HomeMy WebLinkAbout(01) (A1) MAYOR PRO TEM DONEANE BECKCOM ($1,194.66) (Al )
City of Port Arthur
Council -Travel Expense and Reimbursement Report
Page_1_of_1_Pages
Name Doneane Beckcom Date of Report: 3/24/2025
Department/Division: Council Date(s)of Trip: 03/3-3/5/25
Destination and Purpose of Trip: Golden Triangle Days in Austin
Expense Type Date Date Date Date Date Totals
3/3/2025 3/4/2025 3/5/2025
Registration $ 175.00 ../;
Lodging $ 594.18 ✓
Air Fare $ -
Mileage $ 300.48
Rental Car
Per Diem $ 60.00 $ 5.00 $ 60.00 $ 125.00
$ -
Total Trip Cost $ 1.194.66
Receipts are required for all expenses except per diem.
Only actual expenses may be reported. Rounding and estimating are not allowed.
Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 175.00
Odometer Beg: Prepaid Lodging $ 594.18
Odometer End:
Total Miles - Prepaid Credit Card
x Rate Subtract: Advanced Amount $ 425.48
Mileage Reimbursement: $0.00 Equals: Amount Due Councilmember
I hereby certify that the above expenditures if positive
represent cash nt for ligi to city business Amount Due City t
only, purs nt t ordinan 08- o-not if negative (7\
include it s er n ture. % �\
_-.
Signatur :
Approved- Council
Notes and Explanation:
C:\Users\mayorsec\Documents\Doneane Beckcom\ERGTDA25
Downright Austin,a Renaissance Hotel
701 East 11th Street DOWNRIGHT
Austin,TX 78701 AUSTIN
United States Of America A Re4aissnnce HOTEL
To1'.S17-478.1111 Fax:512 478 3700
DONEANE BECKCOM Page Number 1
G03785-GOLDEN TRIANGLE DAYS Guest Number 1335512
Folio ID A
Arrive Date 03-MAR-25 14:30
Depart Date 05-MAR-25
No.Of Guest 1
Room Number 1512
Marriott Bonvoy Number:
Information Invoice
Tax ID: 46-5365229
Downright Austin MAR-05-2025 03:30 9999
f 8te • Referen`te , Description lsharges(USD), "' . creglts;(USO):
03-MAR-25 DEPOSIT Deposit-MC-4185 -594.18
03-MAR-25 RT1512 Room Chrg-Grp-Association 249.00
03-MAR-25 RT1512 State Tax 14.94
03-MAR-25 RT1512 City/Local Tax 27.39
03-MAR-25 RT1512 City Tax 0.54
03-MAR-25 RT1512 State Tax 0.30
03-MAR-25 RT1512 State Cost Recovery Fee 4.92
04-MAR-25 RT1512 Room Chrg-Grp-Association 249.00
04-MAR-25 RT1512 State Tax 14,94
04-MAR-25 RT1512 City/Local Tax 27.39
04-MAR-25 RT1512 City Tax 0.54
04-MAR-25 RT1512 State Tax 0.30
04-MAR-25 RT1512 State Cost Recovery Fee 4 42
Approve EMV Receipt for VI-6410:Signature Captured
IAD:06011203A03002 TVR:0080008000 AID:A0000000031010
A1D:A0000000031010 Application Label:CAPtTAL ONE VISA
TSI:E800 ARC:00 CHIP
**Total 594.18 -594.18
Continued on the next page
Downright Austin,a Renaissance Hotel
701 East 11th Street DOWNRIGHT
Austin,TX 78701 AUSTIN
United States Of America A RENAISSANCE'HOTEL
Tel:512-478-1111 Fax:512-478-3700
DONEANE BECKCOM Page Number 2
G03785-GOLDEN TRIANGLE DAYS Guest Number 1335512
Folio ID A
Arrive Date 03-MAR-25 14:30
Depart Date 05-MAR-25
No.Of Guest 1
Room Number 1512
Marriott Bonvoy Number:
***Balance 0.00
I agreed to pay all room&•ncidental charges.
See our"Privacy&Cookie Statement"on Marriott.com
Was that the best nights sleep you have ever had?Have a repeat performance at your place by visiting CollectRenaissance.com.
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.,.., Event Registration
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GTDA 2025
15,,,„:•,f,,,,- , -, . , -,-4-
Phone;409)963-i ID% Err a,i
Cancellations must be made by February 2025
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GOLDEN TRIANGLE DAYS -
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Delegate Information(one form per registration)
Please list your contact information as you would like to have printed on name badges.
First Name D_._. a ile YYV2 Last Nan)ef6iCke, Ohl
Company c...4.kl, o-C-- -P6A+ 4.441.1,4,r Title .. _
_ _ __ .
