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HomeMy WebLinkAboutPO 7324: FY24-25 BUDGET AMENDMENT NO. 10 Cir}of ort rtltur 1 Exas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 03/28/2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Lynda"Lyn" Boswell, M.A., ICMA-CM, Finance Director RE: P.O. 7324—FY24-25 Budget Amendment No. 10 Introduction: A budget amendment is requested to increase appropriations in the General Fund Reserve(001), Water and Sewer Capital Fund (405) approving change order No. 6 with ALLCO, LLC as outlined in PR24113,purchasing a vactor truck as specified in PR24248, conducting emergency cleaning of the sewer line mentioned in PR24253, and approving change order No. 2 with M.K. Painting as detailed in PR24246. Background: The FY 24-25 budget was approved on September 24,2024 by Ordinance No. 24-50. This is the 9th Amendment. Budget Amendment 1 passed on October 7, 2024 as Ordinance No. 24-56. Budget Amendment 2 passed on November 6, 2024 as Ordinance No. 24-63. Budget Amendment 3 passed on December 3, 2024 as Ordinance No. 24-68. Budget Amendment 4 passed on December 17, 2024 as Ordinance 24-70. Budget Amendment 5 passed on January 14 as Ordinance 25-05. Budget Amendment 6 passed on January 28, 2025 as Ordinance 25-07. Budget Amendment 7 passed on February 11, 2025 as Ordinance 25-09. Budget Amendment 8 passed on February 25, 2025 as Ordinance 25-13. Budget Amendment 9 passed on March 25, 2025 as Ordinance 25-19. The Water and Sewer Capital Fund faced an urgent cleaning situation caused by a sewer overflow. In addition,the Water and Sewer Capital Fund is also requesting approval to purchase a vactor truck, change order No.6 with ALLCO,and a change order No.2 with M.K. Painting. Budget Impact: This creates an increased appropriation in the General Fund (001) by $1,347,297 by using reserves not anticipated in the current budget, then transferring that amount thereby increasing appropriation in the Water and Sewer Capital Fund(405)by$1,347,297. Recommendation: "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 Czr of „r-r rthu�� Texas www.PortArthurTx.gov It is recommended that the City Council approve Proposed Ordinance 7324 to amend the budget as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. O. 7324 03/28/2025 EJ Page 1 of 5 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2024 AND ENDING SEPTEMBER 30,2025, INCREASING GENERAL FUND CONTINGENCY (001) BY $1,347,297 AND TRANSFERRING THAT AMOUNT THEREBY INCREASING WATER AND SEWER CAPITAL FUND (405)BY $1,347,297. WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of Finance ensures that budget appropriations are not exceeded; and WHEREAS,in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS,the City Council may make budget amendments for emergencies under Texas Local Government Code §102.009; and WHEREAS, on September 24, 2024, the City Council approved and adopted Ordinance 24-50, which appropriated the 2024-2025 budget; and WHEREAS, on October 24, 2024, the City Council approved and adopted Ordinance 24-56, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on November 6, 2024, the City Council approved and adopted Ordinance 24-63, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on December 3, 2024, the City Council approved and adopted Ordinance 24-68, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on December 17, 2024, the City Council approved and adopted Ordinance 24-70, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on January 14, 2025, the City Council approved and adopted Ordinance 25-05, which amended the appropriation of the 2024-2025 budget; and P. O. 7324 03/28/2025 EJ Page 2 of 5 WHEREAS, on January 28, 2025, the City Council approved and adopted Ordinance 25-07, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on February 11, 2025, the City Council approved and adopted Ordinance 25-09, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on February 25, 2025, the City Council approved and adopted Ordinance 25-13, which amended the appropriation of the 2024-2025 budget; and WHEREAS,on March 25, 2025, the City Council approved and adopted Ordinance 25-19,which amended the appropriation of the 2024-2025 budget; and n requiresapproval the Water and Sewer Capital Fund for a contract aimed at addressing the emergency cleaning and televised sewer lines. Additionally, the Water and Sewer Capital Fund is seeking funding for a vactor truck, approval of change order No. 6 with ALLCO, approval of change order No. 2 with M.K. Painting requiring a transfer from the General Fund contingency for $1,347,297 to provide enough available funds for the Water and Sewer Capital Fund within the FY 2024- 2025 budget; and WHEREAS,the transfer from General Fund to Water and Sewer Capital Fund creates a due to/due from in regards to the vactor truck only for$508,313; and WHEREAS, as presently, no future is projected today by which the remainder of the $838,984 Water and Sewer Capital Fund will have enough revenue to refund the subsidy; and WHEREAS, Exhibit"A" shows the fund changes and subsequent revised budget appropriation. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following Fund's Budget be increased as shown: P. O. 7324 03/28/2025 EJ Page 3 of 5 Fund Description Fund Amount General Fund 001 1,347,297 Water and Sewer Capital Fund 405 1,347,297 Section 3. That Section 4 of Ordinance 24-50 is amended to read: That there be and is hereby appropriated the sum of One Hundred One Million Nine Hundred Fifty-Nine Thousand One Hundred Ninety-Nine Dollars (101,959,199) for the General Fund and Two Million Five Hundred Fifty-Nine Thousand Three Hundred Fifty-Nine Dollars ($2,559,359) for the Water and Sewer Capital Fund. Revised Original Amended Amended Amended Amended Amended Budget Budgets 1-6 Budget 07 Budget 08 Budget 09 Budget 10 Budge t Appropriation General Fund 96,940,368 3,361,072 96,800 172,994 40,668 1,347,297 101,959,199 Water and Sewer Capital Fund 1,098,400 72,994 40.668 1,347,297 2,559,359 Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 5. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of , 2025, AD at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Councilmembers: NOES: P. O. 7324 03/28/2025 EJ Page 4 of 4 Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TMRC City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROV INISTRATION: Ronald Btu-to M City M r ,6 ' Lyn a"Lyn" Boswell, M.A., ICMA-CM Director of Finance Exhibit "A" • 70 z z z 70 7a z 70 N N N NJ N NJ NJ N A A A A A A A A x N N N NJ NJ NJ 1-, 1--, CD A A In VI A A N N Cr) O1 W W CO CO W W CD CD 3 n CD ..-' 7 _ 7 .�+ 7 - 7 CD CD CD CD CD CD CD CD _5 -, _3 _5 a) n v n a) v a) a) Q C CL C Q c Q C N 7 N 7 N 7 N 7 as O. 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