HomeMy WebLinkAboutPR 24263: CONTRACT WITH PATRIOT SECURITY, SECURITY AT THE HEALTH DEPT. City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 3, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: (Judith Smith, Director of Health Services)
RE: P. R# 24263
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute
the second year(first renewal) contract with Patriot Security of Nederland, Texas for the purpose of
protecting the health staff and monitoring the public who enters the building. The City Council
approved the one-year contract with Patriot Security on April 9, 2024,pursuant to Resolution No. 24-
172, with option for two (2) additional one-year renewals.
Background:
Patriot Security has provided services for the City of Port Arthur's main lobby and annex building
since 2022, and the health department since April 2024.
Budget Impact:
Funds are budgeted in the Health Department's Other Contractual account, 001-23-061-5470-00-50-
000.
Recommendation:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute
the second year(first renewal) contract with Patriot Security for the Health Department, P.R. No
24263.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 7764 1-1 089 X 409.983.8101 X FAX 409.982.6743
P.R.No. 24263
04/03/2025 JS
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
THE SECOND YEAR (FIRST RENEWAL) OF THE CONTRACT WITH
PATRIOT SECURITY OF NEDERLAND, TEXAS FOR SECURITY
GUARD SERVICES FOR THE HEALTH DEPARTMENT IN THE
PROJECTED ANNUAL BUDGETED AMOUNT OF $50,000.00; FUNDS
AVAILABLE IN THE HEALTH DEPARTMENT'S OTHER
CONTRACTUAL ACCOUNT 001-23-061-5470-00-50-000
WHEREAS, one security guard is needed to maintain order and direct citizens to their
various locations within the Health Department; and,
WHEREAS, Patriot Security has provided Security Guard services for the Health
Department since March 2024; and,
WHEREAS,pursuant to Resolution No. 24-172, the City Council approved a one-year
contract with Patriot Security of Nederland, Texas, with an option to renew for two (2)
additional one-year periods; and
WHEREAS, the City of Port Arthur Health Department desires to renew the contract
with Patriot Security for one additional year(first renewal).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute the second year (first renewal)
contract with Patriot Security to provide security guard services at the Health Department, with
the option to renew for one (1) additional period in the projected budgetary amount of
$50,000.00, in substantially the same form as attached hereto as Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of A.D. 2025 at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
P.R. No. 24263
04/03/2025 JS
Thurman"Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Olga
2-1 06 )/ -e-t-P--tgi
Ronald Burton, CP LyndaSoswell, MA, ICMA-CM
City Manager Director of Finance
i,/ (,) u d,oab Jnnd
Clifton Williams Jr., CPPB JuOjth Smith, BSN, RN
Purchasing Manger Director of Health Services
P.R. No. 24263
04/03/2025 JS
Exhibit "A"
SECOND YEAR (FIRST RENEWAL)
CONTRACT FOR
SECURITY GUARD SERVICES FOR
HEALTH DEPARTMENT
THIS AGREEMENT, made this day of 2025,by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Patriot Security of Nederland Texas, herein acting
by and through ,hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-172,the City entered into a one(1)year contract with the option
to renew for two additional one-year periods. The parties hereby agree to exercise the said
option for the second year(first renewal).
2. The term of this Contract shall be from April 22, 2025, to April 21, 2026. The City can
terminate this contract at its convenience which includes, but is not limited to, funding not
being available in any budget cycle within thirty (30) days written notice.
3. During, the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with terms therein for the amounts of$21.75 per hour
and $32.63 per hour for overtime.
5. The term "Contract Documents" means and includes the following:
a) Agreement
mod *
c) Addenda 1 and 2 *
d) General Information *
c) Specifications *
f) Notice of Award
g) Notice to Proceed
*These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly
authorized officials,this Agreement in(2 copies) each of which shall be deemed an original on the
date first above written.
Wage
Signed on the day of , 2025.
OWNER
City Of Port Arthur
By:
Ronald Burton, CPM
City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2025.
CONTRACTOR
Patriot Security
By:
Print Name:
Title:
WITNESSES:
Print Name:
Wage