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Home My WebLink AboutPR 24329: CONTRACT AMENDMENT FOR SALVATION ARMY INTEROFFICE MEMORANDUM Date: May 20, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Mary Essex, Grants Program Administrator RE: Contract Amendment for the Salvation Army—P. R. #24329 Introduction: This agenda item seeks the City Manager's authorization to amend the Salvation Army's HOME Investment Partnerships Grant American Rescue Plan(HOME-ARP)budget. The amendment will close and transfer the $2,000 Travel and$6,000 Food Services budgets to the remaining Rent and Utility Assistance budget, increasing the Rent and Utility Assistance remaining budget from$22,600 to $30,600, and the Case Management has a remaining budget of$1,904.60. The total remaining contract is $32,504.60. The Salvation Army has requested that funds be transferred from the Travel and Food Services budget to address eligible program participants'rental and utility assistance needs. Background: To address the need for homelessness assistance and supportive services, Congress appropriated $5 billion in American Rescue Plan funds to be administered through the Home Investment Partnerships (HOME)program to perform four activities that must primarily benefit qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations. These activities include: (1)development and support of affordable housing; (2) tenant-based rental assistance(TBRA), (3)provision of supportive services; and(4) acquisition and development of non-congregate shelter units. Resolution number 23-295 authorized a HOME-ARP contract with the Salvation Army. The contract permits the Salvation Army to serve residents who qualify for the HOME-ARP grant. Budget Impact: The HOME Investment Partnership Grant American Rescue Plan(HOME-ARP) is the only funding source. Account# 108-13-033-5470-00-40-000; PROJECT#HMEARP1. P. R. # 24329 05/06/256—M.E.E. RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE HOME INVESTMENT PARTNERSHIPS PROGRAM AMERICAN RESCUE PLAN (HOME-ARP) CONTRACT WITH THE SALVATION ARMY. THE AMENDMENT WILL TRANSFER $6,000 FUNDING FROM THE FOOD SERVICES BUDGET AND $2,000 FROM THE TRAVEL BUDGET TO THE RENTAL AND UTILITY ASSISTANCE BUDGET. THE ACCOUNT NUMBER IS 108-13- 033-5470-00-40-000; PROJECT#HMEARP1. WHEREAS,to address the need for homelessness assistance and supportive services, Congress appropriated $5 billion in American Rescue Plan funds to be administered through the Home Investment Partnerships(HOME)program to perform four activities that must primarily benefit qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations. These activities include: (1) development and support of affordable housing; (2)tenant-based rental assistance(TBRA), (3)provision of supportive services; and (4) acquisition and development of non-congregate shelter units; and, WHEREAS, Resolution 23-295 allocated$50,000 to the Salvation Army to provide services to residents who qualify under the HOME-ARP grant. The original budget included $6,000 for Food Services, $14,000 for Case Management, $28,000 for Rental and Utility Assistance, and $2,000 for Travel expenses; and, WHEREAS, the Salvation Army requests to amend its HOME-ARP contract. The amendment will transfer$6,000 from Food Services and $2,000 from Travel to the Rental and Utility Assistance Budget. The amendment will result in zero Food Services and Travel Services budgets and increase the remaining Rental and Utility Assistance Budget to $30,600. The Case Management will have a remaining budget of$1,904.60. The total remaining contract will be $32,504.60. (see Attachment"A"); and, WHEREAS,the City Council now finds it desirable and appropriate to amend the Salvation Army's HOME-ARP budget; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT the City Manager is authorized to execute an amendment to the original contract with the Salvation Army from: • Food Services - $ 6,000.00 • Case Management $14,000.00 • Rental and Utility Assistance $28,000.00 • Travel Expense- $ 2,000.00 $50,000.00 Leaving a remaining balance after the budget transfer to: • Food Services $ 0.00 • Case Management $ 1,904.60 • Rental and Utility Assistance $30,600.00 • Travel Expenses $ 0.00 $32,504.60 THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED this day of A. D., 2025 at a Regular meeting of the City Council of the City of Port Arthur,Texas by the following vote: AYES: MAYOR; COUNCILMEMBERS: NOES: THURMAN"Bill"BARTIE,MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVED AS TO FORM: ROXANN PAIS COTRONEO CITY ATTORNEY APPROVED D INISTRATION: RO BU N PM C Y M GER a - • J ' PAMELA LANGFORD ASSISTANT CITY MANAGER—OPERATIONS/ DIRECTOR OF DEVELOPMENT SERVICES APPROVED AS TO AVAILABILITY OF FUNDS: /04 YA LYNDA BOSWELL DIRECTOR OF FINANCE Mary Essex From: James Guzman<James.Guzman@uss.salvationarmy.org> Sent: Tuesday,May 6,2025 12:18 PM To: Mary Essex Cc: Elizabeth Rodriguez; Crystal Lenz;Claudia Guzman Subject: [NON-CoPA]The Salvation Army Jefferson County City of Port Arthur Home-ARP Mary, Thank you for your help over the phone.This email serves as a request to reallocate funds from our food services and transportation to rental and utilities assistance.This would be a total of$8,000 reallocated to rent and utilities assistance ($2000 from transportation and $6,000 from food services). Also do you know when the next round of CDBG applications will be? Thank you for your help again! LIEUTENANT JAMES GUZMAN Corps Officer 1A' Texas Division '� Jefferson County TX Corps P: +1 (409)896-2361 M: +1 (936)324-9818 2350 Interstate 10 E, Beaumont,TX 77703 Message me on Teams The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential,proprietary and/or privileged material.Any review,retransmission,dissemination,or other use of,or taking of any action in regard to this information by persons or entities other than the intended recipient is prohibited and may be subject to legal action.If you receive such mail in error,please notify the sender and delete the material from all devices. • Amendment #1 DATE: MAY 20, 2025 ORIGINAL AGREEMENT DATE: July 10, 2023 THE SALVATION ARMY PROJECT DESCRIPTION: Provide case management and Rental and Utility Assistance to eligible program participants in the HOME INVESTMENT PARTNERSHIPS PROGRAM AMERICAN RESCUE PLAN(HOME-ARP) Grant. ORIGINAL CONTRACT BUDGETS: • Food Services - $ 6,000.00 • Case Management $14,000.00 • Rental and Utility Assistance $28,000.00 • Travel Expense- $ 2,000.00 $50,000.00 AMENDED CONTRACT REMAINING BUDGETS: • Food Services $ 0.00 • • Case Management $ 1,905.28 • Rental and Utility Assistance $30,600.00 • Travel Expenses $ 0.00 $32.505.28 Executed this day of May, 2025 The Salvation Army By: Print Name: Title: CITY OF PORT ARTHUR By: Ronald Burton, CPM City Manager