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HomeMy WebLinkAbout(08) (A8) COUNCILMEMBER THOMAS KINLAW ($1,194.66) (k%) City of Port Arthur Council - Travel Expense and Reimbursement Report Page 1_of_1Pages Name: Thomas Kinlaw Date of Report: 3/24/2025 Department/Division: Council Date(s) of Trip: 03/3-3/5/25 Destination and Purpose of Trip: Golden Triangle Days in Austin Expense Type Date Date Date Date Date Totals 3/3/2025 3/4/2025 3/5/2025 Registration $ 175.00 Lodging $ 594.18 Air Fare $ - Mileage $ 300.48 Rental Car Per Diem $ 60.00 $ 5.00 $ 60.00 $ 125.00 Total Trip Cost $ 1,194.66 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 175.00 Odometer Beg: Prepaid Lodging $ 594.18 Odometer End: Total Miles - Prepaid Credit Card x Rate Subtract: Advanced Amount $ 425.48 Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember I hereby certify that the above expenditures if positive represent cash spent for ligitimate city business Amount Due City only, pursuant to ordinance 08-13,` do not if negative include items o ie personal nature.— Signature: 04W+-4 Approved by Council Notes and Explanation: C:\Users\mayorsec\Documents\Thomas Kinlaw\ERGTDA25 Event Registration GTDA 2025 Pisore 409, 963-' 3- E..- a Cancellations mist be nade oy ",-,-_-...ruary 2025 . , • ittimcii,••-idtnri rr• Ltriv$,•,IF••,i.10143 =faith p.',la ••i GOLDEN TRIANGLE DAYS Delegate Information ;ore forn per registrator) Please list your contact information as you would like to have printed on name badges. ACAS .._ast Nan V...4‘11,[aLi C.:on-far,/ --P4 m441 ur Title ldresc, 1-,,tv State Zip Lig Li (it Sti-ad -Ria-A-14 hut- --Tie -774,4C Ci1fCe L1 )C1- q(I2 6-30 I Registration Fee $175 per person At. 3:, zr _ _a , •• . c-'•ease :re MONDAY NIGHT WELCOME RECEPTION STARTS AT 6 P M. Delegate Event -7". Monday Night Welcome Reception TL.eicay Breakfast Tuesday Lunch Tuesday Night Reception 7e. .1c1JJ. • Z-' - ar-g 'Due to privacy:erceri ,please call Ie Greater port 4rtru•i:_'•arriber at:409; 563 107••:, provide credit card nformatior :he••••••s :a- oe -a e•••:- The. .:-eat•e-5••••• ••eet •••• -• ig • 3-t• 3-ere• a--ce •i• • • Downright Austin,a Renaissance Hotel 701 East 11th Street DOWNRIGHT Austin,TX 78701 AUSTIN United States Of America A RENAISSANCE HOTEL Tel:512-478-1111 Fax:512-478-3700 THOMAS KINLAW Page Number 1 G03785-GOLDEN TRIANGLE DAYS Guest Number 1355728 Folio ID A Arrive Date : 03-MAR-25 16:34 Depart Date : 05-MAR-25 No.Of Guest 1 Room Number 1009 Marriott Bonvoy Number: Information Invoice Tax ID: 46-5365229 Downright Austin MAR-05-2025 03:20 9999 Date Reference Description Charges(USD) Credits(USD) 03-MAR-25 DEPOSIT Deposit-MC-4185 -594.18 03-MAR-25 RT1009 Room Chrg-Grp-Association 249.00 03-MAR-25 RT1009 State Tax 14.94 03-MAR-25 RT1009 City/Local Tax 27.39 03-MAR-25 RT1009 City Tax 0.54 03-MAR-25 RT1009 State Tax 0.30 03-MAR-25 RT1009 State Cost Recovery Fee 4.92 04-MAR-25 RT1009 Room Chrg-Grp-Association 249.00 04-MAR-25 RT1009 State Tax 14.94 04-MAR-25 RT1009 City/Local Tax 27.39 04-MAR-25 RT1009 City Tax 0.54 04-MAR-25 RT1009 State Tax 0.30 04-MAR-25 RT1009 State Cost Recovery Fee 4.92 Approve EMV Receipt for VI-1561:Signature Captured IAD:06011203A02012 TVR:0080008000 AID:A0000000031010 AID:A0000000031010 Application Label:Visa Debit TSI:E800 ARC:00 CHIP **Total 594.18 -594.18 Continued on the next page Downright Austin,a Renaissance Hotel 701 East 11th Street DOWNRIGHT Austin,TX 78701 AU ST I N United States Of America A RENAISSANCE HOTEL Tel:512-478-1111 Fax:512-478-3700 THOMAS KINLAW Page Number 2 G03785-GOLDEN TRIANGLE DAYS Guest Number 1355728 Folio ID A Arrive Date 03-MAR-25 16:34 Depart Date 05-MAR-25 No.Of Guest 1 Room Number 1009 Marriott Bonvoy Number: ***Balance 0.00 a-� I agreed to pay all room&incidental charges. See our"Privacy&Cookie Statement"on Marriott.com Was that the best night's sleep you have ever had?Have a repeat performance at your place by visiting CollectRenaissance.com. CITY OF PORT ARTHUR TRAVEL REQUEST Name of Employee Thomas Kinlaw Department/Divison Mayor/City Council Date 1/6/2025 This is a request approval to travel to: Austin, TX For the purpose of: Golden Triangle Days Sponsoring agency if applicable: Departure Date: 03/03/25 Return Date: 03/05/25 Total working hours away from duty station Mode of Transportation: Private Vehicle City Vehicle: Air Other: Will be staying at this location: Down Right Austin Tele. No: 512-478-1111 Estimated Cost: 1) Transportation S 300 48 f 2) Lodging $ 498.00 3) Meals $ 48-,00 / �aS 4) Registration Fee $175.00 L! 5) Other(specify) Total estimated cost of Trip $1,131.48 Are budgeted funds available for this trip? X Yes No If no indicate source of L\D-S i- Are advance funds requested: Yes X No If yes, state amount: Date Check Needed. 02/25/25 Applicable Account Number: obi-c1-oat-s44c-oo-,3-co I certify that thi • an essential nature and is required for the proper functioning of this department/office 17 ' /j Signed: Date: 1 Signed: Date C� / (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment: Signed: Date: (City Manager) NOTE This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files If advance is requested, original will be forwarded to Accounting by Manager's office. if approved Christe Whitley From: Downr ght Austin, a Renaissance Hotei Team <info©cvent.com> Sent: Thursday, December 19, 2024 8:47 AM To: Christe Whitley Subject: [NON-CoPA] The Downright Austin, a Renaissance Hotel Reservation Confirmation 1 il i‘jiri AUSTIN WIT -, 1111116 Dear Thomas Kinlaw, We are pleased to confirm your reservations at the Downright Austin, a Renaissance Hotel. The staff of the Downright Austin, a Renaissance Hotel is looking forward to your arrival as part of the Golden Triangle Days. Should your travel plans change and you need to make changes to I your reservations, please dick here or call 1-888-236-2427. 1 We look forward to welcoming you to the Downright Austin, a Renaissance Hotel. - The Staff of the Downright Austin, a Renaissance Hotel Reservation Details Online Confirmation: S4OGTQGO Date Booked: Dec 19, 2024 Reservation Name: Thomas aw r j j Marriott 8onvoy MY —__�______ -- __ .�. - _._�__�»_.____ ---- (. Rewards: , Arrival Date: (P V • __r 3, 202S ..___�.__." _._ _ ' !i Departure Date: I Mar 5, 2025 4 Room Type: [Standard King Number of Rooms: 11 ! ;Number of Guests: 11 Date Guests Status Rate j Mar 3, 2025 1 Confirmed 249.00 Night by Night Rate: Mar 4, 2025 1 Confirmed 249.00 I I I Additional GuestRate =Second Guest 0.00 frotal Charge_ 1498.00_�__ ' lease note the following taxes are not included into rates: 17.00 ',Tax Disclosure: room %Tax Per Night. ! Ladd-ons: ! 4Zancei Policy: 148 hour cancellation policy to avoid penalty fee of 1 night room and !tax 2 1/6/25,11:56 AM Privately owned vehicle(POV)mileage reimbursement rates I GSA Privately owned vehicle (POV) mileage reimbursement rates GSA has adjusted ail POV mileage reimbursement rates effective January 1, 2025. Modes of transportation Effective/applicability Rate date per mile Airplane* January 1, 2025 $1.75 If use of privately owned automobile is authorized or January 1, 2025 $0.70 if no government-furnished automobile is authorized and available If govemment-furnished automobile is authorized and January 1, 2025 $0.21 available Motorcycle January 1, 2025 $0.68 Relocation Effective/applicability date Rate per mile Standard mileage rate for moving purposes January 1, 2025 $0.21 https://www.gsa.govttravellplan-a-trip/transportatbn-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-reimbursement 1/1 1;14i25. 1.15 PM FY 2025 per diem rates for Austin,Toxas GSA U.S, General Services Administration FY 2025 per diem rates for Austin, Texas Meals and incidental expenses (M&IE) rates and breakdown First M&IE Incidental and Primary destination County Breakfast Lunch Dinner lastday total expenses of travel Austin Travis $80 $20 $22 $33 $5 $60.00 /3- LOD A(0).)- Act a. ) - 33 - G 600 .5 46 ) LL about:blank 1l' �au�i�itlw�uE i ITINERARY Monday,March 3,2025-Business Casual 4-6 p.m. DELEGATE REGISTRATION Down Right Austin Hotel 701 E 11th St,Austin,TX 78701 Retrieval of credentials 6-9 p.m. WELCOME RECEPTION Down Right Austin Rotel 701 E 11th St,Austin,TX 78701 Tuesday, March 4,2023-Business Attire 7:00 a.m. -8:30 a.m. LEGISLATIVE BREAKFAST-Down Right Austin Hotel 701 E 11th St,Austin,TX 78701 TRAVEL TO THE CAPITAL 9:30 a.m. -11:30 a.m.3 BREAKOUT SESSIONS 9:30 a.m., 10:15 a.m., 11:00 a.m. Capital Meeting Room 1100 Congress Ave.,Austin,TX 78701 SESSION TOPICS: • Education and Workforce • Energy and Environmental ■ Transportation and Infrastructure 11:30- Travel Back to the Hotel NOON.-1:30 p.m. LEGISLATIVE LUNCHEON AT DOWNRIGHT 1:45 p.m.—3:15 p.m. 2 ADDITIONAL BREAKOUT SESSIONS 2:00 P.M. and 2:45 P.M.at the Downright SESSION TOPIC: Economic Development 77 Healthcare 3:15 p.m. CAPITAL VISITS 6-9 p.m. RECEPTION AND DINNER Austin Saengerrunde Hall Address: 1607 San Jacinto Blvd,Austin,TX 78701 Wednesday, March 5,2023-Business Attire VISITS ON YOUR OWN TO CAPITOL.