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Home My WebLink AboutPR 24246: PROCTER STREET ELEVATED STORAGE TANK REHABILITATION CHANGE ORDER NO. 2 City of _ 1} urt rt{�u� 1 INTEROFFICE MEMORANDUM Date: March 28, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 24246—Procter Street Elevated Storage Tank Rehabilitation Change Order No. 2 Introduction: This Agenda Item is to seek the City Council's approval for Change Order No. 2 for the Procter Street Elevated Storage Tank Rehabilitation Project with M.K. Painting, Inc. of Wyandotte, Michigan. Background: The elevated storage tank, located at Procter Street Extension is in urgent need of rehabilitation. Schaumburg&Polk,Inc.(SPI)of Beaumont,Texas designed the project and are the construction manager and engineer. Resolution No. 24-122 awarded the project to M.K. Painting, Inc. of Wyandotte, Michigan for $669,000.00. Resolution No. 25-049 approved Change Order No. 1 to install repair plates and vapor blast with a total amount of $135,000.00 and 232 days of contract time extension. The contractor, along with SPI and City Staff, is proposing Change Order No. 2 to repair holes in the roof, bowl, wet riser, and drain pipe by installing patch plates and filling the holes by welding. Change Order No. 2 will increase the contract amount by $8,700.00 to a new total contract amount of$812,700.00 and extend the contract time by 4 days for the additional time due to such repairs. City staff, with the recommendation from Schaumburg&Polk, Inc. engineer, is recommending Change Order No. 2 for the Procter Street Extension Elevated Storage Tank Rehabilitation Project to make the aforementioned changes. "Remember,we are here to serve the Citizens of Port Arthur" Gin of. ort rtlrat. Budget Impact: The initial contract amount was $669,000.00 Change Order No. 1 increased the contract amount by $13 5,000.00 to a new total contract amount of$804,000.00. Proposed Change Order No. 2 will increase the contract amount by $8,700.00 to a new total contract amount of$812,700.00. Funding in Capital Improvement Projects (CIP) Account No. 405-40-000-8516-00-00-000 Project No. WS0004-CON is pending the approval of the budget amendment in Proposed Ordinance No. 7324 Recommendation: It is recommended that City Council approve Proposed Resolution No.24246 to approve Change Order No. 2 for the Procter Street Elevated Storage Tank Rehabilitation Project as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24246 3/25/25 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE PROCTER STREET EXTENSION ELEVATED STORAGE TANK REHABILIATION PROJECT WITH M.K. PAINTING, INC. OF WYANDOTTE, MICHIGAN, INCREASING THE CONTRACT AMOUNT BY $8,700.00 TO THE NEW TOTAL CONTRACT AMOUNT OF $812,700.00, WITH EXTENDED CONTRACT TIME OF 4 DAYS; FUNDING IN CIP ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT NO. WS0004-CON. IS CONTINGENT UPON THE APPROVAL OF THE BUDGET AMENDMENT IN PROPOSED ORDINANCE NO. 7324 WHEREAS, pursuant to Resolution No. 24-122, the Procter Street Extension Elevated Storage Tank Rehabilitation Project was awarded to M. K. Paining, In. of Wyandote, Michigan with a total projected budgetary amount of$669,000.00; and, WHEREAS, pursuant to Resolution No. 25-049, Change Order No. 1 was approved to install repair plates to the roof of the tank and vapor blast the tank increasing the contract amount by $135,000.00 to a new total contract amount of$804,000.00 and extend the contract time by 232 days due to alternate surface preparation method; and, WHEREAS, with Schaumburg & Polk, Inc. as project engineers, the contractor proposes Change Order No. 2; and, WHEREAS, Schaumburg & Polk, Inc., along with City Staff, is proposing Change Order No. 2 (EXHIBIT "A") to repair holes in the roof, bowl, wet riser, and drain pipe by installing patch plates and filling the holes by welding, which will increase the contract amount by $8,700.00 to a new total contract amount of$812,700.00 and extend the contract time by 4 days for the additional time due to such repairs. PR No. 24246 3/25/25 cm Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby approves Change Order No. 2 (EXHIBIT "A") to increase the amount by $8,700.00 to the new total contract amount of$812,700.00 and extending the contract time by 4 days; and, THAT, the funding in CIP Account No. 405-40-000-8516-00-00-000, Project No. WS0004-CON is contingent upon the approval of the budget amendment in Proposed Ordinance No. 7324; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of , 2025, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: • NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary PR No. 24246 3/25/25 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton M City Mana Calvin Matthews, P. . Water Utilities Director APPROVED AS TO FUND AVAILABILITY: 1)-,dt. ‘6)6U-A-teti 13:2t( Lyn Boswell, MA, ICMA-CM Finance Director !',, c9 Clifton Williams, CPPB Purchasing Manager EXHIBIT "A" (Change Order No. 2) APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.Two(2) DATE: March 25,2025 PROJECT: City of Port Arthur Procter Street EST Rehabilitation Bid Number P24-016 OWNER: City of Port Arthur,Texas 444 4`h Street Port Arthur,Texas 77640 CONTRACTOR: M.K.Painting,Inc. 4157 7th St. Wyandotte,MI 48192 TO THE OWNER: Approval of the following contract change is requested. Reason for Change: to adjust bid items and add new item to provide for repair of holes in the tank roof,bowl,wet riser and drain pipe ORIGINAL CONTRACT AMOUNT: $ 669,000.00 REVISED CONTRACT AMOUNT PER PREVIOUS CHANGE ORDERS $ 804,000.00 THIS CHANGE ORDER 22 Miscellaneous Tank Repairs-To adjust the allowance by$16,000.00 for repairing holes in roof,bowl,wet riser and $ (16,000.00) drain pipe.Remaining Allowance=$16,000.00-16,000.00=$0.00.DELETE$16,000.00/ALLOW New Item 25 Repair holes in roof,bowl,wet riser and drain pipe by installing patch plates and filling holes by welding.ADD 1LS $ 24,700.00 @$24,700.00/LS TOTAL AMOUNT OF THIS CHANGE ORDER: $ 8,700.00 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 812,700.00 CONTRACT TIME Original Contract Time: 180 calendar days Revised Contract Time per Previous Change Orders 412 calendar days Additional time due to repairng holes on tank surfaces 4 calendar days Revised Contract Time per this Change Order 416 calendar days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire wodc,under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all Ir rights to file a claim on this Change Order after it is properly executed." , 7 Recomme ded A 'o4ed : Inc. Scharg&Pk,Inc. City of Port Arthur Engineer yam 7v nn Owner �7 Contractor 25 Date: 03 ✓ Date: 27/1f//4v'C'% G_=_S Date: ��J� Page 1 of 1