change, cancel your reservation at least 10 minutes before the original
scheduled departure time of your flight to receive a flight credit. If you don't cancel
your reservation in time, your funds will be forfeited.
Prepare for takeoff
2
Use our app to make changes to your
trip, get a boarding pass, Ft more. ( N
\ N.
SDownload app now + Download app now ,_
Don't miss out on automatic check-in
•� When available, EarlyBird Check-In®reserves your boarding position at 36
.. hours before your flight, earlier than regular check-in.
Get it now >
Earn up to 2,400 Rapid Budget
Rewards® points.
Pius save up to 30% off base rates with Budget` .
Book car >
MB*
Earn up to 10,000 Rapid Have questions about your
Rewards® points per night upcoming trip?
04. - house a hate: in Washington D.0 Get all the answers before you leave for
the airport.
Book hotel > Prepare now >
Book hotel > ! i Book car > . View all offers
Cfj ®
3
I
Christe Whitley
From: frontdesk@washingtonplazahotel.com
Sent: Friday, February 28,2025 9:49 AM
To: Christe Whitley
Subject: [NON-CoPA]Washington Plaza Confirmation Letter for Thurman Bartle
WASHINGTON PLAZA HOTEL
10 Thomas Circle NW,
Washington,DC 20005
(202) 842-1300
FrontDesk@WashingtonPlazaHotel.com
February 28,2025
Dear Thurman Bartie,
Thank you for choosing the Washington Plaza Hotel for your stay in Washington,DC.Your reservation is confirmed!
Confirmation#:1258ZM
Name on Reservation:Thurman Bartle
Arrival Date:Sunday,March 9, 2025
Departure Date:Thursday, March 13, 2025
Booked Room Type: Q
Average Room Rate: US $311.50
SUBTOTAL: ROOM COST US $1246.00
SUBTOTAL:EXTRAS US $0.00
SUBTOTAL:TAXES US $198.75
ESTIMATED TOTAL US $1444.75
Rate/package specific details if applicable:
Please read the following additional information regarding hotel policy:
Check-in time is 3 PM, and check-out time is 12 PM.A valid government-issued photo ID matching the reservation
name"Thurman Bartie"must be presented at check-in.
If there is any need to cancel,or to change your arrival date to a later date,the latest to do so without penalty is 3 PM
Eastern Time, 24 hours before 03/09/2025. If the guest fails to check-in on the day of arrival, a non-refundable
charge of one night's room and tax will be charged to the credit card an file and the reservation balance will be
canceled.All departures prior to the date verified at the time of check-in will be subject to an early departure charge
of one night's room and tax.
Reservations must be guaranteed with a credit or debit card.
On the day of arrival,the hotel will collect an incidental hold of$60 for the first night and$50 for each consecutive
night,to be returned upon check-out.Incidentals must be guaranteed to a credit or debit card, cash incidentals are
not accepted.
1
Children under 17 years of age sharing a room with parents may stay free when using existing bedding.The guest
must be at least 21 years of age to check-in.
For more information,please go to our web site at:
http://www.washingtonplazahotel.com
Sincerely,
Tommy Kyaw
2727/25,3:43 PTuv1 — FY 2025 per diem rates for ZIP Code 20005
GSA UPS.General Services Administration
FY 2025 per diem rates for ZIP Code 20005
Meals and incidental expenses (M&IE) rates and breakdown
First
M&IE Incidental and
Primary destination County total Breakfast Lunch Dinner lastday
expenses
of
travel
Washington
DC(also the
cities of
Alexandria,
Falls Church
and Fairfax,
and the
counties of
District of Columbia Arlington $92 $23 $26 $38 S5 $69.00
and Fairfax,
in Virginia;
and the
counties of
Montgomery
and Prince
George's in
Maryland)
- a19(t, b
co
I
- bb') tp
'-e) I -
about:blank 1/1
Christe Whitley
From: NLC Congressional City Conference <email_confirm@exl.eventshq.com>
Sent: Friday, February 28, 2025 11:32 AM
To: Thurman Bartie
Cc: Christe Whitley
Subject: [NON-CoPA] NLC CCC Registration Confirmation (NLC2S1:4689}
J
*** Please do not reply to this e-mail. It was sent from an automated system. ***
Thank you for registering for the 2025 Congressional City Conference. We are excited to see
you in March! Remember that https://ccc.nlc.orq is your online resource for conference schedule,
speakers, and special events.
