HomeMy WebLinkAboutPR 24255: DELL PURCHASE City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 16, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 24255 —Dell Purchase
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to make a large quantity purchase of computers and related equipment from Dell Marketing
L.P in an amount not to exceed $78,029.40.
Background:
The City routinely purchases computers and related equipment that is necessary for daily
operations. Such devices have been budgeted for in the Information Technology I.T.
Equipment budget.
Budget Impact:
The budgetary impact of this purchase is not to exceed $78,029.40. Funds are available in
account 001-09-023-5241-00-10-000-.
Recommendation:
It is recommended that City Council authorize the City Manager to approve a large quantity
purchase of computers and related equipment from Dell marketing L.P. through the Texas
Department of Information Resources contract number DIR-CPO-5792 for an amount not to
exceed $78,029.40.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 24255
4/16/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
COMPUTERS AND RELATED EQUIPMENT FROM DELL MARKETING, L. P.
THROUGH THE TEXAS DEPARTMENT OF INFORMATION RESOURCES
PURCHASING PROGRAM IN AN AMOUNT NOT TO EXCEED $78,029.40. FUNDING
BUDGETED IN INFORMATION TECHNOLOGY IT EQUIPMENT ACCOUNT 001-09-
023-5241-00-10-000-
WHEREAS, the City of Port Arthur ("City") requires the use of computers and related
equipment for City operations and routinely replaces computers and related equipment that has
reached the end of its useful life; and
WHEREAS, the City seeks to make a large quantity purchase of computers and related
equipment from Dell Marketing, L.P. in an amount not to exceed $78,029.40; and
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs as an
alternative to a formal bid process; and
WHEREAS,per Resolution No. 21-004, the City entered into an interlocal agreement for
cooperative purchasing with the Department of Information Resources Purchasing Program(DIR);
and
WHEREAS, Dell Marketing L.P. can provide computers and related equipment through
the Texas Department of Information Resources (DIR) contract number DIR-CPO-5792; and
WHEREAS, the specifications for the hardware will be 36 - Dell Pro Micro Desktops
[+DP]; 19—Dell Dock—WD19S 130w Power Delivery 180w Power Supplies; 23 —Dell Pro 14
Plus Laptops; 18 —Dell Pro 24 Plus Monitors—P2425H and 1 —Dell M.2 PCIe NVME Gen 3x4
Class 35 2230 Solid State Drives—512GB; and
WHEREAS,the specifications for the hardware are attached as Exhibit"A."
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to make a large
quantity purchase of computers and related equipment from Dell Marketing L.P. for an amount
not to exceed$78,029.40 through the Texas Department of Information Resources(DIR) contract
number DIR-CPO-5792 in substantially the same form attached hereto as Exhibit "A". Funds
available in the Information Technology Department account 001-09-023-5241-00-10-000-.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED this the day of May,A.D. 2025 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
P.R. NO.24255
4/16/2025
Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
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Slier
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Ronald Burton, CP Clifton illiams, CPPB
City Manager Purchasing Manager
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Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
,ei0
Lynda Boswell, Director of Finance
P.R. NO.24255
4/16/2025
Exhibit A
)5
A quote for your consideration.
To retrieve this eQuote online, log in to your Dell Premier Page and search for
your eQuote number under "Quotes" in the top menu bar.
