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HomeMy WebLinkAbout(06) (A6) COUNCILMEMBER HAROLD DOUCET ($1,194.66) (Wo) City of Port Arthur Council -Travel Expense and Reimbursement Report Page 1_of_1_Pages Name: Harold Doucet Date of Report: 3/24/2025 Department/Division: Council Date(s)of Trip: 03/3-3/5/25 Destination and Purpose of Trip: Golden Triangle Days in Austin Expense Type Date Date Date Date Date Totals 3/3/2025 3/4/2025 3/5/2025 Registration $ 175.00 Lodging $ 594.18 Air Fare $ - Mileage $ 300.48 `/ Rental Car Per Diem $ 60.00 $ 5.00 $ 60.00 $ 125.00 ,/ Total Trip Cost $ 1,194.66 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 175.00 Odometer Beg: Prepaid Lodging $ 594.18 Odometer End: Total Miles - Prepaid Credit Card x Rate Subtract: Advanced Amount $ 425.48 Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 0 , and do not if negative include items f a p al ur.. �4 Signat�f G�E� Approved by Council 3\1NP Notes and Explanation: C:\Users\mayorsec\Documents\Harold Doucet\ERGTDA25 • CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Harold Doucet DepartmentfDivison Mayor/City Council Date: 1/14/2025 This is a request approval to travel to: Austin, TX For the purpose of: Golden Triangle Days Sponsoring agency,if applicable: Departure Date: 03/03/23 Return Date: 03/05/25 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other: Will be staying at this location: Down Right Austin Tele. No: 512-478-1111 Estimated Cost: 1) Transportation $ 300.48 , 2) Lodging $ 498.00 ,f i 3) Meals $ 158 00 • 4) Registration Fee $175.00 f I t 5) Other(specify) 1 �` FEB 1 2r25 Total estimated cost of Trip: $1,131.48 ACCOUNTIN Are budgeted funds available for this trip? X Yes No if no indicate source of funds: __. i i IS LA Are advance funds requested: Yes X No If yes, state amount ''`b Date Check Needed: 02/25/25 Applicable Account Number: OO1-01-001,5440-00-t0-oo I certify that this trip is of ri sse tial ture and is required for the proper functioning of this department/office. Signed: .- 6z„G Date: //f7/,,'6 igned: Date: (Employee) (Department Head ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment: Signed: Date: Cit Mana er _ NOTE: This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. if advance is requested,original will be forwarded to Accounting by Manager's office, if approved. .. . 1/15/25, 10:30 AM GTDA-2025-Sponsorship-Form-and-Delegate-FormYage_3.1pg(791x 1024) If: Event Registration .•:;.,.,...„. ;-,,,, ,;.;,- ' GTDA 2025 • Phone(409t 063-i)07 Eina,l.1 .1,'. ',.•'tli'llii0,•`!•3'.C, •,'' .7,t7•:''7 Cancellations must De made by February 2025. --.:- ohlusT.9,4•41iNiKe fliV•rA111111.1111iFWpai.ffillitiO•Van 111911U•11i;flatil 1 GOLDEN TRIIINGLE DAYS . . Delegate Information ,one I r,orrn per registtatiom Please list your contact information as you would like to have printed on name badges. First Name -Ict 1-0 id Last Name 4- DMA' Company 1,3 01) fixt Aerlu ritlepno61 (14.0.110/A Address.City Stare.Zip -14 IA 4 .---g Dia A44ho .0i 1Y -nt 40 .1 E-mail aNt'iSki_tt.)NRey.I- V4AYAhVr-ly., col Phone 1409- (04.5 -'t i5 sets Registration Fee $175 per person .R P.a iS1 r at,On tee mcludes ei,eve,ts"tuescisy 411 events reginre 115VP t due t:gt,aranteei 7qouirer:at event venues P1.1•41C tnitcate,vfoct,,,,,,eits;Hat;wut de attenctni MONDAY Pi461-11 WELCOME RECEPTION STARTS AT 6 P.M, Delegate event Tivlortday f,fight Welcome Reception ;/,/' Tuesday Breakfat /7 • Turreetay Lunch .ruescfay Night Reception ;or Additional Informatron,net•/!Se our Face Bow*Page 31 httpSI/V/VON tOtet10014 :orr .:,:denT,.angieDay.'5Austm, 'Oue tc privacy concerns,please raft The Greater Port Arthur Chamber at MOW 961,1107 to prowde credit card intormattut Checks tan be is-laded to Tile Greater 9ort Arthur thsinher di Commerce at 501 P roil el'ACC! '.;uite 3X/ Pi Arthur.n 71..2.4 i•5539 Pleaca email reintration Term to tne Greater Port Arthur Chamber of Commerce 4,-. :!,..,!..ii::::,It:,:t. : •,-. htlps://g4C18118tin.com/wp-conlent/uploacis/2024/10/GTDA-2025-Sponsorship-Form-and-Dolegale-Form_Pege_3.ipg 1/1 Downright Austin,a Renaissance Hotel 701 East 11th Street DOWNRIGHT Austin.TX 78701 AUSTIN United States Of America A RENAISSANCE'HO FEL Tel:512-478-1111 Fax:512-478-3700 HAROLD DOUCET Page Number • 1 