This is your official confirmation for conference payment as well as your hotel reservation.
Please print this receipt and retain it for your records. Changes and additions may be made by
clicking the link below
Click here to access your registration.
Profile
Confirmation ID: 4689
Thurman Bill Bartie
City of Port Arthur
City of Port Arthur
PO BOX 1089
Port Arthur, TX 77641-1089
LJ
Scan this QR code at any self-service registration counter
to print your badge. Valid photo ID will be required.
4689
Registration Details
Thurman Bill Bartle
Registration Type: NLC Member. Early Bird (Nov 15th - Feb 19th)
Description Item Total
Hill Day (Qty. 1)
$0.00
MAR 12 2025 9:00AM
1
Registration (Qty: 1) $780.00
Total Registration Fees: $780.00
Total Registration Paid: ($780.00)
Current Balance: $0.00
Payment History
Payment#1
02/18/2025 —$780.00 [ Payment]
Christe Ned/MasterCard/************4185
Payment Allocation
02/18/2025—Applied: Thurman Bartie's Registration $780.00
Total Amount Applied: $780.00
Payment#2
02/26/2025 —$400.00 [Payment]
Christe Ned/ MasterCard/************4185
Payment Allocation
02/26/2025—Applied: Thurman Bartie's Registration $400.00
02/28/2025— Returned: Thurman Bartie's Registration ($400.00)
Total Amount Applied: $0.00
Payment Totals
Total Payments: $1,180.00
Total Refunds: ($400.00)
Total Net Paid: $780.00
Financial Summary
Total Housing Fees: $0.00
Total Amount Applied to Housing: $0.00
Housing Balance: $0.00
Total of Alf Fees: $780.00
Total Amount Applied to Ali Fees: ($780.00)
Total Balance Due: $0.00
2
Housing Details
No Hotel Arrangements: Our records indicate that your requested hotel(s)were unavailable.
Please contact our office for current availability.
Cancellation Policy
All requests must be sent in writing to NLCmaritz.com by February 14'', 2025, and are subject
to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular
functions. No registrations nor cancellations will be accepted by telephone. No cancellations will
be accepted after February 14m, 2025. Substitutions are permitted and can be made at any time.
Group Registration Policy
Groups of five or more will receive a complimentary sixth registration, provided the registrations
are paid in full. To receive the group incentive. all individuals must register at the same time.
After Group Registration is completed, each team member will receive a confirmation.
Group Cancellation Policy
No refunds will be given to those who previously registered as individuals. Group registrations do
not apply to these registration categories: spouse. student. youth chaperone or youth delegates.
Substitutions are welcome. All changes and cancellation requests must be made in writing
to NLCmaritz.com
Questions?
For registration or housing information corrections, please contact:
NLC Registration and Housing Center Information do Maritz
Phone: (864) 208-2901
Email: NLCCa2maritz.com
Maritz Privacy Policy ! Maritz Terms of Use
3
444 4t11 St
2c? Airport Blvd c31 0 '- 110;
1 hF 25 min IRS reimbursement: $61.65
92.0 (rii
ot Head toward 4th St. Go for 39 ft.
Then 0.01 mi •
r> Turn right onto 4th St. Go for 240 ft.
Then 0.05 mi
r) Turn right onto Fort Worth Ave. Go for 364 ft.
Then 0.07 mi
4-1 Turn left onto Proctor St. Go for 0.1 mi.
Then 0.1 mi
Turn right onto San Antonio Ave. Go for 0.2 mi.
Then 0.2 mi
Turn left onto 7th St. Go for 400 ft.
Then 0.08 mi
Turn right onto Houston Ave. Go for 0.7 mi.
Then 0.7 mi
41 Turn left onto W 16th St (TX-87). Go for 1.1 mi.
Then 1.1 mi
1 " Turn right onto TX-82. Go for 2.2 mi.
