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Home My WebLink AboutPR 24253: RATIFICATION OF EMERGENCY CLEANING OF HIGHWAY 365 18 INCH SEWER LINE stoN Cm of ort rthuurr`�- INTEROFFICE MEMORANDUM Date: March 27,2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 24253—Ratification of Emergency Cleaning of Highway 365 18-inch Sewer Line Introduction: The intent of this Agenda Item is for the City Council to ratify the emergency cleaning and TV of Highway 365 18-inch sewer line by Chief Solutions, Inc. of Houston, Texas for$25,032.00. Background: The 18" sanitary sewer line in the North ROW of Highway 365 at 1051 Highway 365 was overflowing at three manholes. This gravity sewer line receives the flow from the Highway 365 Lift Station and these manholes are immediately downstream of the manholes which caused the city to agree to a Supplemental Environmental Project(SEP), resulting in the design of a replacement force main which will begin construction soon and will take approximately one year to finish. However, as per TCEQ, the overflows must be addressed immediately due to public health and safety issues. Approximately 3,300 feet of sewer line needed to be cleaned and televised to address the situation. An emergency memo was issued on February 26, 2025 and the project was completed by Chief Solutions, Inc. for the total amount of $25,032.00 Budget Impact: The total budgetary impact is $25,032.00 and funding in Account 405-40-000-8516-00-00-000 is contingent upon the approval of budget amendment in Proposed Ordinance No. 7324. Recommendation: It is recommended that the City Council approve Proposed Resolution No. 24253, ratifying the emergency cleaning and TV of the sewer line as described/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" Pr PR No.24253 3/27/25 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE EMERGENCY CLEANING OF THE 18-INCH SEWER LINE ON HIGHWAY 365 BY CHIEF SOLUTIONS, INC. OF HOUSTON, TEXAS IN THE TOTAL NOT TO EXCEED AMOUNT OF $25,032.00. FUNDING IN WATER SYSTEM MAINTENANCE ACCOUNT NO. 405-40-000-8516-00-00- 000 IS CONTINGENT UPON THE APPROVAL OF THE BUDGET AMENDMENT IN PROPOSED ORDINANCE NO. 7324. WHEREAS, the 18-inch sanitary sewer line in the North ROW of Highway 365 at 1051 FM365 was overflowing at three manholes, as depicted in aerial map of the emergency memo signed by the City Manager, attached hereto as Exhibit"A"; and, WHEREAS, this condition presented a significant public health and safety concern that required immediate action in accordance with Texas Commission on Environmental Quality (TCEQ)regulations; and, WHEREAS, per TCEQ, the City previously agreed to a Supplemental Environment Project(SEP)resulting in the design of the replacement force main that will address this overflow, which construction will begin soon and take approximately one year to complete; and, WHEREAS,in accordance with TCEQ guidelines,the City cannot delay the construction of the force main to address this issue and action must be taken immediately; therefore, the City Manager authorized the emergency cleaning and TV of the 18-inch sewer line by Chief Solutions, Inc. of Houston, Texas on February 26, 2025; and, WHEREAS,Chief Solutions,Inc. completed the cleaning and TV of approximately 3,300 linear feet of sewer line and submitted invoices with project details totaling $25,032.00 (Exhibit "B"); and WHEREAS,pursuant to Section 252.022(a)(1)of the Texas Local Government Code,this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) of the Texas local Government Code to preserve or protect the public health or safety of the municipality's residents. PR No. 24253 3/27/25 cm Page 