G03785-GOLDEN TRIANGLE DAYS Guest Number 1355729 Folio ID A Arrive Date 03-MAR-25 Depart Date 05-MAR-25 No.Of Guest 1 Room Number 526 Marriott Bonvoy Number Tax Invoice Tax ID: 46-5365229 Downright Austin MAR-05-2025 03:20 9999 pate Xgfe4'ce Descrlptio ; Charges(USD) Credits(USD), 03-MAR-25 MC Mastercard-4185 -594.18 "*For Authorization Purpose Only**" xxxxxx4185 Date Time Code Authorized 03-MAR-25 1411 002616 594.'18 03-MAR-25 RT526 Room Chrg-Grp-Association 249.00 03-MAR-25 RT526 State Tax 14.94 03-MAR-25 RT526 City/Local Tax 27.39 03-MAR-25 RT526 City Tax 0.54 03-MAR-25 RT526 State Tax 0.30 03-MAR-25 RT526 State Cost Recovery Fee 4.92 04-MAR-25 RT526 Room Chrg-Grp-Association 249.00 04-MAR-25 RT526 State Tax 14.94 04-MAR-25 RT526 City/Local Tax 27.39 04-MAR-25 RT526 City Tax 0.54 04-MAR-25 RT526 State Tax 0.30 04-MAR-25 RT526 State Cost Recovery Fee 4.92 **Total 594.18 -594.18 Continued on the next page Downright Austin,a Renaissance Hotel 701 East 11th Street DOWNRIGHT Austin,TX 78701 AUSTIN United States Of America A RENAISSANCE'HOTEL. Tel:512-478-1111 Fax:512-478-3700 HAROLD DOUCET Page Number 2 G03785-GOLDEN TRIANGLE DAYS Guest Number 1355729 Folio ID A Arrive Date 03-MAR-25 14:08 Depart Date 05-MAR-25 No.Of Guest 1 Room Number 526 Marriott Bonvoy Number: ***Balance 0.00 I agreed to pay all room&incidental charges, .. See our"Privacy&Cookie Statement"on Marriott.com Was that the best nights sleep you have ever had?Have a repeat performance at your place by visiting CollectRenaissance.com. St1LDfiItWa ITINERARY Monday,March 3,2025-Business Casual 4-6 p.m. DELEGATE REGISTRATION Down Right Austin Hotel 701 E 11th St,Austin,TX 78701 Retrieval of credentials 6-9 p.m. WELCOME RECEPTION Down Right Austin Hotel 701 E 11th St,Austin,TX 78701 Tuesday,March 4,2023-Business Attire 7:00 a.m. -8:30 a.m. LEGISLATIVE BREAKFAST-Down Right Austin Hotel 701 T 11th St,Austin,TX 78701 TRA V4 TO THE CAPITAL 9:30 a.m. -11:30 a.m.3 BREAKOUT SESSIONS 9:30 a.m.,10:15 a.m.,11:00 a.m. Capital Meeting Room 1100 Congress Ave.,Austin,TX 78701 SESSION TOPICS: ■ Education and Workforce Energy and Environmental Transportation and Infrastructure 11:30- Travel Back to the Hotel NOON.-1:30 p.m. LEGISLATIVE LUNCHEON AT DOWNRIGHT 1:45 p.m.—3:15 p.m. 2 ADDITIONAL BREAKOUT SESSIONS 2:00 P.M.and 2:45 P.M.at the Downright 4ESSIONTOPIC: C Economic Development Healthcare 3:15 p.m. CAPITAL VISITS 6-9 p.m. RECEPTION AND DINNER Austin Saengerrunde Ha11 Address: 1607 San Jacinto Blvd,Austin,TX 78701 'Wednesday, March 5,2023-Business Attire VISITS ON YOUR OWN TO CAPITOL Christe Whitley From: Downright Austin, a Renaissance Hotel Team <info©cvent.com> Sent: Thursday, December 19,2024 8:55 AM To: Christe Whitley Subject: [NON-CoPA] The Downright Austin,a Renaissance Hotel Reservation Confirmation ' y AUSTIN i D[NAt$5A9air Harr, a 2 # F Dear Harold Doucet, We are pleased to confirm your reservations at the Downright Austin, a Renaissance Hotel. The staff of the Downright Austin, a Renaissance Hotel is looking forward to your arrival as part of the Golden Triangle Days. Should your travel plans change and you need to make changes to your reservations, please clink here or call 1-888-236-2427, We look forward to welcoming you to the Downright Austin, a Renaissance Hotel. -The Staff of the Downright Austin, a Renaissance Hotel Reservation Details C�anfi oration:ne TAV657CK Date Booked: Dec 19, 2024 Reservation Name: Harold Doucet _ ,,ter :�,,-._..._. -+-e--:-=_s= .. vim, -. =.=,,., .--,_ _=11-.=-, mot ..:,a.,:.-,:,, 1 Marriott Bonvoy Rewards: Arrival Date: rMar 3, 2025 i C epa rture bate: -- Mar 5, 2025 Room Type: IStandard 2 Queen T ____ 1.1 [Number of Rooms: i 1 • Number of Guests: 1 _._____..._.._._.w_ __. __._. _ _.� .__._.�__Y • _______________________________ 1 ! Date Guests Status Rate Mar 3, 2025 1 Confirmed 249.00 Mar 4, 2025 1 Confirmed 249.00 Night by Night Rate; Additional Guo RRate Second Guest 0.00 Third Guest 0,00 iFourth Guest 0,00 f fo Ita Charge: .....__.._ -RII,00 ._-____________._._.�d _ _ ____.__ ___.__ ___Please note the following taxes are not included into rates: 17.00% iTax Disclosure; Room Tax Per Night. il !Cancel Polley; t8 hour cancellation policy to avoid penalty Pee of 1 night room and . imimaimamiimm. I 1 i 1 f I 2 I I