:Duote No. 3000188343339
0ta; USD $78,029.40
eQuote Name: 2025 bulk order v3
eQuote Creator: brian.magana@portarthurtx.gov
Quoted On: Apr. 14, 2025
Expires By: May. 14, 2025
Company Name: CITY OF PORT ARTHUR
Customer Number: 245621
Phone: 4099838111
Premier Page Name: PORT ARTHUR, TEXAS
Authorized Buyer: fay.young@portarthurtx.gov
Contract Name: State of Texas Department of Information Resources
Contract Code: C000001269299
Customer Agreement Number: DIR-CPO-5792
Billing Address:
CITY OF PORT ARTHUR
PAYABLE ACCOUNTS
PO BOX 1089
PORT ARTHUR , TX 77641-1089
Pricing Summary
Qty Unit Price Discounted Subtotal
Unit Price
1. Dell Pro Micro Desktop [+ DP] 36 $2,042.49 $1,041.67 $37,500.12
Premier discount -$1,000.82
2. Dell Dock-WD19S 130w Power Delivery 180w 19 $287.49 $161.71 $3,072.49
Power Supply
Premier discount -$125.78
3. Dell Pro 14 Plus Laptop 23 $3,286.69 $1,503.66 $34,584.18
Premier discount -$1,783.03
4. Dell Pro 24 Plus Monitor- P2425H 18 $249.99 $152.49 $2,744.82
Premier discount -$97.50
5. Dell M.2 PCIe NVME Gen 3x4 Class 35 2230 1 $179.99 $127.79 $127.79
Solid State Drive - 512GB
Premier discount -$52.20
Subtotal: $78,029.40
Shipping: $0.00
Estimated Tax: $0.00
_.. Total (USD): $78,029.40
Shipping Address:
CITY OF PORT ARTHUR
DEPT IT
444 4Th St
CITY HALL
Port Arthur , TX 77640
Shipping Method:
FREE Standard Delivery
Product Details
Qty Unit Price Subtotal
Dell Pro Micro Desktop [+ DP]
1. (210-BPPW) 36 $1,041.67 $37,500.12
Order Code: rcrc1306729-8340198
Module Description Product Code SKU Qty
Dell Pro Micro G98S3RB 1
Dell Pro Micro QCM1250 210-BPPW
QCM 1250
Processor Intel®Core Ultra 5 235T vPro®(13 TOPS NPU, 14 cores.up to 5.0GHz) GRH5O3G 338-CRZJ 1
Operating GOVA5W2 1
Windows 11 Pro
System
Microsoft Office Activate Your Microsoft 365 For A 30 Day Trial GHKU96A 630-ABBT 1
CrowdStrike CrowdStrike Endpoint Protection Prow Essential Support 1yr G3B79M5 634-CCLG 1
Memory 16 GB: 1 x 16 GB,DDR5,up to 5600 MT/s,non-ECC G42TG9V 370-BCWF 1
Storage 512GB SSD GOO2JSD 400-BSWY 1
G780XKR 1
Additional No Additional Hard Drive 401-AANH
Storage
vuuoso vNuvuavcu r ry rruRnv rvun.1arr r ILhh..caovr yr rvrwi',r .�.i-vr'r'r r
Operating GALH68M 1
System English,French,Spanish,Brazilian Portuguese 619-BBPD
Language Pack
Power Cord Power Cord(US)for 180W Adapter G1S6LHJ 450-AAZN 1
GDZFP5E 555-BLWT.555- 1
Wireless Intel®Wi-Fi 6E AX211 2x2,802.11ax,Bluetooth®wireless card,internal antenna BLWW
Wireless Driver Wireless Driver,Intel®Wi-Fi 6E AX211,2x2,802.11ax,Bluetooth®wireless card GJ71 O4S 555-BLZP 1
Serial Port GVEYOQ7 1
No PCIe add-in-card 492-BBFF
Adapter
Optional Port GGOUO24 1
Modules Optional DisplayPort 382-BBPX
Keyboard Dell Wired Keyboard-KB216-US English-Black G3JLXPF 580-BCCR 1
Mouse Dell Wired Mouse-MS116 Black G1YKOP6 570-BBKP 1
External GTNM7E2 1
No External Speaker 817-BBBC
Speakers
Non-Microsoft GCGJ47F 1
Application Dell Pro Micro QCM1250 658-BFVZ
Software
PDF Solutions Foxit PDF Editor with Al Assistant G3NGE2D 634-CLHT 1
Operating GLA9OQ1 1
System
OS-Windows Media Not Included 620-AALW
Recovery
Options
ENERGY STAR ENERGY STAR Qualified G6J34SM 387-BBLW 1
Documentation Documentation GUX97AW 340-DNBV 1
System G5UVY8E 1
Monitoring Watch Dog SRV 379-BFYR
Options
