HomeMy WebLinkAboutPR 24213: APPROVAL OF A DEDUCTIVE CHANGE ORDER FOR THE GENERATOR AT THE OPERATIONS CENTER City of
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INTEROFFICE MEMORANDUM
Date: March 27, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager '�
From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Works
RE: P.R. 24213 — Approval of a Deductive Change Order for the Generator at the
Operations Center
Introduction:
This agenda item requests the Council's approval of change order number one to remove the
relocation and installation of a City Hall generator with platform and security fencing to the
Operations Center.
Background:
Resolution 24-489 awarded the contract to renovate the Operations Center's interior to Daniels
Construction of Beaumont, Texas. The contract also included the alternative bid to move and
install a generator from City Hall to the Operations Center.
During the construction, staff received a quote for the purchase and installation of a new
generator with platform and security fencing significantly less than the bid to move and install
the generator at City Hall.
Staff, therefore, requests the approval of this deductive change order of$251,871.00 to remove
bid alternate number one, Move Generator & Install at Operations Center, from the contract.
Staff will present a separate resolution (PR 24242) for purchasing another generator, which
recognizes a cost savings of$135,476.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 46 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
The original contract amount was $1,434,548.00. Following the deductive change order for
$251,871.00, the new contract amount will be $1,182,677.00.
Recommendation:
Staff recommends the approval of PR 24213 approving change order number one to remove
the relocation and installation of a City Hall generator with platform and security fencing to
the Operations Center.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 24213
03/27/2025 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND DANIELS
BUILDING & CONSTRUCTION, INC. OF BEAUMONT, TEXAS,
FOR THE REMOVAL OF THE GENERATOR INSTALLATION IN
THE OPERATIONS CENTER RENOVATION PROJECT
DECREASING THE TOTAL CONTRACT AMOUNT BY $251,871.00
TO A NEW CONTRACT AMOUNT OF $1,182,677.00; ACCOUNT
NUMBER 307-21-049-8512-00-10-000, PROJECT NUMBER BU0001-
CON.
WHEREAS,per Resolution Number 24-489,the City Council awarded a contract for the
renovations of the Operations Center, including the relocation of an existing 200kW diesel
generator at City Hall to the Operations Center, to Daniels Building & Construction, Inc. of
Beaumont, Texas, in the amount of$1,434,548.00;
WHEREAS, staff received a quote to install a 150kW generator with a platform and
security fencing for a cost savings of$135,476.00 from the accepted bid amount; and,
WHEREAS, Daniels Building & Construction, Inc. has submitted deductive Change
Order Number One(1)to remove the relocation of a City Hall generator to the Operations Center
attached hereto as Exhibit A to the Operations Center Renovation project in the amount of
$251,871.00 to a new total of$1,182,677.00; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to
approve deductive Change Order Number One (1) to the contract with Daniels Building &
PR 24213
03/27/2025 FCR
Page 2 of 3
Construction, Inc. of Beaumont, Texas, in the amount of $251.871.00 to a new total of
$1,182,677.00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED, AND APPROVED this the day of , A.D.
2025, at a meeting of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
PR 24213
03/27/2025 FCR
Page 3 of 3
APPROVED FOR ADMI ISTRATION:
Ronald Burton, CP
City Manager
.04 /
Flo e ' :•erts, I ' Eng, MBA, CPM
Director o ' .lic Wo
APPROVED AS TO AVAILABILITY OF FUNDS:
0046
Lynda Boswell, ICMA-CM,MA
Director of Finance
Clifton E. Williams,Jr., CPPB
Purchasing Manager
P.R.No. 24213
DANIELS
D BUILDING & CONSTRUCTION, INC.
P.O. BOX 20878 - BEAUMONT, TEXAS 77720-0878 - PHONE (409)838-3006 - FAX(409)838-9006
Attn: Cade Spell Date: 3/19/2025
Long Architecture Project: Port Arthur Operations
755 S. 11th St. STE 255 Proposal Request: No. 8
Beaumont, Tx 77701
Re: To delete the entire Alt. #1 cost
Deduct for Demolition of generator pad and roof, Build new generator platform,
move and install existing generator .... Deductive total: $ (251,871.00)
Subtotal $ (251,871.00)
Total this Proposal Request: No. 8 $ (251,871.00)
Additional Days:
Please indicate your acceptance by signing below.
Sincerely,
Tony Goss xc: Clayton Ard Jr.
Daniels Building & Construction, Inc. xc: Charissa Lewis
Accepted by Long Architecture Accepted by City Of Port Arthur
Date Date
03/19/2025 / /