2 of 3 NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and recitals in the preamble are true and correct; and, THAT,City Council hereby ratifies the emergency cleaning and TV on the 18-inch sewer line in the total not to exceed the amount of$25,032.00 from Account No. 405-40-000-8516-00- 00-000, contingent upon the approval of the budget amendment in Proposed Ordinance No. 7324; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor • Councilmembers: NOES: • CITY OF PORT ARTHUR,TEXAS: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary PR No. 24253 3/27/25 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED R A INISTRATION: Ronald Burton, CP Calvin Matthews, P. . City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: 'v e/r'vz39 h/J4 Ly (Lyn) Boswell, MA ICMA-CM Clifton illiams, CPPB Finance Director Purchasing Manager Exhibit "A" (Emergency Memo) kAl City of nrt rthu�� Texas INTEROFFICE MEMORANDUM Date: February 26, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Director of Utilities RE: Emergency Cleaning and TV of Sewer on Hwy 365 to Stop SSO The 18" sanitary sewer line in the North ROW of Hwy 365 at 1051 Hwy 365 is overflowing at three manholes. This gravity sewer line receives the flow from the Hwy 365 Lift Station and these manholes are immediately downstream of the manholes which caused the City to agree to a SEP, resulting in the design of a replacement force main which will be going into construction soon. However, TCEQ has stated (see attached email) that the City must stop these overflows immediately and cannot wait for the construction of the force main which is expected to take approximately one year due to public health and safety issues. The Water Utilities large Vactor is currently being repaired and is not available to do this work. Approximately 3,300 feet of sewer line (see attached map)needs to be cleaned and televised to determine if the line has cavities or if it is just blockage from grease and other debris. The estimated expenditure for the repair is expected to be approximately $50,000.00. I, Ronald Burton, hereby approve of this emergency repair. 1 ,4// eft Ro• :urton, CPM ity Manager "Remember,we are here to serve the Citizens of Port Arthur" • Calvin Matthews From: Floyd Riley Sent: Wednesday, February 26, 2025 9:03 AM To: Calvin Matthews Cc: JESS LIAO; Darrell Harmon Subject: FW: [NON-CoPA] RE:Sewer Overflow Hi Calvin, I received the below email last week from the TCEQ regarding sewer bypass at 1057 FM 365.The facility is an abandoned gas plant(DCP Midstream). I visit the facility on yesterday and observed large volume of sewer on the ground. Sewer also overflow from at least two manhole on the site. I informed the TCEQ that the City has plans to replace the FM 365 force main from the FM 365 lift station to West Port Arthur Road and that construction should begin in 2-4 weeks and may take approximately one year to complete. State regulations require that we immediately cease all unauthorized discharges of sewer. I was informed by TCEQ that this discharge cannot continue for a year and the City must find a way to immediately stop this unauthorized discharge. Thanks, Floyd Riley Utility Compliance Manager Water Utilities Department Regulatory Services Division City of Port Arthur 444 4th St/Annex Bldg/rt Floor (409)983-8290 From:Abu Mornya<Albert.Mornya@tceq.texas.gov> Sent:Tuesday, February 18, 2025 3:41 PM To: Floyd Riley<floyd.riley@portarthurtx.gov> Subject: [NON-CoPA] RE:Violations at Sabine Pass Floyd, TCEQ just got sewage complaint at 1051 HWY 365, Port Arthur,TX 77640. The complainant stated it appeared the City of Port Arthur's system