Placemat Quick Start Guide GCBX7EI 340-DTWQ,389 1
FKHG
EAN/UPC G8WGTYN 1
Labels No UPC/EAN Label 389-BCGW
TPM Security Trusted Platform Module(Discrete TPM Enabled) GJMDKT6 329-BBJL 1
Shipping G6AS8OF 340-DTXM,389- 1
Shipping Material,MPP Cusion
Material BBUU
Label Regulatory Label for 90W Adapter G9MGZEJ 389-FKNR 1
Intel G915M7G
ResponsivenessDriver/APP for IRST 658-BFTS
Technologies
Processor Label Intel®Core TM Ultra 5 Processor Label GPLA7RK 389-FGFR 1
Transportation G12DH3B 1
from ODM to Desktop Standard shipment 800-BBIO
region
Home and GD4K19S 1
Small Business
Security
No anti-virus software 650-AAAM
solutions
Power Supply 90 Watt A/C Adapter GAQ9RF8 450-ALFO 1
Windows GYEO2AP 1
Autopilot
No AutoPilot 340-CKSZ
Adapter No Additional Cable GIXOLBM 379-BBCY 1
Hard Drive GABNY7H 1
Cables and 1st M.2 2230 SSD Extend Bracket&Screw 575-BCRQ
Brackets
Stands and GJO5ZSE 1
No Stand or Mount 575-BBBI
Mounts
FGA Module No FGA NOFGA 817-BBBB 1
No vPro®support 631-BCFK
Management
Speakers Internal Speaker GY5CFD6 520-BBGY 1
EPEAT 2018 EPEAT 2018 Registered(Silver) GTZOE2H 379-BDTO 1
TAA No Federal Order GUSA19Y 340-ACQQ 1
Standard G08HOVI 716-4275,716- 1
3Y ProSupport Next Business Day Onsite Service after remote diagnosis with HW-SW
Hardware 4280,989-3449,716-
Support
Support Service 3403
Micro
GJO5ZSE 1
575-BBBI
No Stand or Mount
Mounting Option
Qty Unit Price Subtotal
Dell Dock-WD19S 130w Power Delivery 180w
2 i Power Supply 19 $161.71 $3,072.49
i (210-AZBM)
Order Code: rcrc1306729-8340124
Module Description Product Code SKU Qty
Base Dell Dock-WD19S 130w Power Delivery-180w AC GVW28P6 210-AZBM 1
Standard GBCO196 1
Hardware 3Y Basic Hardware Service with Advanced Exchange after remote diagnosis 824-3993,824-3984
Support Service
Qty Unit Price Subtotal
57- Dell Pro 14 Plus Laptop
3. s (210-BPDK) 23 $1,503.66 $34,584.18
Order Code: rcrc1306729-8340188
Module Description Product Code SKU Qty
Base Dell Pro 14 Plus(PB14250)BTX Base GPSDRZ4 210-BPDK 1
Processor Intel®Core TM Ultra 5 236V,vPro®(40 TOPS NPU,8 cores,up to 4.7 GHz) GHKY2JM 379-BFXG 1
Operating
G2MWHR3
Windows 11 Pro,Copilot+PC 619-BBGL
System
Microsoft Office Activate Your Microsoft 365 For A 30 Day Trial GHKU96A 630-ABBT 1
CrowdStrike CrowdStrike Endpoint Protection Prow Essential Support 1yr G3B79M5 634-CCLG 1
Integrated Intel®ArcT!" graphics for Intel®Core'Ultra 5 236V vPro®processor, 16 GB GBYGWT5 338-CRMN 1
Base Options
LPDDR5x memory
Systems
GYTG1UZ 631-BBZX
Intel®vPro®Enterprise Technology Enabled
Management
Memory 16 GB:LPDDR5x,8533 MT/s(onboard) GBM4LDU 370-BCNS 1
Storage 512 GB TLC SSD GMUDL7B 400-BSLT 1
Display 14",Non-Touch, FHD+,300 nit,45%NTSC.Anti-Glare,FHD+IR Cam GLPQ2IG 391-BJQK 1
Keyboard English US backlit Copilot key keyboard GN6BZYA 583-BMLQ 1
Mouse No Mouse G8043UZ 570-AADK 1
Wireless Driver Intel®BE201 WLAN Driver G12Q518 555-BLNW 1
Wireless Intel®Wi-Fi 7 BE201,2x2,802.11 be,Bluetooth®5.4 wireless card G9SOTDX 555-BLMQ 1
Mobile
GR9571Y 1
556-BBCD
No Mobile Broadband Card
Broadband
Primary Battery 3-cell,55 Wh,ExpressChargeTM Capable, ExpressChargeT" Boost Capable GNOUXD5 451-BDKX 1
AC Adapter 65W AC adapter,USB Type-C GA2KE8W 492-BDTG 1
PalmRest No Fingerprint Reader,No Smart Card Reader,No RJ-45 G27F6LU 346-BLCP 1
