The URL can be used to link to this page

Home My WebLink About(04) (A4) COUNCILMEMBER WILLIE "BAE" LEWIS ($897.57) CALO City of Port Arthur Council -Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report: 3/24/2025 Department/Division: Council Date(s) of Trip: 03/3-3/5/25 Destination and Purpose of Trip: Golden Triangle Days in Austin Expense Type Date Date Date Date Date Totals 3/3/2025 3/4/2025 3/5/2025 Registration $ 175.00 -- Lodging $ 297.09 ,/ Air Fare $ - Mileage $ 300.48 Rental Car $ 60.00 $ 5.00 $ 60.00 $ 125.00 Total Trip Cost $ 897.57 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: - Subtract: Prepaid Registration $ 175.00 Odometer Beg: Prepaid Lodging $ 297.09 Odometer End: Total Miles - Prepaid Credit Card x Rate Subtract: Advanced Amount $ 425.48 Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive represent cash spent for ligitimate city business Amount Due City $ 425 48 only, pursuant to ordinance 08-13, and do t' if negative include items_ a p we-.__ p a8 5\rL Signat�fre:/��E� ��-- Appro y Council Notes and Explanation: C:\Users\mayorsec\Documents\Tiffany Hamilton\ERGTDA25 Event Registration GTDA 2025 Phone(409)963-1)C' Email.1: r.,4:N.^:ta tr:,rteta Cancellations must be made by February 2025 A F fttntlNttt�f•aRtAGF Ct1Y•fdtltYTS•fffRFSifQRR�MHO•Paul RRrH11N•MO OW GOLDEN IRNGLE DR1 Delegate Information(one form per registration) Please list your contact information as you would like to have printed on name badges. 11 �, s First Name \..1 ,,{:� ,�y Last Name... .(,�, t • _ Company .tt '" �I ��.pp `"{• 714441.u�r' Title / ,. Address City State Zip Jig --_ti '-41 :XS►` 11.i ter 71(i 40 E-mail .d + .co Phone S t (..._ $1/5.t g uV Registration Fee SOS per person *;eg.s:rat'cn re:.nc:i..oes a'.?•,ento'oesda'i a:!eterts require RSVP s due to g�ara'1teet regireo at ever'* :er''.es cease indicate unit:tT:vents att_ncrng. MONDAY NIGHT WELCOME RECEPTION STARTS AT 6 P.M. Delegate Event Monday Night Welcome Reception Tuesday Breakfast Tuesday Lunch Tuesday Night Receptiuii Por Andy Iona: r•f. "a:t.r'. ofeasee =ace Boots?age at ittto;.,'www.faceoaok corn, c+der'rrangfeCays:«ast..n Due to privacy concerns,please call The Greeter Port Arthur Chamber at(409)963.1107 to provide credit card information. •:are be ma•!ed ta'!•e Greater Pot Arthu•;!'amber of e_ornmer:e at 501 P,octer 3cr-eat iuite 3CC Part Arth;.r '.s"441.S339 tease:mat;registration form to tee Greater Port-rtrur Chamber of Commerce 1..:-.5:;.:f:1•S;e,.,t± 1;k ft. 1 Downright Austin,a Renaissance Hotel 701 East 11 th Street DOWNRIGHT Austin,TX 78701 AUSTIN United States Of America A RENAISSANCE'HOTEL Tel:512-478-1111 Fax:512-478-3700 WILLIE LEWIS Page Number 1 PO BOX 1089 Guest Number 1370917 Port Arthur,TX,77641 Folio ID A United States Of America Arrive Date • 24-MAR-25 Depart Date • 24-MAR-25 No.Of Guest 1 Room Number Marriott Bonvoy Number: Tax Invoice Tax ID: 46-5365229 Downright Austin MAR-24-2025 16:35 SMCCO701 l late" ;Reference;:: Destrip tlon .,: - ;,.:. charge s(USD) credits(tJSD)' 24-MAR-25 duplicate ADJ Guaranteed No Show -249.00 24-MAR-25 duplicate ADJ State Tax -14.94 24-MAR-25 duplicate ADJ City/Local Tax -27.39 24-MAR-25 duplicate -ADJ City Tax -0.54 24-MAR-25 duplicate -ADJ State Tax -0.30 24-MAR-25 duplicate -ADJ State Cost Recovery Fee -4.92 24-MAR-25 MC Mastercard-4185 297.09 ***For Authorization Purpose Only*" xxxxxx4185 Date Time Code Authorized 24-MAR-25 16:34 -297.09 **Total 297.09 -297.09 ***Balance -0.00 Continued on the next page Downright Austin,a Renaissance Hotel 701 East 11th Street DOWNRIGHT Austin,TX 78701 AUSTIN United States Of America A RENAISSANCE HOTEL Tel:512-478-1111 Fax:512-478-3700 WILLIE LEWIS Page Number 2 PO BOX 1089 Guest Number 1370917 Port Arthur,TX,77641 Folio ID A United States Of America Arrive Date 24-MAR-25 Depart Date 24-MAR-25 No.Of Guest 1 Room Number Marriott Bonvoy Number: See our"Privacy&Cookie Statement"on Marriott.com Was that the best nights sleep you have ever had?Have a repeat performance at your place by visiting CollectRenaissance.com. • CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Willie Lewis Department/D►vison Mayor/City Council Date 1/6/2025 This is a request approval to travel to: Austin,TX For the purpose of. Golden Triangle Days Sponsoring agency. if applicable• Departure Date: 03/03/25 Return Date 03/05/25 Total working hours away from duty station: Mode of Transportation: Private Vehicle: X City Vehicle: Air: Other Will be staying at this location: Down Right Austin Tele No: 512-478-1111 Estimated Cost: 1) Transportation $ 300.48 ✓ 2) Lodging $ 498.00 3) Meals $ -44E4e ✓ 1 4) Registration Fee $175.00 �/ 5) Other(specify) j,, < F EB 1 a 2325 Total estimated cost of Trip $1,131.48 L ACCOUNT N vl) Are budgeted funds available for this trip'? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No If yes. state amount Date Check Needed: 02/25/25 Applicable Account Number 001-41-oct-5440-0o- 0-00 I certify that this trip is of an essedtial nature and is required for the proper functioning of this department/office Signed f -c� Date: ,/,// -Signed: Date (Employee) Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED Comment Signed Date City Manager) NOTE This form is to be executed for any overnight trip on City Business A detailed expense account is to be promptly submitted after the trip has been completed Routing: Original to City Manager for approval. Duplicate will remain in Department files If advance is requested. original will be forwarded to Accounting by Manager's office. if approved 1114/25,1:15?M FY 2025 per them rates for Austin,Texas A If,S, General Services Administration FY 2025 per diem rates for Austin, Texas Meals and incidental expenses (M&IE) rates and breakdown First 1 and Primary destination County M&IE Breakfast Lunch { Dinner Incidental lastday total expenses of travel Austin t Travis $80 j $20 $22 $33 $5 — $60.00 3/3— LOD as 33 - S I s 6or r trU e • aeaut:blank 1 fl` GOLDEN TmRNGLE UR75 ITINERARY Monday, March 3,2025-Business Casual 4-6 p.m. DELEGATE REGISTRATION Down Right Austin Hotel 701 E 11th St,Austin,TX 78701 Retrieval of credentials 6-9 p.m. WELCOME RECEPTION Down Right Austin Hotel 701 E 11th St. Austin,TX 78701 Tuesday,March 4,2023-Business Attire 7:00 a.m. -8:30 a.m. LEGISLATIVE BREAKFAST - Down Right Austin Hotel 7U1 F. 11th St,Austin,TX 78701 TRAVEL TO THE CAPIT_4L 9:30 a.m. -1 1:30 a.m.3 BREAKOUT SESSIONS 9:30 a.m., 10:15 a.m., 11:00 a.m. Capital Meeting Room 1100 Congress Ave.,Austin,TX 78701 SESSION TOPICS: • Education and Workforce • Energy and Environmental • Transportation and Infrastructure 1 1:30 - Travel Sack to the Hotel NOON.