is overwhelmed or not working properly in that area allowing potentially contaminated water to just hit the ground and enter surface water.There are 3 manhole covers near exterior fence line at the DCP Port Arthur Gas Plant located on Hwy 365.Two of the manholes are inside the fence,and one is located outside the fence.All 3 manholes leak and release water to the surrounding area.They leak excessively during heavier rain events.Operations has notified the city several times regarding these leaking manholes, but no action has been taken.The site is not currently operating;however,operations personnel still visit the site regularly to check on company property,equipment,etc.When the manholes teak, it floods parts of the facility along the road and has a strong(sewer)odor.Two of the manways are located adjacent to a drainage ditch that leads to the LNVA canal,and the foul-smelling water entering that is concerning. 1 1. fl i c y o''ca. U_ rW 4 �> L Y i LL Cn cc J M IL U W C'•) = i w I U -.-I Fes' to 71i , co a.) c cn O c� . to / ... e 3 Ij i t C Ix CC w RI Ki n PrIme ma e E Cl) - LO ,� 1 ci ' i _ c - i tit.i :- coc t#i e; v - ..- c mA 1 .� , n.. U .a _ N •Davas+ Cn a) n. H ♦♦/ v! • j, i .L r 4 • ` t , S aiimr c.; .i 7, Exhibit "B" (Invoices with the project details) List of Invoices Generated for HWY 365 18-Inch Invoice Date Invoice No. Amount 3/26/2025 72938 $ 1,500.00 3/26/2025 72939 $ 2,500.00 3/26/2025 72940 $ 1,500.00 3/26/2025 72941 $ 5,360.00 3/26/2025 72942 $ 8,560.00 3/26/2025 72943 $ 5,612.00 Total: $ 25,032.00 ( Chief Solution,Inc 11500 North Houston Rosslyn Rd ,; Houston,TX 77088 US I +17136823231 lorip@chiefsolutionsinc.com BILL TO INVOICE 72938 City of Port Arthur, TX Jess Liao,444 4th Street Port Arthur,TX 77641 US DATE 03/26/2025 TERMS Net 30 DU.E DATE 04/25/2025 JOB TRANSMITTAL# HWY 365 02262025- 35444 SERVICE/SIZE MHi MH2 OTYJ-LF HATE AMOUNT HOURLY FOR-INVESTIGATION OF SURCHARGED LINES 2-26-2025 3 500.00 1,500.00 Hourly 18"4-5 0 0.00 0.00 Hourly 18"5-6 0 0.00 0.00 Hourly 18"6-7 0 0.00 0.00 _ Hourly 18"7-8 0 0.00 0. _ Hourly 18"8-9 0 0.00 0.00 SUBTOTAL 1,500.00 • TAX 0.00 TOTAL 1,500.00 TOTAL DUE $15OO OO • Thank you for your business. If payment of this Invoice Is not received by Its due date,seller reserves the right to promptly send all notices which seller deems necessary or advisable In order to protect seller's lien or bond rights to secure payment of the invoice. Chief Soluttions,lne �, • • 11500 North Houston Rosslyn Rd i, :' Houston,TX 77088 US • +17136823231 lorip@chiefsolutionsinc.com BILL TO SHIP TO INVOICE 72939 City of Port Arthur,TX City of Port Arthur,TX Jess Liao, 444 4th Street DATE 03/26/2025 TERMS Net 30 Port Arthur,TX 77641 US DUE DATE 04/25/2025 JOB TRANSMITTAL# HWY 365 02262025- 35445 SERVICE]SIZE MH1 MI-12 QTY I LF RATE AMOUNT HOURLY FOR-REMOVAL OF DEBR1 INSIDE MANHOLES OF 5 500.00 2,500.00 SURCHARGED LINES 2-27-2025 Clean 18"4-5 0 0.00 0.00 Clean 18"5-6 — 0 0.00 _0.00 Clean 18"6-6A 0 0.00 0.00 SUBTOTAL 2,500.00 TAX 0.00 TOTAL 2,500,00 TOTAL DUE $ ,-5JOO OO Thank you for your business. if payment of this invoice is not received by its due date,seller reserves the right to promptly send all notices which seller deems necessary or advisable in order to protect seller's lien or bond rights to secure payment of the invoice. Chief Solutions,Inc 11500 North Houston Rosslyn Rd F;'„4 Houston,TX 77088 US +17136823231 lorip@chiefsolutionsinc.com BILL TO -SHP TO INVOICE 72940 City of Port Arthur, TX City of Port Arthur, TX Jess Liao, 444 4th Street Port Arthur,TX 77641 US DATE 03/26/2025 TERMS Net 30 DUE DATE 04/25/2.025 JOB TRANSMITTAL# HWY 365 02262025- 35446 