Then 2.2 mi
I Continue on Henry 0 Mills Hwy (TX-73 W). Go for 24.8 mi.
Then 24.8 mi
TTake ramp onto I-10 W Go for 52.9 mi.
Then 52.9 mi
exrr
Take exit 775A onto 1-610 S. Go for 6.4 mi,
Then 6.4 mi
Take exit 32B toward Alvin/TX-35 S/I-45 N/Downtown. Go for 0.2 mi.
Then 0.2 mi
5° Keep left onto S Loop Fwy E toward 1-45 EXPRESS LANE/Alvin/TX-35 S. Go for 0.2 mi.
Then 0.2 mi
r
1 Continue on S Loop Fwy E toward TX-35 S. Co for 0.1 mi.
Then 0.1 mi
rikiPTurn left and take ramp onto Reveille St (TX-35 S). Go for 2.8 mi.
Then 2.8 mi
4, Turn left onto Airport Blvd toward Rental Car/Alamo/National Avis/Budget/Dollar/Thrifty Enterprise
Hertz. Go for 374 ft.
Then 0.07 mi
Q Airport Blvd
Houston, Texas 77061
Reservation ID: 72585
>huttleFare.coin
Note: If you need to amend or cancel this reservation please email us at customerser lice@shuttiefere.com or call 912-4831
1358.
10 Thomas Circle NW,Washington,DC 20005,
Washington Reagan Airport
United States of America
Confirmation Number 66478
Booking Status Confirmed
Lyft
I
A Customer Support Submit a request
Service Type Private Lyft(3 seats)
Travel Date March 09,2025(Sun)
Landing Flight Time 23:45(11:45 PM)
Landing Flight Number WN 4119
Pickup Date March 10,2025(Mon)
Pickup Time 00:15(12:15 AM)
Luggage undefined checked bags
Extra Items undefined checked bags
Price
$45.3
Meeting Instructions
Please keep your'fisted phone line open.If there are immediate concerns,please email customerservice@shuttlefare.com
You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up I`me.please respond to it.
10 Thomas Circle NW,Washington,DC 20005, Washington Reagan Airport
United States of America
Confirmation Number 66479
Booking Status Confirmed
To offer you a better browsing experience,we use cookies.By using this site,you agree to our rriya4Y_policy. X
1/4
Lyft
IgA Customer Support aglainit a request
Service Type Private Lyft(3 seats)
Travel Date March 13,2025(Thu)
Return Flight Time 13:00(01:00 PM)
Return Flight Number \MN 3027
Pickup Date March 13,2025(Thu)
Pickup Time 10:30(10:30 AM)
Luggage undefined checked bags
Extra Items undefined checked bags
Price $45.8
Meeting Instructions
Please keep your listed phone line open.If there are immediate concerns,please email customerservice@shuttlefare.com
Departure Meeting Instructions
You will receive a text from dispatch for your driver's details 10 minutes prior to your scheduled pick-up time.Emergency number:
+18608215320
Arrival Meeting Instructions
Please call+18608215320 upon arrival.
Booking Summary
Lead Passenger Details
Name Thurman Bettie
Mobile Number +1 409 736 6469
Email Address christe.whitley@portarthurtx.gov
91.6 x 1 Passenger $91.60
Taxes&Pees 0 $5.00
Total $96.60
Need help?Call us at 912-483-1358 or Email customerservice@shutttefare.cam.This call is free 24 hours a day,7 days a week.
Refund&Cancellation Policy
Service fees are non-refundable.
Pick-Up Time
will confirm the best pick-up dme for you based on your flight details.