Small Business
No anti-virus software 650-AAAM
Security
solutions
Photo,Video, G6XD4CJ 1
and Media CyberLink PowerDirector 2025 Ultra&PhotoDirector 2025 Ultra 634-BYFS
Solutions
Operating GLA90Q1 1
System OS-Windows Media Not Included 620-AALW
Recovery
Options
Power Cord E4 Power Cord 1 M for US GCOU30Q 470-BCXK 1
Setup and GBLUVZ4 1
Features Quick Start Guide 340-DSJG
Guides
Documentation Documentation GUX97AW 340-DNBV 1
ENERGY STAR ENERGY STAR Qualified G6J34SM 387-BBLW 1
FGA Module PB14250 LNL 203/US/BTS FG0009 998-HKBL 1
Non-Microsoft G3PHAG2 1
Application Dell Additional Software-Dell Pro Laptop 658-BFVB
Software
Packaging BTS LNL CPU+65W Adapter,Clamshell GAIMC1V 340-DTMT 1
Processor Label Intel®Core TM" Ultra 5 vPro Processor Label G2LX5CW 389-FJMH 1
Transportation G1U8Y59 1
from ODM to Smart Selection Shipment(VS) 800-BBQH
region
EAN POD Label POD Label GAX83SM 389-EDJB 1
Windows GYE02AP 1
No AutoPilot 340-CKSZ
AutoPilot
Camera FHD HDR+IR Camera,Facial Recognition,TNR,Camera Shutter,Microphone GVATBU9 319-BBKH 1
EPEAT 2018 EPEAT 2018 Registered(Gold) GBU8CHM 379-BDZB 1
Chassis OptionsNo WWAN(WLAN only)Tray,No RJ-45,Clamshell GC8WOAE 321-BLPF 1
ICPS Intel®Connectivity Performance Suite GJ9CG51 640-BBTF 1
Operating GALH68M 1
System English,French,Spanish,Brazilian Portuguese 619-BBPD
Language Pack
Intel GHL21 F0 1
ResponsivenessiRST not selected 409-BCWL
Technologies
GLN6RZQ 975-3461,714- 1
Standard 0464,714-6667,997-
Hardware 3Y ProSupport Plus with ProSupport and AD and KYHD and Service Account Mgr 8367,714-6671.714-
Support Service 6690,714-6689,714-
6691
Qty Unit Price Subtotal
Dell Pro 24 Plus Monitor-P2425H
4. g"" (210-BMGH) 18 $152.49 $2,744.82
Order Code: rcrc1306729-8340125
Module Description Product Code SKU Qty
Dell Pro 24 Plus GWP6CXB 1
Monitor- Dell Pro 24 Plus Monitor-P2425H 210-BMGH
P2425H
Standard G2V0K68 1
Hardware 3Y Basic Hardware Service with Advanced Exchange after remote diagnosis 814-5380,814-5381
Support Service
Dell M.2 PCIe NVME Gen 3x4 Class 35 2230 Solid
5 ; State Drive -512GB 1 $127.79 $127.79
IOW (AB292881)
Order Code: AB292881
Module Description Product Code SKU Qty
Dell M.2 PCIe 1
NVME Gen 3x4
Class 35 2230 AB292881
Solid State
Drive-512GB
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This Quote will,if Customer issues a purchase order for the quoted items that is accepted by Supplier,constitute a contract between the entity issuing this Quote('Supplier")and the
entity to whom this Quote was issued('Customer").Unless otherwise stated herein,pricing is valid for thirty days from the date of this Quote.All products,pricing,and other
information is based on the latest information available and is subject to change for any reason,including but not limited to tariffs imposed by government authorities.Supplier
reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors.Taxes and/or freight charges listed on this Quote are only estimates.The final
amounts shall be stated on the relevant invoice.Additional freight charges will be applied if Customer requests expedited shipping.Please indicate any tax exemption status on your
purchase order and send your tax exemption certificate to Tax_Department@dell.corn or ARSalesTax@emc.com,as applicable.