-1:30 p.m. LEGISLATIVE LUNCHEON AT DOWNRIGHT 1: 5 p.m. 3:15 p.m. 2 ADDITIONAL BREAKOUT SESSIONS 2:00 P. I. and 2:45 P. I. at the Downright SESSION TOPIC: Economic Development Healthcare 3:15 p.m. CAPITAL VISITS 6-9 p.m. RECEPTION AND DL'NER Austin Saengerrunde Hall Address: 1607 San Jacinto Blvd,Austin, TX 78701 Wednesday, March 5,2023-Business Attire VISITS ON YOUR OWN TO CAPITOL Christe Whitley From: Downright Austin,a Renaissance Hotel Team <info@cvent.com> Sent: Thursday, December 19, 2024 8:52 AM To: Christe Whitley Subject: (NON-CoPAI The Downright Austin, a Renaissance Hotel Reservation Confirmation AUSTIN 41' , '',/ `Gib Tnangte Days Mar 3. 2025 - Mar 4, 2025 *.r Downright Austin, a Renaissance Hotel Dear Willie Lewis, 1 We are pleased to confirm your reservations at the Downright Austin a Renaissance Hotel. The staff of the Downright Austin, a Renaissance Hotel is looking forward to your arrival as part of the Golden Triangle Days. Should your travel plans change and you need to make changes to your reservations, please click here or call 1-888-236-2427 We look forvari to welcorung you to the Downright Austin, a Renaissance Hotel. - The Staff of:he Downright Austin. a Renaissance Hotel Reservation Details Online MNT85H34 Confirmation: Date Booked: Dec 19, 2024 Reservation Name: Willie Lewis 1 ` ` � Marriott Bonvoy Y ---- --- ---------- ---- /A�ival Date: Mar 3, 2025 '-- --- — - --'' --' - ----- - - ! |[epartuneDa�p. |Mar S, ZU2S �5 ] RoomType �ncd�r �� -- --- -- ! � | � �umen ;��---- --'----'F�- - - - Number o[Roo ms: [' ---- [--- --- -- ---- ----- �mumbero[Guasts: /� ----- | ---- ---'- | Date Guests Status Rate / Mar], 2O25 1 Confirmed 249.80 Night by Night Rate: Mar4i 2025 1 Confirmed 249.00 | ! /AdcUuona|Gve",x^ue ! SecondGup5t 0,08 Third Guest 0.00 Fourth Guest 0.00 h��| }noge�------49W.UO ---- - ----------'------- . __ ___-__-_ note the following taxes are notindudcd Into rates: 17.00%,''� Disclosure: �cmmTaxPerN�h� � / / � 7'- ---- -----'------'--- - -- '--- -- 4-8—hour -'-----------'i Cancel Poky: . Policy n ' ,-' -__-� � ' - . � � 2 1/8/25,12:05 PM Privately owned vehicle(POV)mileage reimoursement rates I GSA [-- Modes of transportation Effective/applicability Rate date per mile Airplane* January 1, 2025 $1.75 If use of privately owned automobile is authorized or January 1, 2025 $0.70 if no government-furnished automobile is authorized and available If government-furnished automobile is authorized and January 1, 2025 $0.21 available Motorcycle January 1, 2025 $0.68 Relocation Effective/applicability date i Rate per mile j Standard mileage rate for moving g purposes January 1, 2025 � $0.21 https://www.gsa.gov/travel/plan-a-tripitransportation-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-retmbursement 1/1