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HomeMy WebLinkAboutPR 24337: REPLACEMENT OF OLD GENERATORS AT FIRE STATIONS NO, 1 4 AND CENTRAL Enemy City of % ort rthu _ Texas • www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 20, 2025 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Antonio O. Mitchell, Interim Deputy Fire Chief RE: P.R. No.24337 - Replacement Old Generators at Stations 1, 4, and Central Fire Stations Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 24337 authorizing the City Manager to enter a contract with Corvus Communication LLC of Cleveland, Texas through TIPS Cooperative Purchasing Program Contract No. 250104 for replacement of generators at fire station one (1) located at 1215 Woodworth Blvd, fire station four(4)located at 5036 South Gulfway Drive,and central fire stations located at 300 Waco Ave, in an amount not to exceed $204,413.76. This amount is based on the obtained quotes from vendors marked in Exhibit A. Background: Our current generators are outdated and have reached the end of their expected working lives. Over time,the efficiency and reliability of these generators have significantly decreased,leading to increased operational costs. Securing replacement parts has become increasingly difficult and expensive, and frequent repairs disrupt essential services at our stations when these generators are needed. In some instances,the age of the generators means that certain critical malfunctions cannot be effectively addressed, posing a risk to operational continuity during power outages and during server weather incidents. Replacing these generators now will ensure a stable and reliable power supply, reduce long-term maintenance expenses, and mitigate the risk of critical failures that could compromise essential services in Port Arthur. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 \ / City of JI� ort rthur — Texas www.PortArthurTx.gov Budget Impact: This item has a budgetary impact of$204,413.76,which is available in Fire Department Capital Improvement Account No. 307-19-047-8512-00-30-000 Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 24337 5/20/2025 aom RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CORVUS COMMUNICATIONS LLC OF CLEVELAND, TEXAS, THROUGH TIPS COOPERATIVE CONTRACT NO. 250104 FOR REPLACEMENT OF GENERATORS AT FIRE STATION ONE (1) LOCATED AT 1215 WOODWORTH BLVD, FIRE STATION FOUR (4) LOCATED AT 5036 SOUTH GULFWAY DRIVE, AND CENTRAL FIRE STATIONS LOCATED AT 300 WACO AVE,IN AN AMOUNT NOT TO EXCEED $204,413.76; FUNDING IS AVAILABLE IN FIRE DEPARTMENT, CAPITAL ACCOUNT NO. 307-19-047-8512-00-30- 000 WHEREAS, Port Arthur Fire Department Station No One (1), Station Four (4), and Central Fire Station in Port Arthur, Texas, urgently need to replace aging generators, which have exceeded their operational lifespan and are outdated,passed their working lifespan; and WHEREAS, the current generators at our Port Arthur Fire Station 1, Station 4, and Central Fire Stations are well past their prime and operating beyond their intended lifespan. This has resulted in a noticeable decline in their efficiency and reliability, directly contributing to higher operational expenditure. The increasing difficulty and cost of procuring replacement parts, coupled with the frequent need for repairs, lead to disruptions in essential services. Critically, the age of these units means that some malfunctions are now irreparable, creating a significant risk of operational downtime during power outages, which could impact vital services within Port Arthur. Proactive replacement of these generators is essential to guarantee a consistent and dependable power supply, lower long-term maintenance costs, and prevent potential critical failures that could jeopardize essential operations in our