Address Cy State Lip
,. (.4 ttTlivi -_-a.?14- 1114(4._• 714)40
E-rra If ehristb dii (...!_.jOlx+crAtuciz/ e..ii Pbc)11P.___q D9 7:1671:71q(i_
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Registration F•ee $175 per person
Reg it-v.fjp,,,,,,irci Arai a,4 e.,e,,t;-,,,,,sla i Ar 1%,,,r..s!'ea....re R.1A,P 5 3u.!Cc g.ia-3^,-etn-Ilt.0 el 3!fp:er., pzrl.Je•.;
!ncircre.1,-,cfl f!,ent 5.,0„,w.i!
MONDAY NIGHT WELCOME RECEPTION STARTS AT 6 P.M.
Delegate Event
_._.. _ .
Monday Night Welcome Reception
-„,
`/ Tuesday Breakfast
/ Tuesday Lunch
Tuesday Night Reception
.. _
cor Adc•ticr-a 'clf..7,r-a'.,.:-1 please :is,:Our Face aCcik Page at httos. ,../.,t.,..*: faceCock vzr-..--7:1,4.11-,T7 angle:ay1A.ISVP'
'Owe to privacy concerns,please call The Greater Port Arthur Chamber at(409)563.1107 to provide credit card information
2herAs an be..natien to The:..z-teter Port Armu,:harnber of Commerce at 50'.P-octet 3treat .i...ote 306 F3,1 41)!Jr 'X 7"641-5.339
!ease enlaq regr;t-atior form to t^e Greater nor,arE.,:ir:herniae:of Commerce 3.'1'
CITY OF PORT ARTHUR
TRAVEL REQUEST
Name of Employee Donean Beckcom Department/Divison Mayor/City Council Date: 1/14/2025
This Is a request approval to travel to: Austin,TX
For the purpose of: Golden Triangle Days
Sponsoring agency, if applicable:
Departure Date: 03/03/25 Return Date: 03/05/25
Total working hours away from duty station:
Mode of Transportation: Private Vehicle: X City Vehicle: Air:
Other:
Will be staying at this location: Down Right Austin Tele. No: 512-478-1111
Estimated Cost: 1) Transportation $ 30Q.48 f
2) Lodging $ 498.00
3) Meals $ 458700 ,/ R�
4) Registration Fee $175.00
5) Other(specify)
Total estimated cost of Trip: $1,131.48
Are budgeted funds available for this trip? X Yes No
if no indicate source of funds:
Are advance funds requested: Yes X No a, y -
Date Check Needed: 02/25t25
if yes, state amount- �:
Applicable Account Number: G01.Ot,001-5440-00-I0-00
I certify th. n• ,+f r essential na + : and is required or the proper functioning of this department/office. ,t
Signed:
Date: \ / J" Signed: Date:
(Employee) (Department Head)
ACTION BY CITY MANAGER: APPROVED: NOT APPROVED:
Comment:
Signed: Date:
(City Managed
NOTE: This form is to be executed for any overnight trip on City Business, A detailed expense account
is to be promptly submitted after the trip has been completed. •
Routing: Original to City Manager for approval.
Duplicate will remain in Department files.
if advance is requested, original will be forwarded to Accounting by Manager's office, if approved.
a 1
Christe Whitley
From: Downright Austin,a Renaissance Hotel Team <info@cvent.com>
Sent: Thursday, December 19,2024 8:57 AM
To: Christe Whitley
Subject: (NON-COPA)The Downright Austin,a Renaissance Hotel Reservation Confirmation
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AUSTIN
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Dear Doneane 8eckcom,
We are pleased to confirm your reservations at the Downright Austin, a Renaissance Hotel. The
( staff of the Downright Austin, a Renaissance Hotel is looking forward to your arrival as part of
the Golden Triangle Days. Should your travel plans change and you need to make changes to
your reservations, please click hers or call 1-888-235-2427.
We look forward to welcoming you to the Downright Austin, a Renaissance Hotel.
-The Staff of the Downright Austin,a Renaissance Hotel
Reservotion Oetaiis
Online
Confirmation: 12OQE 11?
Date Booked: Dec 19, 2024
Reservation Name: Doneane 8eckcom
1
Marriott Bonvoy
Rewards:
4 w Mar 3, 2025 - __�__
Arrival Date:
[Departure Date: I Mar 5, 2025
Room Type: I Standard 2 Queen. -__ __ _____ _.�
Numberof Raamsµ...._��_�__-_.__.-_._..._...� __ ____..__. _.__._._____.._...__�.-_
Number of Guests: 1 .--�-_��_ _
Date Guests Status Rate ! !
Mar 3, 2025 1 Confirmed 249.00
Mar 4,2025 1. Confirmed 249.00
Night by Night Rate:
Additional GuestRate f I
Second Guest G.00
+ Third Guest 0.00
Fourth Guest 0.00
Total Charge_ ,4�98.00 _....-__._._..__.__..�____._._.____._...�._,.
cease note the following taxes are not included Into rates: 17,00%
IT ax Disclosure: nam Tax Per Night.
