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Home My WebLink About(01) (A1) MAYOR, TRAVEL REQUEST ($3,017.78) C��) CITY CITY OF PORT ARTHUR COUNCIL TRAVEL REQUEST Pre-Travel/Event Form Name of Councilmember: Mayor Date of Request: 5/20/2025 Request to Attend Conference: Texas Department of Emergency Management _ Request to Attend Additional Session(s): Justification: See attached information Official Dates and Times of Conference: 5/26/2025 First Day of Registration 1:00 PM Time 5/27/2025 First Day of Sessions 8:00 AM Time 5/30/2025 Last Day of Sessions 11:30 AM Time Requested Departure Date: 5/26/2025 Requested Return Date: 5/30/2025 Travel Dates will be determined by Conference/Event Itinerary(please attach). Approved Departure Date: Approved Return Date: Mode of Transportation: I Private Veh. X City Veh. Air: Rental Veh. , Will be staying at this location: Embassy Suites Tele. No. 817-332-6900 Estimated Cost: 1) Transportation $ 746.00 2) Lodging $ 1,633.78 3) Meals $ 338.00 4) Conference Registration Fee $ 300.00 5) Shuttle Service 6) Other(specify) Total estimated cost of Trip: $ 3,017.78 Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No Amount: $ 746.00 Date Check Needed: 05/20/25 Applicable Account Number: I certify that this trip is of an essential nature and is required for the proper functioning of this department. Signed: Date: Signed: (Councilmember) Date: ACTION BY CITY COUNCIL: APPROVED: NOT APPROVED: Comment: Signed: Date: (City Secretary) NOTE: This form shall be placed on a Regular Meeting agenda of the City Council for approval before any travel arrangements,registration or hotel accomedations are made. TEXAS Mk EMERGENCY MANAGEMENT TH- ,;_,".FEr ELCE * * * 2025 Conference Schedule Monday, May 26 Memorial Day 1:00 PM - 5:00 PM Select Vehicle Move-In 2:00 PM - 5:00 PM Registration Open Tuesday, May 27 Vehicle Exhibit Hall Move-in: 8:00 AM - 1:00 PM Booth Exhibit Hall Move-in: 12:00 PM - 5:00 PM 7:00 AM - 5:00 PM Registration Open 8:00 AM - 5:00 PM Training Courses 9:00 AM - 11:00 AM TEMAC Meeting 12:00 PM - 1:00 PM Lunch (On your own) 1:00 PM - 2:30 PM Opening Session 3:00 PM - 4:00 PM Workshops 4:30 PM - 5:30 PM Workshops Wednesday, May 28 Booth Exhibit Hall Move-in: 8:00 AM - 10:00 AM Exhibit Hall Open: 9:00 AM - 6:00 PM 8:00 AM - 5:00 PM Registration Open 8:00 AM - 5:00 PM Training Courses 9:00 AM - 10:00 AM Workshops 10:30 AM - 11:30 AM Workshops 11:30 PM - 1:00 PM Lunch (On your own) 1:00 PM - 2:00 PM Workshops 2:30 PM - 3:30 PM Workshops 4:00 PM - 5:00 PM Workshops Thursday, May 29 Exhibit Hall Open: 8:00 AM - 2:00 PM 8:00 AM - 5:00 PM Registration Open 8:00 AM - 5:00 PM Training Courses 9:00 AM - 10:00 AM Workshops 10:30 AM - 11:30 AM Workshops 12:00 PM - 1:30 PM Awards Luncheon (Provided) 2:00 PM - 3:00 PM Workshops 3:30 PM - 4:30 PM Workshops 8:00 PM - 10:00 PM Closing Session Concert Friday, May 30 8:00 AM - 12:00 PM Training Courses 9:00 AM - 10:00 AM TEMAC Drought Preparedness Council 9:00 AM - 10:00 AM Workshops 10:15 AM - 11:45 AM TEMAC Executive Committee Meeting 10:30 AM - 11:30 AM Workshops As of 1/28/25 Subject To Change Christe Whitley From: The Conference <conference@tdem.texas.gov> Sent: Wednesday, April 23, 2025 5:17 PM To: Christe Whitley Subject: [NON-CoPA] Registration Confirmation TEXAS WELCOME TO COW Tows EMERGENCY MANAGEMENT * TF+ E CONFE * 2t1t * FORT WORTH, TEXAS 2025 Texas Emergency Management Conference-Confirmation and Receipt 4/23/2025 Christe Ned 444 4th street Port Arthur,TX 77640 Dear Christe, Thank you for registering for the 2025 Texas Emergency Management Conference. We are pleased to confirm that we have received and processed your Credit Card registration in the amount listed below. Please print this message as your receipt. Details: 4/23/2025 1 General Attendee $ 300.00 Christe Ned (8727279) E-Commerce Credit Card Payment(Master Card) $ 300.00 Total Purchase: $ 300.00 Total Payment: $ 300.00 Total Due: $0.00 Your registrant ID is: 8727279 You can make changes to your registration record,transfer your registration to another individual or upgrade your registration, at any time by going to: https://www.edgereg.net/er/Registration/Updatelnfo.jsp?ActivitylD=43000 1 Christe Whitley From: Embassy Suites by Hilton Confirmed <noreply@h6.hilton.com> Sent: Wednesday, April 23, 2025 5:30 PM To: Christe Whitley Subject: [NON-CoPA] Your May-26-2025 Confirmation #93046434 Hilton Join Hilton Honors 0E) Get instant benefits by joining - for free. See you soon, Christe Ned ' Your reservation for May-26-2025 has been confirmed. Confirmation #93046434 ,, i ..