community; and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through a purchase contract of the Commission for the purpose of the Commission; and P.R.No. 24337 5/20/2025 aom WHEREAS, pursuant to Resolution Number 12-008, the City entered into an interlocal agreement with Region VIII Education Service Center for participation in the Interlocal Purchasing System(TIPS) Cooperative Purchasing Program; and WHEREAS, Corvus Communication LLC of Cleveland, Texas, has submitted a quote through TIPS Cooperative Purchasing Program Contract No. 250104 for the replacement of three generators for the above-mentioned fire stations located in Port Arthur, Texas, in an amount not to exceed $204,413.76 (Exhibit "A"). With individual prices, the first generator cost$74,350.72, the second $56,852.08, and the third $73,237.96. This price variation corresponded to the specific size requirements of each station. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the City Manager to execute a contract with Corvus Communications LLC of Cleveland, Texas, for the replacement cost of three generators for the aforementioned fire stations in an amount not to exceed $204,413.76, attached in substantially the same form as Exhibit A. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of , 2025, at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES Mayor: Councilmember: NOES: P.R. No.24337 5/20/2025 aom Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City ger Antonio O. Mitchell Interim Deputy Fire Chief Robert L. Havens Interim Fire Chief P.R.No.24337 5/20/2025 aom APPROVED AS TO A LABILI OF FUNDS: ynda Boswell Finance Director �n t Clifton illiams, CPPB Purchasing Manager PURCHASE AGREEMENT This Purchase Agreement("Agreement") is made and entered into as of the date of the last signature below,by and between: Seller: Corvus Communications LLC 167 Magnolia Trail Cleveland,TX 77328 rene@corvuscommunications.com I (281) 761-4342 Buyer: City of Port Arthur Fire Department P.O.Box 1089 Port Arthur,TX 77641-1089 1. Sale of Goods Seller agrees to sell,and Buyer agrees to purchase,the following goods: •One(1) Blue Star 100Kw GM100-03 3-Phase NG Generator,as detailed in the attached Schedule A(Estimate No.31087 dated May 1,2025). 2. Total Purchase Price The total purchase price for the goods,including freight and labor,is$74,350.72. 3. Payment Terms Payment shall be made according to the following draw schedule: • First Draw: 75%of total invoice ($55,763.04) due at time of generator order. • Second Draw: 25%of total invoice($18,587.68) due at time of delivery. 4. Delivery Terms The generator will be delivered to: Station#1 1215 Woodworth Blvd Port Arthur,TX 77640 5. Taxes Sales tax is calculated and included per AvaTax reference provided in the attached estimate. City of Port Arthur is exempt from sales tax. 6. Schedule A— Estimate The detailed scope of work,equipment specifications,and pricing are included in Schedule A(attached). 7. Warranty Two years from the date of start up or 2000 hours limited warranty. 8. Entire Agreement This Agreement,including all schedules,constitutes the entire understanding between the parties and supersedes any prior agreements or understandings,whether written or oral. IN WITNESS WHEREOF,the parties have executed this Agreement as of the dates written below. Corvus Communications LLC By: Name: Rene Trevino Title: President Date: City of Port Arthur By: Name: Title: Date: Schedule A Attached: Estimate No.31087 Rev-Dated 05/01/2025 ESTIMATE l 1 Corvus Communications LLC rene@corvuscommunications.com 167 Magnolia Trl +1 (281)761-4342 VU S Cleveland,TX 77328 www.corvuscommunications.com '� ) COMMUNICATIONS Bill to Ship to CITY OF PORT ARTHUR STATION#1 PO BOX 1089 1215 Woodworth Blvd PORT ARTHUR,TX 77641-1089 US Port Arthur,TX 77640 