To offer you a better browsing experience,we use cookies.By using this site,you agree to our privaay_policy, X
2/4
•
The Parking Spot Merchant Cart:Mooiiity Li.0
email ,2curb cum
8707 Airport Blvd
7139100200 YELLOW LAB CO.
202 544 1212
HOU1ENT21 3/9/2025 6:27 PM
H0U1CS101 3/13/2025 3:54 PM RE[�I SALE
Sequence if 3001052503131588 MERCHANT B44027733391
Cashier Number 102393142 TERMINAL ID 07986186
Transaction NumberTRIP NUMBER 723_T99
42hr8 DRIVER ID 00065457
Approved Sale 642057 MEDALLION E35�
RES NUMBER.. 7017208A
Covered self-park 4d PA55:1NGER. L Rate 1 DISTANCE 2 47
30: 5 =TART 13 13 END 12 27
Covered self-park 4d $55.00 FARE AMOUNT
Airport Use Recovery Fee $4.79 exTRA amc.um
Sales Tax $4.93 TOTAL ; $ 15.36
Covered self-park Total $64.72
A,D :k0000CC,;r,:_4101
Amount Due APPLICATION NAME -,asi a er._ ,d
$64.72 ATC OMB
Charged to MasterCard 6979 $64.72 TransRai 122956589
R ac1INV# 122958589
MASTER ""6979
APPROVAL CODE 6722356
.oNTACTLE55 CHIT
Have a great day! AUTHOR.iZATION MODE ISSUER
Reserve for our best rates! ***DRIVER COPY,***
Visit www.theparkingspot.com today.
NO SIGNATURE REQUIRED
Business traveler?
Connect your Spot Club account to automatically send receipts to Concur, I)FtIN ES{-'TP���'rD„7�INTS1
uraPH 955 _ia- -196P
Certify or Expensi fy cifh,_ic
www.theparkingspot.com/expense
Retain this copy for statement validation
Customer Copy
t , • - T 11
T 1 1,i T 1
YELLOW CAS CO.
202 544 /212
MERCHANT 344027733881
. .•• TERMINAL ID 451335 195
TRIP NUMBER 723149,1
Lc, • DRIVER 1D 00056478
MEDALLION 1169
RES NUMBER 7,:1159533
44
- RASSANGER 1R ate 1 DISTANCE 0 50
- :
0311.'2025 START 22.32 END 22 37
I. FARE AMOUNT 6 45
lmp.3 11 EATRA AMOLIfi 7 S 3 0 0
1,, •1,3
1
TOTAL : $ 9.45
CASH
DFHV COMPLAINTS
LINES TTY 711
PH 855 -18-1.4966
clfh dc go,
1_1:4 TAXICAB RECEIPT
ii CY\
Time:
L1I1± III Date: Li
ig - 2
(;),
Origin of trip: ,/(11/1/crIttrit/
Destination:
i$Fare: t
I
I
washington
P 1 a z a
#10 Thomas Circle,N.W.
Washington,D.C.20005
(202)842-1300•(800)424-1140•Fax(202)371-9602
Bartie, Thurman
Po Box 1089
Port Arthur, TX 77641
Arrival Date: • No.In Party:
Departure Date: 03/09/25 Folio Number: 1
03/13/25 12S8ZM Room Number: 303
t?7 Date Transaction Description Charges Payment ,
' 03/08/25 MC 1 XXXX4185 CT 1444 . 75
03/09/25 ;ROOM 1 Room Charge - 149 . 0.0
03/09/25 -•RMTX 1 Room Tax 15 . 9596 - - 23 . 77
03/10/25ROOM 1 .'Room. Charge. -- 329. 00
03/10/25 .RNITX 1 Room Tax 15 .95 0 -,- 52 . 48
03/11/25 -ROOM 1 Room Charge -- 369 . 00
03/11/25 -RMTX 1 Room Tax 15 .95% -- 58 . 86
03/12/25 ' LOUNGE 1 Lounge, #,-2652 - IF 20 .70
03/12/25 ROOM 1 Room Charge - - 399 .00
03/12/25 RMTX 1 ,Room Tax 15 . 95% -- 63 . 64
03/13/25 VISA 1 XXXX5893 SC 2C . 70
Subtotals $ 1465 .45 1465 .45
PAID IN FULL -- - THANK YOU!
. _
.
-
.
.
•
ra _ ._ _. _ ,_,,,,,
ir_,,
„_....
I agree that my liability for this bill is not waived and agree to be held personally liable in the event that the indicated person or company or association fails to pay for any
part of the lull amount of these charges.I also agree that all charges contained in this account and any disputes or requests for copies must be made within five days of
my departure.
Guest Signature