HomeMy WebLinkAboutPR 24230: PAEDC, ICM TO FURNISH AND INSTALL THE ELECTRONIC EXPANSION VALVE, CONTROL BOARD AND THE TXV WIRING HARNESS FOR THE DAIKIN AC ROOFTOP UNIT PAC-4 poF*iRTHUR
INTEROFFICE MEMORANDUM
Date: March 13, 2025
To: Honorable Mayor and City Council
Through: Ron Burton, CPM I City Manager
From: Terry Stokes, PAEDC Chief Executive Officer
RE: PR 24230 I To ratify the Port Arthur Economic Development Corporation
(PAEDC) engaging Industrial and Commercial Maintenance (ICM)to furnish and
install the electronic expansion valve, control board and the TXV wiring harness
for the Daikin AC Rooftop Unit PAC-4 located at 549 4th Street.
The intent of this Agenda Item is to seek the City of Port Arthur's City Council's ratification of the
PAEDC engaging Industrial and Commercial Maintenance(ICM)to furnish and install the electronic
expansion valve, control board and the TXV wiring harness for the Daikin AC Rooftop Unit PAC-4
located at 549 4th Street.
Background:
ICM, an awarded vendor for Buyboard Contract #638-21; the PAEDC is contracted with them to
oversee the Preventative Maintenance of the HVAC system at 549 4th Street. On January 23, 2025,
the system that services the first-floor leased kitchen area of the premises triggered a system alarm
that caused the system to cease operation; and ICM was called out to investigate/repair. Upon
examination, it was discovered the electronic expansion valve, control board and the TXV wiring
harness were no longer working properly and in need of replacement.
Budgetary Impact:
The budgetary impact of this item is $8,412.69 funds available in PAEDC Account No. 120-80-625-
5318-00-00-000 (Equipment Maintenance).
Recommendation:
It is recommended that the City of Port Arthur's City Council ratifies the PAEDC engaging Industrial
and Commercial Maintenance (ICM) to furnish and install the electronic expansion valve, control
board and the TXV wiring harness for the Daikin AC Rooftop Unit PAC-4 located at 549 4th Street.
P.R.No. 24230
3/13/2025 JMC
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR RATIFYING THE CITY OF PORT
ARTHUR ECONOMIC DEVELOPMENT
CORPORATION'S ENGAGEMENT OF INDUSTRIAL AND
COMMERCIAL MAINTENANCE (ICM) OF BEAUMONT,
TEXAS TO FURNISH AND INSTALL NEW ELECTRONIC
EXPANSION VALVE, NEW CONTROL BOARD, AND TXV
WIRING HARNESS FOR THE DAIKIN ROOFTOP AC
UNIT PAC-4 LOCATED AT 549 4TH STREET, AT A COST
NOT TO EXCEED $8,412.69, FUNDS AVAILABLE 120-80-
625-5318-00-00-000 (EQUIPMENT MAINTENANCE)
WHEREAS, the Port Arthur Economic Development Corporation ("PAEDC") owns the
property located at 549 4th Street and is obligated to maintain this property; and
WHEREAS, Industrial and Commercial Maintenance (ICM) is the vendor the PAEDC is
contracted with to oversee the Preventative Maintenance for the HVAC system at 549 4th Street;
and
WHEREAS, on January 23, 2025, the system that services the first-floor leased kitchen
area of the premises triggered a system alarm that caused the system to cease operation; and ICM
was called out to investigate/repair. Upon examination, it was discovered the electronic
expansion valve, control board and the TXV wiring harness were no longer working properly
and in need of replacement; and
WHEREAS, PAEDC deemed the need for emergency repairs for the public health,
safety and welfare associated with occupancy of the building; and
WHEREAS, ICM, an awarded vendor for Buyboard Contract #638-21, provided a
proposal for the necessary repair, Exhibit"A" in the amount of$8,412.69; and
Pr
WHEREAS, ICM received the approved proposal and has completed the necessary
repairs; and
WHEREAS,the PAEDC Board of Directors at their March 12, 2025 Board Meeting, has
ratified the emergency engagement of Industrial and Commercial Maintenance in the same form
as the Proposal attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby ratifies the Port Arthur Economic Development
Corporation engagement of ICM to furnish and install the electronic expansion valve, control
board and the TXV wiring harness for the Daikin AC Rooftop Unit PAC-4 located at 549 4th
Street at a cost of$8,412.69.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2025,
at a Meeting of the City Council of the City of Port Arthur,Texas,by the following vote:
AYES:
Mayor
Councilmembers
NOES:
Page 2
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Terry Stokes,PAEDC CEO
APPROVED AS TO FORM:
Charles E. Zech,PAEDC Attorney
APPROVED AS TO FORM:
Roxann Pais Cotroneo City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda Boswell,Finance Director
Pagc 3
EXHIBIT "A"
Page 4
PF
?CM PRO
Industrial and Commercial
••••00000001011111111111111110111111111)
Mechanical
TACLA23943C
4445 Westpark Avenue
Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
February 6,2025
PORT ARTHUR EDC
549 4TH STREET(PRESS BLDG)
PORT ARTHUR TX
ATTN: Mrs.Villarreal,MRS.JOANIE COLLAZO, MR KHAN,
Subject: ICM PROPOSAL TO FURNISH AND INSTALL NEW ELECTRONIC EXPANSION VALVE,NEW CONTROL
BOARD,AND TXV WIRING HARNESS,for i
Dear Mrs.Villarreal,Mrs.Collazo, Mr. Khan,
Industrial Commercial Mechanical is pleased to offer the following materials and labor AS LISTED BELOW
Item QTY Description
1 1 Furnish/Install a Daikin; PT NO;910143906 EXV 13 TR 7/8"X 7/8"ODF TXV VALVE
2 1 Furnish/Install Daikin; 193407301 CONTROL BOARD;MTIII LRG MT3006
3 1 Furnish/install Daikin 910170865 WIRE HARNESS EXV M12 CON
4 2 Men ICM Technicians Labor;needed to install new TXV Valve,Control Board,and Install New
Thermostatic Expansion Valve Cable to new TXV Valve.
5 1 Proposal includes Shipping charges,for delivery of repair Parts.
7,",1P7F.TC RFRFORM THE PROPOSED WORK.
LABOR $3040.00
PARTS $5372.69
TOTAL $8,412.69 SALES TAX NOT INCLUDED
This Proposal is Valid for 30 days from the date proposal is furnish.
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#638-21
We would appreciate the opportunity to provide these services. Please let me know if you would like to
proceed with the proposed service repair,and what purchase order number we will utilize,for our billing
for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Jerry E. Johnson
ICM Sales Representative
409-658-8797