US Estimate details Estimate no.:31087 Estimate date:05/01/2025 # Product or service Description Qty Rate Amount 1. Generator Materials Blue Star 100Kw GM100-03 3-Phase 1 $69,321.43 $69,321.43 NG Generator 2. FREIGHT Shipping 1 $3,571.43 $3,571.43 3. LABOR/SERVICE TIPS Contract#250104 1 $1,457.86 $1,457.86 4. SCOPE OF WORK: Purchase and deliver a 100kw 3 phase liquid cooled generator Engine Model:General Motors 5.7LTCAC EPA 100kW Standby Power Rating at 1800 RPM Governor-Electronic lsochronous Voltage:240/120V 3 Phase 60 Hz 1.0 PF Gen Model:Stamford UCI274F 12 Lead Wired 240V 1 Phase Double Delta 125°C Rise Over 40°C Ambient Voltage Regulator:Stamford AS440 Automatic Voltage Regulator Control Panel:Blue Star DCP7310 Microprocessor Based Gen-Set Controller Mounted Facing Left from Generator End (Unless Specified Otherwise)Standard Features:Low Oil Pressure,High Coolant Temp,Overspeed,Over crank Shutdowns Emergency Stop Pushbutton,Audible Alarm Buzzer with Silencing Switch Control Panel Options: Unit Color:White Enclosure:Level 3(Sound Attenuated Enclosure)Powder Coated .090 Aluminum Rugged and Durable 200 MPH Wind Rated Enclosure with Exhaust Hood Pitched Roof for Increased Structural Integrity and Improved Watershed Punched Intake with Baffle and Punched Exhaust Openings Keyed Alike Lockable Doors with Draw Down Latches and Stainless Steel Component Hinges Additional 1.5"Thick Polydamp Type D Acoustical Foam(PAF) Formed Steel Base with Mounting and Lifting Holes Includes Vibration Mounts to Isolate Unit from Base Rail Sound Attenuation Foam:Sound Attenuation Installed in Enclosure and Exhaust Hood Cooling:Unit Mounted Radiator(50°C Ambient) Oil Drain Extension:Plumbed to Bulkhead Fitting in Base Mainline Breaker:400 Amp 2 Pole 240 Volt Breaker Mounted&Wired in a NEMA 1 Enclosure Payment Draw Format First Draw of 75%($55,763.04)total invoice due at time of generator order. Second Draw of 25%($18,587.68)total invoice due at time of delivery. 5. Sales Tax Sales Tax calculated by AvaTax for 12296- 1 $0.00 $0.00 V8 at Wed May 7 05:56:15 UTC 2025 Total $74,350.72 Accepted date Accepted by PURCHASE AGREEMENT This Purchase Agreement("Agreement")is made and entered into as of the date of the last signature below,by and between: Seller: Corvus Communications LLC 167 Magnolia Trail Cleveland,TX 77328 rene@corvuscommunications.com I (281) 761-4342 Buyer: City of Port Arthur Fire Department P.O.Box 1089 Port Arthur,TX 77641-1089 1. Sale of Goods Seller agrees to sell,and Buyer agrees to purchase,the following goods: • One (1) Blue Star GM60-02 60kw single phase 120/240 NG Generator,as detailed in the attached Schedule A(Estimate No.31089 dated May 1,2025). 2. Total Purchase Price The total purchase price for the goods,including freight and labor,is$56,825.08. 3. Payment Terms Payment shall be made according to the following draw schedule: • First Draw: 75%of total invoice ($42,618.81) due at time of generator order. •Second Draw: 25%of total invoice ($14,206.27) due at time of delivery. 4. Delivery Terms The generator will be delivered to: STATION#4 5036 S Gulfway Dr Port Arthur,TX 77642 US 5. Taxes Sales tax is calculated and included per AvaTax reference provided in the attached estimate. City of Port Arthur is exempt from sales tax. 6. Schedule A— Estimate The detailed scope of work,equipment specifications,and pricing are included in Schedule A(attached). 7. Warranty Two years from the date of start up or 2000 hours limited warranty. 