HomeMy WebLinkAboutPR 24261: RENEWAL OF THE JANITORIAL CONTRACT WITH QUEST MAINTENANCE SERVICES Enency
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Texas
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: May 13, 2025
To: Ronald Burton, CPM, City Manager
From: Calvin Matthews, PE, Water Utilities Director
RE: PR No. 24261 —Renewal of the Janitorial Contract with Quest Maintenance Services
Introduction:
The Water Utilities Department and Purchasing Division wish to renew the existing contract with
Quest Maintenance Services for Janitorial Services for the Utility Service Center, Water
Warehouse, and Water Purification Plant.
Background:
On June 18, 2024 City Council Approved Resolution No. 24-258, a one-year contract with the
option to renew for two additional one-year period,with Quest Maintenance Services for Janitorial
Services. The Water Utilities Department wishes to renew the existing contract for an additional
year with Quest Maintenance Services for said services for the Utility Service Center, Water
Warehouse, and Water Purification Plant with an annual projected budgetary impact of
$48,768.00.
Budget Impact:
The Water Utilities Department wishes to renew the existing contract with Quest Maintenance
Services for Janitorial Services for the Utility Service Center, Water Warehouse, and Water
Purification Plant for an annual projected budgetary impact of$48,768.00. Funding is available in
Account Nos. 410-40-210-5470-00-00-000 ($15,576.00) and 410-40-215-5470-00-00-000
($33,192.00), Other Contractual Services.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 24261, authorizing the City
Manager to renew the exsiting contract with Quest Maintenance Services of Beaumont, Texas as
outlined/discussed above.
PR No. 24261
4/2/2025 CV
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE A
ONE YEAR CONTRACT RENEWAL WITH QUEST MAINTENANCE
SERVICES OF BEAUMONT, TEXAS FOR JANITORIAL SERVICES AT
THE UTILITY SERVICE CENTER,WATER WAREHOUSE AND WATER
PURIFICATION PLANT WITH AN ANNUAL PROJECTED BUDGETARY
IMPACT OF $48,768.00; FUNDING AVAILABLE IN WATER UTILITIES
ACCOUNT NOS. 410-40-210-5470-00-00-000 ($15,576.00) AND 410-40-215-
5470-00-00-000 ($33,192.00),OTHER CONTRACTUAL SERVICES.
WHEREAS, on June 18, 2024, the City Council approved Resolution No. 24-258 for
Janitorial Services with Quest Maintenance Services, of Beaumont, Texas for the Utility Service
Center, Water Warehouse, and Water Purification Plant for a one-year period, with the option to
renew for two additional one-year periods; and,
WHEREAS, the Water Utility and Water Warehouse are pleased with the services
provided by Quest Maintenance and recommend renewing the contract for an additional year; and,
WHEREAS,it is deemed appropriate for City Council to approve a one-year renewal,with
the option to renew for one additional year period with Quest Maintenance Services as delineated
in Exhibit"A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
THAT,the facts and recitals in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute a one year contract renewal, in substantially the same form as Exhibit "A", with Quest
Maintenance Services of Beaumont, Texas, for janitorial services at the Utility Service Center,
Water Warehouse, and Water Purification Plant, with the option to renew for one (1) additional
one-year period, for an annual projected budgetary impact of$48,768.00; and,
PR No. 24261
4/2/2025 CV
Page 2 of 3
THAT, the funds are available in Water Utilities Account Nos. 410-40-210-5470-00-00-
000 ($15,576.00) and 410-40-215-5470-00-00-000 ($33,192.00), Other Contractual Services: and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED THIS day of , 2025 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
CITY OF PORT ARTHUR:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24261
4/2/2025 CV
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROV jOR ADMINISTRATION:
211110vi
W.Lv\t,-
Ronald in,'►'�M
City Mana:
iy,k,('Calvin MattheP
Water Utilities Director
APPROVED FOR FUNDING:
Clifton liams, CI'}PB Linda(Lyn) Boswell, MA, ICMA-CM
Purchasing Manager Director of Finance
Exhibit "A"
CONTRACT FOR JANITORIAL SERVICES FOR
THE UTILITY SERVICE CENTER, WATER WAREHOUSE
AND WATER PURIFICATION PLANT
THIS AGREEMENT, made this day of , 2025, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Quest Maintenance Services of Beaumont, Texas
hereinafter called "CON TRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Agreement shall start from July 1, 2025 to June 30, 2026, with an option to
renew for one (1) additional one-year period, unless sooner terminated under the provision
hereof. The City can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle within thirty (30) days written
notice.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in the bid documents.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Specifications*
c) General Information*
d) Bid*
c) Addcndum*
f) Notice of Renewal/Notice to Proceed
* These items were attached to the original contract.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an
original on the date first written above.
Signed on the day of , 2025.
ATTEST: OWNER:
CITY OF PORT ARTHUR
BY
Sherri Bellard, City Secretary Ron Burton, CPM, City Manager
Signed on the day of _ , 2025.
WITNESS: CONTRACTOR:
QUEST MAINTENANCE SERVICES
By: BY
Print Name: PRINT NAME:
TITLE: