HomeMy WebLinkAboutPR 24343: 36" WATERLINE AERIALCROSSING COATING CLOSEOUT City of •
ort rtlru�—
Texas
INTEROFFICE MEMORANDUM
Date: May 9, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, C.P.M., City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24343 —36" Waterline Aerial Crossing Coating Closeout
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to accept the closeout
documents to close out the 36" Waterline Crossing Coating Project, and to authorize the City
Manager to release the retainage amount of$17,295.65.
Background:
The two 36-inch Waterlines along Savannah Avenue& Main"D"Canal Alligator Bayou and
Savannah Avenue & and Main Outfall Canal were constructed in 2004. The Aerial Crossing
parts were corroded and were in urgent need of rehabilitation.
Resolution No. 24-203 awarded the project to Blastco Texas Inc. of Channelview, Texas for
$336,520.00,and Schaumburg&Polk,Inc. Engineering Firm of Beaumont,Texas is the project
engineer and construction manager.
Resolution No. 24-416 approved Change Order No. 1 to remove and replace the existing ARV
tap on the 36" waterline along Savannah Ave, including new tapping saddle with a 6" flanged
spool, gate valve, and ARV. Change Order No. 1 also extended the contract time by 28 days
and increased the contract by $9,393.12 to a new total contract amount of$345,913.12.
Blastco Texas, Inc. submitted the closeout documents and Schaumburg & Polk, Inc. Engineer
along with City Staff confirmed the project has been completed. All the completion of the
project documents required are attached.
"Remember,we are here to serve the Citizens of Port Arthur"
En'n•.
City of c n
ort rtitut —
Texas
Budget Impact:
The original contract total amount is $336,520.00.
Change Order No. 1 increased the total project cost by$9,393.12 to a new total contract amount
of$345,913.12.
Funds for the retainage invoice are available in Retainage Account No. 405-00-000-2050-00-
00-000.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No.24343,authorizing the City
Manager to accept the project completion and authorize the release of the retainage of
$17,295.65.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24343
5/7/25 cm
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ACCEPT THE PROJECT COMPLETION
DOCUMENTS FOR THE 36" WATERLINE AERIAL
CROSSING COATING PROJECT WITH BLASTCO
TEXAS, INC. OF CHANNELVIEW, TEXAS, AND
RELEASE THE RETAINAGE IN THE TOTAL AMOUNT
OF$17,295.65; FUNDING IS AVAILABLE IN RETAINAGE
ACCOUNT NO. 405-00-000-2050-00-00-000.
WHEREAS,pursuant to Resolution 24-203,the 36"Waterline Aerial Coating Project was
awarded to Blastco Texas Inc. of Channelview, Texas with a total projected budgetary amount of
$336,520.00; and,
WHEREAS, Schaumburg & Polk, Inc. Engineering Firm of Beaumont, Texas was hired
as Construction Engineer to oversee the project; and,
WHEREAS,pursuant to Resolution 24-416, Change Order No. 1 was approved to remove
and replace the existing ARV tap on the 36" waterline along Savannah Avenue increasing the
contract amount by $9,393.12 to the new total contract amount of$345,913.12; and,
WHEREAS, Blastco Texas, Inc. submitted the closeout documents which were verified
by Schaumburg & Polk, Inc. Engineer and City Staff, stating that to the best of their knowledge,
the 36"Waterline Aerial Crossing Coating Project has been completed in general accordance with
the City standards including an Engineer's Certificate of Completion (Exhibit "A"), Contractor's
Affidavit (Exhibit "B"), Contractor's Certificate of Warranty (Exhibit "C"), and Contractor's
Certificate and Release (Exhibit"D"); and,
WHEREAS,the retainage for this project is due, as the work is completed and billed, and
the release of retainage to Blastco Texas,Inc. of Channelview,Texas for$17,295.65 (Exhibit"E")
is recommended.
PR No. 24343
5/7/25 cm
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager is hereby authorized to accept the closeout documents of the 36"
Waterline Aerial Crossing Coating Project, including Engineer's Certificate of Completion
(Exhibit"A"), Contractor's Affidavit(Exhibit"B"),Contractor's Certificate of Warranty(Exhibit
"C"), Contractor's Certificate and Release (Exhibit"D"); and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute on
behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit "F") for the completion of
the 36"Waterline Aerial Crossing Coating Project; and,
THAT, the Release of Retainage be paid to Blastco Texas, Inc. of Channelview, Texas,
for the amount of$17,295.65 (Exhibit"E"); and,
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of , 2025 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Thurman Bill Bartle
Mayor
PR No. 24343
5/7/25 cm
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Roxann Pais Cotroneo
City Secretary City Attorney
•
APPROV 1�,'�1 R ADMINISTRATION:
110%,
Ronal s' '"P'
City Maria?, r
Calvin Matthews, P. .
Water Utilities Director
APPROVED AS TO FUND AVAILABILITY:
dor V
Lynd (L n) Boswell, A, ICMA-C
Finance Director
Clifton,`. Williams Jr., CPPB
Purchasing Manager
8PLJ1
May 12, 2025 SCHAUMBURG&'POLK,INC.
0119E 31616f.16EJ .EFILF,UTORE
Mrs. Jess Liao, PE
Utility Engineering Manager
City of Port Arthur
444 4th St,
Port Arthur, Texas 77640
Re: Waterline Aerial Crossing Coating
Certificate of Completion
Dear Mrs. Liao,
This letter is intended to serve as our written certification'that the above referenced
project has been completed, and to the best of our knowledge, the work has been
constructed in accordance with the plans and specifications. Please note that the
warranty period for the above referenced project started May 8, 2025, and will run for a
period of 12 month thereafter. A warranty inspection will be conducted 11 months after
the start of the warranty period.
Sincerely,
SCHAU BURG & OLK, INC
Nestor Barro a
Project Ma ger
CC: Mr. Calvin Matthews, City of Port Arthur
Mr. David De Lean, Blastco Texas, Inc.
8865 College Street, Suite 100 I Beaumont, TX 77707 www.SPI-ENG.com
P: 409.866.0341 I F: 409.866.0337
i )EXHIBIT D
i
` AFFIDAVIT OF BILLS PAID
STATE OF TEXAS §
§
COUNTY OF Harris §
BEFORE ME, the undersigned authority, on this day personally appeared
Melinda Finch Controller [title) of Blastco Texas Inc
[subcontractor/supplier],and,upon oath,after first being duly sworn,deposed and stated:
"My name is Melinda Finch and I am the Controller (title] of
Blatsco Texas Inc [subcontractor/supplier], hereinafter referred to in this affidavit as
"Subcontractor". The facts set forth herein are within my personal knowledge and are true and correct,and I
am competent and authorized to make this affidavit on behalf of Subcontractor.
Subcontractor has supplied labor,materials,equipment and/or services under a contract with
Blastco Texas,Inc ("Contractor"),for work to be performed on that certain project known as
City of PortAuthor (the"Project"), located at 444 4th St.
Waterline Aerial Crossing (the"Property").
Subcontractor has paid each and all of its subcontractors,laborers,suppliers,vendors and
materialmen in full for all labor,materials,equipment and/or services provided to it for incorporation in or
use or work on the Project for the period ending April 2025 (the"Pay Period").Subcontractor
acknowledges that Contractor is relying on Subcontractor's statements and representations herein in
making payment to Subcontractor.
Subcontractor hereby waives and releases any and all rights,claims and causes of action which
Subcontractor may have against Contractor and/or the owner of the Project, including any and all costs,
expenses and damages incurred by Subcontractor,arising out of or related to all labor,materials,
equipment and/or services furnished for incorporation in or use or work on the Project through the Pay
Period. ,
The undersigned affiant agrees to indemnify Contractor of and from any and all toss,cost or
expense resufting from any false or incorrect information contained in this affidavit.
Blastco Texas Inc
By: -I[Signature/,e, f>: C-
A_ffiant]
Printed Name: Melinda Finch
Title: Controller
SUBSCRIBED AND SWORN TO before me on this_day of V a 1 202.5, by
Melinda Finch , Controller [title]of Blastco Texas Inc
[subcontractor/supplier],known to me or proved through photo identification.
`vfi'A"f,G. /' MG'1/i--fife-1.
l
Not r ublic in and for the State 9f Texls
My commission expires: ()),-k-� r , z OZ c'
I Ku1WANNA HOLMAN STOOL
I Notary ID0132714638
CI µy Commission Expires
4 • October 6.2026 i
CONTRACTOR'S CERTIFICATE OF WARRANTY
,
FROM: )Ct* �1, 1 ,/
(.Miune otTontractor)
TO: C Al (3\- Rô ii)\„,,,,i
((hrner/
REFERENCE CONTRACT NO.: ?C 1. `'( ,
CONTRACT ENTERED INTO THE ) " DAY OF �J 0\y O f BETWEEN THE
CITY OF PORT ARTHUR AND i0k S- en. )-k
OF C n u / r1(_
FOR THE PROJECT )C,'\--fi It v\. 0*i OA Crf)Ss i v� C ` -'
� S It
KNOW ALL MEN BY THESE PRESENTS:
1.) 3!Otc'CQ does hereby guarantee all of the work done under the
(;Nance r f Cartractor)
above referenced contract to be free from faulty materials in every particular,and free from improper
workmanship,and against injury from proper and usual wear; and agrees to replace or re-execute without
cost to the Owner and Operator such work as may be found to be improper or imperfect,and to make
good all damage caused to other work or materials due to such required replacement or re-execution.
2.) This guarantee shall cover a period of one(I)year from the date of acceptance of all work under this
contract by Owner,as evidenced by the Contractor's Certificate of Completion.