* _ LII * , IF w 4k . ',1.4 1 f . s Embassy Suites by Hilton Fort Worth Downtown 600 Commerce Street to +18173326900 9 Fort Worth TX 76102 US Maps & Directions>> 2 M ON 4,,,, 3 0 F R I 6 MAY 4 Nights MAY Check In_ 400 PM Check Out 1100 AM halal Add to Calendar Your Room Information 1 Guest Name: Christe Ned Guests: 1 Adult Rooms: 1 Room Plan: 1 KING BED NONSMOKING Your Rate Information BEST AVAILABLE RATE Rate per night 26-May-2025 - 27-May-2025 199.00 USD 27-May-2025 - 28-May-2025 362.00 USD 28-May-2025 - 29-May-2025 439.00 USD 29-May-2025 - 30-May-2025 362.00 USD Total for Stay per Room Rate 1,362.00 USD Taxes 237.39 USD Mandatory Charge 34.39 USD Total price for Stay 1,633.78 USD 1446 Modify Your Reservation >> TX I...IIIHiflIJ Elevate your st t , II i ' ... 1 ,, With exclusive member rates and perks) like free Wi-Fi and Price Match Guarani-':' Hilton Honors members get more value e. from stays. Plus, every stay earns you i .s i') Points that you can put toward freeT nights or redeem with our partners. } kart n 2 4/24/25,4:37 PM Privately owned vehicle(POV)mileage reimbursement rates I GSA An official website of the United States government GSA U.S. General Services Administration Privately owned vehicle (POV) mileage reimbursement rates GSA has adjusted all POV mileage reimbursement rates effective January 1,2025. Modes of transportation Effective/applicability Rate per date mile Airplane* January 1,2025 $1.75 If use of privately owned automobile is authorized or if no government- January 1,2025 $0.70 furnished automobile is authorized and available If government-furnished automobile is authorized and available January 1,2025 $0.21 Motorcycle January 1,2025 $0.68 Relocation Effective/applicability date Rate per mile Standard mileage rate for moving purposes January 1,2025 $0.21 Airplane nautical miles(NMs)should be converted into statute miles(SMs)or regular miles when submitting a voucher using the formula(1 NM equals 1.15077945 SMs). For calculating the mileage difference between airports,please visit the U.S. Department of Transportation's Inter-Airport Distance website. QUESTIONS: For all travel policy questions,email travelpolicy-@gsa.gov. Questions Have travel policy questions?Use our'Have a Question?'site Last updated:Dec 30,2024 https://www.gsa.gov/travel/plan-a-trip/transportation-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-reimbursement?topnav=travel 1/1 GMapQuQst Hotels rood Shopping Coffee Grocery Gas Directions from 444 4th St to 600 Commerce St Get step-oy-step .balking or driving directions from 444 4th St, Port Arthur, Texas to 600 Commerce St, Fort Worth, Texas. Avoid traffic with optimized routes. 444 4th St, Port Arthur, Texas 77,.. T� Q600 Commerce St. Fort Worth, Te... 0 Add stop Route settings Choose your route Route #1 Route #2 Route #3 via I-45 and US-287 4 hr 49 min 340mi p 4 4/24/25,4:20 PM FY 2025 per diem rates for ZIP Code 76102 GSA U.S. General Services Administration FY 2025 per diem rates for ZIP Code 76102 Meals and incidental expenses (M&IE) rates and breakdown First M&IE Incidental and Primary destination County total Breakfast Lunch Dinner expenses lastday of travel Arlington/Fort Worth/ Tarrant/ Grapevine City of $80 $20 $22 $33 $5 $60.00 Grapevine 6/a - v 6150 - C about:blank 1/1 The Conference provides an unparalleled opportunity for access to the latest technology, exchange of ideas, and research in the field of emergency management.