8. Entire Agreement This Agreement,including all schedules,constitutes the entire understanding between the parties and supersedes any prior agreements or understandings,whether written or oral. IN WITNESS WHEREOF,the parties have executed this Agreement as of the dates written below. Corvus Communications LLC By: Name: Rene Trevino Title: President Date: City of Port Arthur By: Name: Title: Date: Schedule A Attached: Estimate No.31089 Rev-Dated 05/01/2025 ESTIMATE r 1 Corvus Communications LLC rene@corvuscommunications.com 167 Magnolia Trl +1 (281)761-4342 C RVUS Cleveland,TX 77328 www.corvuscommunications.com • ��1 COMMUNICATIONS Bill to Ship to CITY OF PORT ARTHUR STATION#4 PO BOX 1089 5036 S Gulfway Dr PORT ARTHUR,TX 77641-1089 US Port Arthur,TX 77642 US Estimate details Estimate no.:31089 Estimate date:05/01/2025 # Product or service Description Qty Rate Amount 1. Generator Materials Blue Star GM60-02 60kw single phase 1 $52,139.43 $52,139.43 120/240 NG Generator 2. FREIGHT Shipping 1 $3,571.43 $3,571.43 3. LABOR/SERVICE TIPS Contract#250104 1 $1,114.22 $1,114.22 4. SCOPE OF WORK: Purchase and deliver a 60kw single phase liquid cooled generator Engine:General Motors 5.7L EPA 60kW Standby Power Rating at 1800 RPM Governor-Electronic Isochronous Voltage:240/120V 1 Phase 60 Hz 1.0 PF Gen Model:Stamford UCI224G 12 Lead Wired 240V 1 Phase Double Delta 125°C Rise Over 40°C Ambient Voltage Regulator:Stamford AS440 Automatic Voltage Regulator Control Panel:Blue Star DCP7310 Microprocessor Based Gen-Set Controller Mounted Facing Left from Generator End (Unless Specified Otherwise)Standard Features:Low Oil Pressure,High Coolant Temp,Overspeed,Over crank Shutdowns Emergency Stop Pushbutton,Audible Alarm Buzzer with Silencing Switch Unit Color:White Enclosure:Level 3(Sound Attenuated Enclosure)Powder Coated .090 Aluminum Rugged and Durable 200 MPH Wind Rated Enclosure with Exhaust Hood Pitched Roof for Increased Structural Integrity and Improved Watershed Punched Intake with Baffle and Punched Exhaust Openings Keyed Alike Lockable Doors with Draw Down Latches and Stainless Steel Component Hinges Additional 1.5"Thick Polydamp Type D Acoustical Foam(PAF) Formed Steel Base with Mounting and Lifting Holes Includes Vibration Mounts to Isolate Unit from Base Rail Sound Attenuation Foam:Sound Attenuation Installed in Enclosure and Exhaust Hood Cooling:Unit Mounted Radiator(50°C Ambient)Oil Drain Extension:Plumbed to Bulkhead Fitting in Base Mainline Breaker:300 Amp 2 Pole 240 Volt Breaker Mounted&Wired in a NEMA 1 Enclosure Payment Draw Format First Draw of 75% ($42,618.81)total invoice due at time of generator order. Second Draw of 25%($14,206.27)total invoice due at time of delivery. 5. Sales Tax Sales Tax calculated by AvaTax for 12298- 1 $0.00 $0.00 VO at Fri May 2 01:54:53 UTC 2025 Total $56,825.08 Accepted date Accepted by PURCHASE AGREEMENT This Purchase Agreement("Agreement") is made and entered into as of the date of the last signature below,by and between: Seller: Corvus Communications LLC 167 Magnolia Trail Cleveland,TX 77328 rene@corvuscommunications.com I (281) 761-4342 Buyer: City of Port Arthur Fire Department P.O.Box 1089 Port Arthur,TX 77641-1089 1. Sale of Goods Seller agrees to sell,and Buyer agrees to purchase,the following goods: • One (1) Blue Star 100Kw GM100-02 Single Phase NG Generator,as detailed in the attached Schedule A(Estimate No.31088 dated May 1, 2025). 2. Total Purchase Price The total purchase price for the goods,including freight and labor,is$73,237.96. 3. Payment Terms Payment shall be made according to the following draw schedule: • First Draw: 75%of total invoice($54,928.47) due at time of generator order. • Second Draw: 25%of total invoice ($18,309.49) due at time of delivery. 4. Delivery Terms The generator will be delivered to: CENTRAL STATION 300 Waco Ave Port Arthur,TX 77640 US 5. Taxes Sales tax is calculated and included per AvaTax reference provided in the attached estimate. City of Port Arthur is exempt from sales tax. 6. Schedule A— Estimate The detailed scope of work,equipment specifications,and pricing are included in Schedule A(attached). 