3.) This Certificate is given in connection with the final payment under the contract between the Owner and
gin Sfen , and with the knowledge that it will he relied upon in
(,Name r f Contractor)
Making such payment and that such payment would not be made except upon the truth of the matter
contained in this affidavit.
t
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this S day of
My -az)s
tg/P5-1-cz 77
;SEAL} (Contractor)
BY:
. (Signature)
'?t,fa-Fel
FR- MuloiDe 601
(Prfntt:f7"NaineiTitle o/'(deer)
t
1-Warranth
IN WITNESS WHEREOF,the undersigned has signed and scaled this instrument this day of
2o2S-"
(4„y
gAs.)1, 0
(Contractor)
BY:
(Signature
✓(Printed Name/Title ol.Officer)
( e& , being first dilly sworn on oath, deposes and says, First, that, he/she is the
(.4f/runt)
Pjc'i of 15/0\STCp 'Y
(Title) ✓ (,Vame of C'ompunl)1
Second,that he/she has read the foregoing certificate by him/her subscribed as ?( 6 C+
(T(tle l
of /a54 Co
(Name of Company)
Affiant further states that the matters and things stated herein arc true.
1/04'vt
(Affrant)
Subscribed and sworn to before me this O day of r-ka1/41
My commission expires OC beC ( 1 Zoz '
1 ( 4y1 1<, ,
•• KIMWAMXA HOLMAN STANCH.• �7j !.)TAR)'
i it.11`F Motary 10//32714838
Atsg My Commission Expires
1 cioY October 6,202E
2
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: 6'/ckc*co x
(X irne ei/'Crrnu ucrury
TO: CAI CA ?0
owner)
00�
REFERENCE CONTRACT NO.: -PO y —03
CONTRACT ENTERED INTO THE ) `DAY OF 5i\ aQ a BETWEEN THE
CITY OF PORT ARTHUR AND
OF elneol dui c,1/��
FOR THE PROJECT Vfti vv€ Ae (ta\ C'recA\� l crIt
KNOW ALL MEN BY THESE PRESENTS:
I.) The undersigned hereby certifies that there is due from, and payable by,the Owner to the Contractor
under the contract and duly approve Change Orders and modification the balance of
2.) The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there are
outstanding and unsettled the following items which he claims arc just and due and owing by the Owner
to the Contractor:
a.
b.
c.
d.
(Itemize claims and amounts doe.if none,so state)
3.) The undersigned further certifies that all work required under this contract, including work required under
Change Order(s) numbered 1 ,has been performed in accordance with the terms thereof,and that
there are no unpaid claims for materials, supplies,or equipment and no claims of laborers or mechanics
for unpaid wages arising out of the performance of this contract, and that the wage rates paid by the
contractor were in conformity with the contract provisions relating to said wage rates.
4.) Except for the amounts stated under Paragraphs I and 2 hereof,the undersigned has received from the
Owner all sums of money payable to the undersigned under, or pursuant to,the above-mentioned contract
or any modifications or changes thereof.
5.) That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned does
hereby release the Owner and Operator from any all claims arising under or by virtue of this contract,
except the amount listed in Paragraph 2 hereof due from the owner,provided however, that if any reason
the Owner does not pay the full amount stated in Paragraph 1 hereof,said deduction shall not affect the
validity of this release,but the amount so deducted shall be automatically included under Paragraph 2 as
an amount which the Contractor has not released but will release upon payment thereof. The Contractor
further certifies that upon the payment of the amount listed in Paragraph 2 hereof,and of an amount
which may be deducted from Paragraph 1 hereof,he will release the Ov'rThr and'Opdiitor'from any and
all claims of any nature whatsoever arising out of paid contract modification thereof, and will execute
such further releases or assurances of the Owner and Operator may request:,`„. ' •
I , being first duly sworn on oath, deposes and says, First, that, he/she is the
t:tf/iant)
?rDjt Of- /iggilen— of fTx
(Title) (Name r f ContpanvJ
Second. that he/she has read the foregoing certificate by him/her subscribed as Pf01 1740,
(Title)
(Name((Cotnpanr)
Affiant further states that the matters and things stated herein are true.
•
(Afunt)
Z�L Subscribed and sworn to before me this day of � r'� J 26'22.
My commission expires 0(.i'-6be 2 V L 0
i„,_vit,v,v,_„,(J-1)i-Atc,..,___S 1-g,c
KIMWANNA HOWAN STANCH I r 4A RY
Notary ID M132/141138
016:0; My Commission Expires I
1 a October 6,2028
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CERTIFICATE OF ACCEPTANCE FOR
SANITARY SEWER REHABILITATION SABINE PASS PEARL STREET
PROJECT
FOR
THE CITY OF PORT ARTHUR
To: Blastco Texas, Inc. of Channelview, Texas
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the 36" Waterline Aerial Crossing Coating Project,based on the Engineer's Certificate
of Completion by Schaumburg& Polk, Inc., Contractor's Affidavit of Bills Paid,the
Contractor's Certificate and Release, and Contractor's Certificate of Warranty from
Blastco Texas of Channelview, Texas.
Ronald Burton, CPM
City Manager
ATTEST:
Sherri Bellard
City Secretary