HomeMy WebLinkAboutPR 24325: PAEDC, INDUSTRIAL AND COMMERCIAL MAINTENANCE, COPPER TUBE CONDENSING COILS FOR THE DAIKIN AC ROOFTOP UNIT PAC-5 PORT*ARTHUR
INTEROFFICE MEMORANDUM
Date: May 6, 2025
To: Honorable Mayor and City Council
Through: Ron Burton, CPMCityManager
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From: Terry Stokes, PAEDC Chief Executive Officer
RE: PR 24325 I The ratification of the PAEDC accepting a quote from Industrial and
Commercial Maintenance (ICM)to furnish and install two (2) Copper Tube
Condensing Coils for the Daikin AC Rooftop Unit PAC-5 located at 549 4th Street.
The intent of this Agenda Item is to seek the City of Port Arthur's City Council's ratification of the
PAEDC accepting a proposal from Industrial and Commercial Maintenance (ICM) to furnish and
install two(2) Copper Tube Condensing Coils for the Daikin AC Rooftop Unit PAC-5 located at 549
4th Street.
Background:
ICM, an awarded vendor for Buyboard Contract #638-21; the PAEDC is contracted with them to
oversee the Preventative Maintenance of the HVAC system at 549 4th Street. On April 14,2025,the
system that services the second floor of the premises stopped cooling and ICM was called out to
investigate/repair. Upon examination, it was discovered the two (2) condensing coils were leaking
and are no longer working properly and in need of replacement; and, the area of the building
impacted encompasses the Flex Room, which is utilized on a frequent basis for various workshops,
training, etc.; PAEDC deemed the need for emergency repairs for the public health, safety and
welfare associated with occupancy of the building.
Budgetary Impact:
The budgetary impact of this item is $22,599.62 funds available in PAEDC Account No. 120-80-
625-5318-00-00-000 (Equipment Maintenance) I Project No. ED0002.OTH.EQM.
Recommendation:
It is recommended that the City of Port Arthur's City Council ratifies the PAEDC's accepting a
proposal from Industrial and Commercial Maintenance (ICM) to furnish and install the two (2)
Copper Tube Condensing Coils for the Daikin AC Rooftop Unit PAC-5 located at 549 4th Street.
P.R. No. 24325
5/6/2025 JMC
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR RATYIFING THE PORT ARTHUR
ECONOMIC DEVELOPMENT CORPORATION'S
ACCEPTANCE OF A PROPOSAL FROM INDUSTRIAL
AND COMMERCIAL MAINTENANCE (ICM) OF
BEAUMONT, TEXAS TO FURNISH AND INSTALL TWO
(2) NEW HVAC COPPER TUBE CONDENSENING COILS
AT 549 4TH STREET, AT A COST NOT TO EXCEED
$22,599.62, FUNDS AVAILABLE 120-80-625-5318-00-00-000
PROJECT NO. ED0002.OTH.EQM (EQUIPMENT
MAINTENANCE)
WHEREAS, The Port Arthur Section 4A Economic Development Corporation
("PAEDC")owns the property located at 549 46h Street and is obligated to maintain this property;
and
WHEREAS, Industrial and Commercial Maintenance (ICM) is the vendor the PAEDC is
contracted with to oversee the Preventative Maintenance for the HVAC system at 549 4th Street;
and
WHEREAS, On April 14, 2025,the system that services the second floor of the premises
stopped cooling and ICM was called out to investigate/repair. Upon examination, it was
discovered the two (2) condensing coils were leaking and are no longer working properly and in
need of replacement; and
WHEREAS, the area of the building impacted encompasses the Flex Room, which is
utilized on a frequent basis for various workshops, training, etc.; and
WHEREAS, pursuant to Chapter 271 of the Texas Local Government Code, a city, by
resolution of its governing body, may participate in cooperative purchasing programs such as
Buyboard, as an alternative to formal bid process; and
WHEREAS, ICM, an awarded vendor for Buyboard Contract #638-21, provided a
proposal for the necessary repair, Exhibit"A" in the amount of$22,599.62; and
WHEREAS, ICM has received the approved proposal and will begin the repair upon
receipt of the necessary parts; and
WHEREAS, the PAEDC Board of Directors at their May 5, 2025 Board Meeting, has
ratified the acceptance of a proposal from Industrial and Commercial Maintenance in the same
form as the Proposal attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby ratifies the Port Arthur Economic Development
Corporation to accept a proposal from ICM to furnish and install 2 new copper tube condensing
coils at 549 4th Street at a cost of$22,599.62.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2025,
at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES:
Mayor
Councilmembers
NOES:
Page 2
Thurman "Bill" Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Terry Stokes, PAEDC CEO
APPROVED AS TO FORM:
Stanley Springerley, PAEDC Att ney
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
LyndnBoswell, Finance Director
Page 3
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EXHIBIT A
Page 4
CITY OF PORT ARTHUR-ECONOMIC DEVELOPMENT COORPORATION--PRESS BLDG.ICM PROPOSAL
TO FURNISH AND INSTALL 2-NEW COPPER TUBE CONDENSING COIL ON PACS AC ROOFTOP PACKAGE(JiNii
Industrial and Commercial
e°#.1*.°11111111111.14)
Mechanical
TACLA23943C
nn 4445 Westpark Avenue
Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
April 30,2025
PORT ARTHUR EDC
549 4`-H STREET(PRESS BLDG)
PORT ARTHUR TX
ATTN: Mrs.Villarreal,MRS.JOANIE COLLAZO
Subject: ICM PROPOSAL TO FURNISH AND INSTALL QTY OF 2 CONDENSING COILS-IN ROOFTOP AC UNIT
#PAC-5(2"a FLOOR WEST SIDE ROOFTOP AC UNIT.)
Dear Mrs.Villarreal,Mrs.Collazo,
Industrial Commercial Mechanical is pleased to offer the following proposal to Furnish labor and materials to
Furnish and Install a Quantity of 2-DAIKIN COPPER TUBE Condensing Coils in package AC PAC#5 includes the
foow'ir.g: ems;
Item QTY Description
1 2 Qty of 2-Replacement COPPER tube Condenser Coils for DPS020AHMY4DV-4
2 2 Men ICM HVAC Technicians Labor:to install 2-Replacement Condensing Coil in PAC#5 AC
3 1 Refrigerant 410A-to Charge AC Unit#PAC5-to proper specifications.
4 1 Liquid Line Refrigerant Drier furnished and installed with Condensing Coils.
5 1 lot Copper tubing fittings,needed to perform reconnections to new Condensing Coil.
6 1 Oxygen/Acetylene Torch materials,and Silver Solder brazing materials, needed to install coils.
7 1 ICM—Furnishing Crane Lift Truck to remove old coils and lift new Coils to rooftop for installation.
8 1 Removal,Hauling and Disposal of old coils from jobsite,is furnished by ICM.
ICM PRICE TO PERFORM THE PROPOSED WORK.
LABOR $ 2,975.00
PARTS $19,624.62
TOTAL $22,599.62 SALES TAX NOT INCLUDED—Please allow 10—15 workdays for Estimated Delivery time
This Proposal is Valid for 30 days from the date proposal is furnished.
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR FOR BUYBOARD CONTRACT#638-21
We would appreciate the opportunity to provide these services. Please let me know if you would like to
proceed with the proposed service repair,and what purchase order number we will utilize,for our billing
for services.
As always,we thank you for your business and the opportunity to provide our services.
Regards,
Jerzy rF. Jofinson
ICM Sales Representative 409-658-8797