SERVICE/SIZE MH1 MH2 QTYJLF RATE AMOUNT HOURLY FOR-INVESTIGATION OF MANHOLES INSIDE PLANT 2-28- 3 500.00 1,500.00 2025 Hourly 18" 01 B-02 0 500.00 0.00 SUBTOTAL 1,500.00 TAX 0.00 TOTAL 1,500.00 TOTAL DUE $1,500.00 Thank you for your business. If payment of this invoice is not received by ts due date,seller reserves the right to promptly send all notices which seller deems necessary or advisable In order to protect seller's lien or bond rights to secure payment of the invoice, . . ' . in 1150D North Houston Roem|ynRd Houston,TX 77088US +17136823281 |or|p@chie(oo)udonoino.corn U��U�� U-LI0 ��PT0 ...°`=,~~,_ ,,_=-^ , City of Port Arthur, TX City of Port Arthur,TX 4444thStreet Jess Liao. DATED3/26/2O25 TERMS Net 3O Port Arthur,TX 77641 U8 DUE DATE O4/26/2025 JOB TRmvSmmTcvm-� HVVY36502282025' 35447 ^ SERVICE]SIZE MH1 MH2 CTY/LF RATE JAMOUNT - Q 380 4 non &TV 18"O1'D1A .00 1.520.00_____ Clemn &TV 18" 01A'01B 447_ 4.00 1,78800 C|oan &TV 18`01B'O2 53 4.00 212.00 — 48OO O�an &TV 18.03{ 57 0A � -_ �__'-��_0O 2�__--_ ._______ C|oon &TV 18"03A-04 370 4.00 1,480-00 Clean &TV 6"04'06E8 _ 11 4.00 44.00 A Clean 8`'04'U5��N 11 4.0D 44.00 U -- - ---' ` Clean &TV 8''04'05VVG 11 4.00 44.00 SUBTOTAL 5.360.00 TAX 0.00 TOTAL 5'380.00 � TOTAL DUE $5 ,360.00 Thank you for your IoLslnmm. |f payment dthis imm|cm is not received by its due umo,seller reserves the right to promptly send all notices which seller deems necessary or | advisable|n order tu protect seller's lion or bond rights tv secure pa*mantof the invoice. / Chief Solutions,lne • 11500 North Houston Rosslyn Rd ` t Houston,TX 77088 US i I r.. +17136823231 lorip@chiefsolutionsinc.com BILL TO SHIP TO INVOICE 72942 City of Port Arthur, TX City of Port Arthur, TX 444 4th Street Jess Liao, Port Arthur, TX 77641 US DATE 03/26/2025 TERMS Net 30 DUE DATE 04/25/2025 JOB TRANSMITTAL# HWY 365 02262025- 35448 SERVICE/SIZE Mill MH2 QTX/LF RATE AMOUNT HOURLY FOR-EXTRA CLEANING PER-JESS 3-4-2025 _ 10 500.00 5,000.00 HOURLY FOR-EXTRA CLEANING PER-JESS 3-5-2025 3 500.00 1,500.00 Clean &TV 18"02-03 515 4.00 2,060.00 Clean 18"02-03 0 0.00 0.00 SUBTOTAL 8,560.00 TAX 0.00 TOTAL 8,560.00 TOTAL DUE $84560-00 4 ThanK you for your business. If payment of this invoice Is not received by its due date,seller reserves the right to promptly send all notices which seller deems necessary or advisable In order to protect seller's lien or bond rights to secure payment of the Invoice. r > , , bne 11500 North Houston RoonlynHd / } Houston,TX 77088U8 ' +17136823231 lodp@oh|ofooluUonninc.unm U��K^�� E�LTO ��,TO .^�,=',=� . �=�~, City o/Port Arthur, TX City of Port Arthur, TX 4444thStreet Jess Liao. DATEO3/26/2O25 TERMS Net 3O Port Arthur, TX 77641 US DUE DATE 84/25/2025 JOB T,`mm^mmITv,L, HVVY86502262025' 85449 SERVICE/-SIZE &8H1 -MH2 QTY/LF BATE AMOUNT C|mon &TV 18"06'06 88 4 ______' -_-___ 'OO 156'OO_____ Clean 4 aen&TV 8" 36'0$AE8T .DD 52.00 Clean 8TV 8"08'06A CN 13 4.00 52.00 &TV 8" 0 13 4�� \emn ��' GAVVE@ _ _ __ - ___ �________�6�. - -- ----- -Clean&TV 18"06A-06B 82 4.00 328.00 Clean&TV 18"068-07 188 4.00 744.00 Clean&TV 10''07'07A 103 4.00 412.00 Clean&TV 18''07A'08 398 4.00 1.592.00 Q �� 4�0 �56 Clean 1�"��'�S ____-__-____ .O0 O�an8TVM� 0810 1 �4.0� _ 4 92.00 — ----Clean&TV 18" 10'11 13 4.00 52.00 lean�TV 18'' 1 1 42 _ 38 ��OU 1 __ Clean &TV 18"12'13 143 4.00 572.00 _____ SUBTOTAL 5'612.00 TAX 0.00 TOTAL 5.612.00 TOTAL DUE $5,612-00 Thank you for your business. If payment md this Invoice iv not received bv its due date,sailer reserves the right to promptly send ail notices which seller deems necessary or advisable in order to protect seller's lien or bond nghts to secure payment of the invoico.