Governing Terms:This Quote is subject to:(a)a separate written agreement between Customer or Customer's affiliate and Supplier or a Supplier's affiliate to the extent that it
expressly applies to the products and/or services in this Quote or,to the extent there is no such agreement,to the applicable set of Dell's Terms of Sale(available at
www.deil.comlterms or www.deil.comloemterms),or for cloud/as-a-Service offerings,the applicable cloud terms of service(identified on the Offer Specific Terms referenced below);
and(b)the terms referenced herein(collectively,the"Governing Terms").Different Governing Terms may apply to different products and services on this Quote.The Governing
Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.
Supplier Software Licenses and Services Descriptions:Customer's use of any Supplier software is subject to the license terms accompanying the software,or in the absence of
accompanying terms,the applicable terms posted on wwvv.Dell.com/euta.Descriptions and terms for Supplier-branded standard services are stated at
www.dell.com/servicecontractsiglobal or for certain infrastructure products at www.deilemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific,Third Party and Program Specific Terms:Customer's use of third-party software is subject to the license terms that accompany the software.Certain Supplier-
branded and third-party products and services listed on this Quote are subject to additional,specific terms stated on w'era.deli.com/offeringspecificterns("Offer Specific Terms').
In case of Resale only:Should Customer procure any products or services for resale,whether on standalone basis or as part of a solution,Customer shall include the applicable
software license terms,services terms,and/or offer-specific terms in a written agreement with the end-user and provide written evidence of doing so upon receipt of request from
Supplier.
In case of Financing only:If Customer intends to enter into a financing arrangement("Financing Agreement')for the products and/or services on this Quote with Dell Financial
Services LLC pr other funding source pre-approved by Supplier("FS"),Customer may issue its purchase order to Supplier or to FS.If issued to FS,Supplier will fulfill and invoice FS
upon confirmation that:(a)FS intends to enter into a Financing Agreement with Customer for this order,and(b)FS agrees to procure these items from Supplier.Notwithstanding the
Financing Agreement,Customer's use(and Customer's resale of and the end-user's use)of these items in the order is subject to the applicable governing agreement between
Customer and Supplier.except that title shall transfer from Supplier to FS instead of to Customer.If FS notifies Supplier after shipment that Customer is no longer pursuing a
Financing Agreement for these items,or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier,Customer shall promptly pay the
Suppfer invoice amounts directly to Supplier.
Customer represents that this transaction does not involve:(a)use of U.S.Government funds;(b)use by or resale to the U.S.Government;or(c)maintenance and support of the
product(s)listed in this document within classified spaces.Customer further represents that this transaction does not require Supplier's compliance with any statute,regulation or
information technology standard applicable to a U.S.Government procurement.
For certain products shipped to end users in California,a State Environmental Fee will be applied to Customer's invoice.Supplier encourages customers to dispose of electronic
equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Dell Marketing LP.U.S.only.Dell Marketing LP.is located at One Dell Way,Mail Stop 8129,Round Rock,TX 78682