(Addlone: _ ______
Cancel Policy: 4 hour canceilation policy to avoid penalty fee of 1 night room and•
•
tax
•
2
1/8/26,12:08 PM Privately owned vehicle(POv)mileage reimbursement rates I GSA
Modes of transportation Effective/applicability Rate
date per mile
Airplane*
January 1, 2025 $1.75
If use of privately owned automobile is authorized or January 1, 2025 $0,70
if no government-furnished automobile is authorized
and available
1f government-furnished automobile is authorized and January 1, 2025 $0,21
available
Motorcycle January 1, 2025 $0.68
Relocation Effective/applicability � ~
applicability date Rate per mile
Standard mileage rate for moving purposes January 1, 2025 $0,21 �~
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baps;//mw gse,gov/!ravel/plama-trip/transportation-eiders-rates-pov-r etecetc/privately-owned-vehicle-pov-mileage-reimbursement t/1
1/14/25,1:15 PM FY 2026 per diem rues for Attalla,Taxes
GSA U.S.General Services Administration
FY 2025 per diem rates for Austin, Texas
Meals and incidental expenses (M&1E) rates and breakdown
First
M&IE Incidental andPrimary destination County total Breakfast Lunch Dinner expenses lastday
of
travel
Austin Travis $80 $20 $22 $33 S5 $60.00
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Marailarral
ITINERARY
Monday,March 3,2025-Business casual
4-6 p.m. DELEGATE REGISTRATION Down Right Austin Rotel 701 E 11th St,Austin,TX 78701
Retrieval of credentials
6-9 p.m. WELCOME RECEPTION Down Right Austin Hotel 701 E I ith St,Austin,TX 78701
Tuesday,March 4,2023-Business Attire
7:00 a.m. -8:30 a.m. LEGISLATIVE BREAKFAST-Down Right Austin Rotei 701 E 11th St,Austin,TX
78701
TRAVEL TO T C PITAL
9:30 a.m.-11:30 a.m.3 BREAKOUT SESSIONS 9:30 a.m,,10:15 a.m.,11:00 a,m.
Capital Meeting Room 1100 Congress Ave,,Austin,TX 78701
SESSION TOPICS:
▪ Education and Workforce
• Energy and Environmental
• Transportation and Infrastructure
11:30- Travel Back to the Hotel
NOON. -1:30 p.m. LEGISLATIVE LUNCHEON AT DOWNRIGHT
1:45 p.m.—3:15 p.m. 2 ADDITIONAL BREAKOUT SESSIONS 2:00 P.M.and 2:45 P.M.at the Downright
sSESS,ION TQPIC;
Economic Development
❑ Healthcare
3:15 p.m. CAPITAL VISITS
6-9 p.m. RECEPTION AND DINNER
Austin Saengerrunde Hall
Address: 1607 San Jacinto Blvd,Austin,TX 78701
Wednesday,March 5,2023 BusinessAttire
VISITS ON YOUR OWN TO CAPITOL
444 4th St
r4:, Austin, TX
3 hr 39 min IRS reimbursement: $167.79
250.4 mi
THead toward 4th St. Go for 39 ft.
Then 0.01 mi
r) Turn right onto 4th St. Go for 240 ft.
Then 0.05 mi
Turn right onto Fort Worth Ave. Go for 364 ft.
Then 0.07 mi
Turn left onto Proctor St. Go for 0.2 mi.
Then 0.2 mi
r+ Turn right onto Houston Ave. Go for 0.9 mi.
Then 0.9 mi
4-1 Turn 'eft onto W 16th St (TX-87). Go for 1.1 mi.
Then 1.1 mi
Turn right onto TX-82. Go for 2.2 mi.
Then 2.2 mi
Continue on i-leoty 0 Mills Hwy (TX-73 W). Go for 24.8 mi.
Then 24.8 mi
Take ramp onto 1-10 VV. Go for 134 mi.
Then 133.7 mi
EXIT Take exit 695 toward TX-71 W/La Grange/Austin. Go for 0.5 mi.
Then 0.5 mi
Icr Keep left onto Highway 71 (TX-71 W). Go for 77,2 mi.
Then 77.2 mi
y Keep left toward TX-71-TOLL W/Austin. Go for 0.1 mi.
Then 0.1 mi
T Continue on TX-71-TOLL W. Go for 4.0 mi.
Then 4.0 mi
RAMP
Take ramp onto US-183 N toward Downtown. Go for 1.6 mi.
Then 1.6 mi
Take the exit toward 7th St. Go for 0.9 mi.
Then 0.9 mi
of Continue on E 7th St. Go for 2.5 mi.
Then 2.5 mi
Turn left onto Brushy St. Go for 361 ft.
Then 0.07 mi
r) Turn right onto E 6th St. Go for 0.6 mi.
Then 0.6 mi
- 1 Turn left onto Congress Ave. Go for 180 ft.
Then 0.03 mi
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