7. Warranty Two years from the date of start up or 2000 hours limited warranty. 8. Entire Agreement This Agreement,including all schedules,constitutes the entire understanding between the parties and supersedes any prior agreements or understandings,whether written or oral. IN WITNESS WHEREOF,the parties have executed this Agreement as of the dates written below. Corvus Communications LLC By: Name: Rene Trevino Title: President Date: City of Port Arthur By: Name: Title: Date: Schedule A Attached: Estimate No.31088 Rev-Dated 05/01/2025 ESTIMATE t 16 - -- --- - -- -RVUS\ Corvus Communications LLC rene@corvuscommunications.com 167 Magnolia Trl +1 (281)761-4342 Cleveland,TX 77328 www.corvuscommunications.com "� ) COMMUNICATIONS Bill to Ship to CITY OF PORT ARTHUR CENTRAL STATION PO BOX 1089 300 Waco Ave PORT ARTHUR,TX 77641-1089 US Port Arthur,TX 77640 us Estimate details Estimate no.:31088 Estimate date:05/01/2025 # Product or service Description Qty Rate Amount 1. Generator Materials Blue Star 100Kw GM100-02 Single Phase 1 $68,516.21 $68,516.21 NG Generator 2. FREIGHT Shipping 1 $3,285.71 $3,285.71 3. LABOR/SERVICE TIPS Contract#250104 1 $1,436.04 $1,436.04 4. SCOPE OF WORK: Purchase and deliver a 100kw 1 phase liquid cooled generator Engine Model:General Motors 5.7LTCAC EPA 100kW Standby Power Rating at 1800 RPM Governor-Electronic Isochronous Voltage:240/120V 1 Phase 60 Hz 1.0 PF Gen Model:Stamford UCI274F 12 Lead Wired 240V 1 Phase Double Delta 125°C Rise Over 40°C Ambient Voltage Regulator:Stamford AS440 Automatic Voltage Regulator Control Panel:Blue Star DCP7310 Microprocessor Based Gen-Set Controller Mounted Facing Left from Generator End (Unless Specified Otherwise)Standard Features:Low Oil Pressure,High Coolant Temp,Overspeed,Overcrank Shutdowns Emergency Stop Pushbutton,Audible Alarm Buzzer with Silencing Switch Control Panel Options: Unit Color:White Enclosure:Level 3(Sound Attenuated Enclosure)Powder Coated .090 Aluminum Rugged and Durable 200 MPH Wind Rated Enclosure with Exhaust Hood Pitched Roof for Increased Structural Integrity and Improved Watershed Punched Intake with Baffle and Punched Exhaust Openings Keyed Alike Lockable Doors with Draw Down Latches and Stainless Steel Component Hinges Additional 1.5"Thick Polydamp Type D Acoustical Foam(PAF) Formed Steel Base with Mounting and Lifting Holes Includes Vibration Mounts to Isolate Unit from Base Rail Sound Attenuation Foam:Sound Attenuation Installed in Enclosure and Exhaust Hood Cooling:Unit Mounted Radiator(50°C Ambient) Oil Drain Extension:Plumbed to Bulkhead Fitting in Base Mainline Breaker:400 Amp 2 Pole 240 Volt Breaker Mounted&Wired in a NEMA 1 Enclosure Payment Draw Format First Draw of 75%($54,928,47)total invoice due at time of generator order. Second Draw of 25%($18,309.49)total invoice due at time of delivery. 5. Sales Tax Sales Tax calculated by AvaTax for 12297- 1 $0.00 $0.00 VO at Fri May 2 01:52:09 UTC 2025 Total $73,237.96 Accepted date Accepted by Droc uct Warranty 9olicy & BLUE ST*R Warranty Submission procecLres Power Systems Inc. Warranty Coverage: Warranty coverage and length varies.Please refer to the warranty document provided with each particular product to verify warranty terms and conditions. Warranty Period: The warranty period begins on the invoice date.The warranty start date can be adjusted to the date the unit was put into service,provided that the unit is installed, and the Start-Up Instructions&Warranty Validation form has been completed properly and returned to Blue Star Power Systems,Inc.within 180 days from the invoice date of the product.The warranty will not be effective unless a copy of the Blue Star Power Systems,Inc.Start-Up Instructions&Warranty Validation form is returned to Blue Star Power Systems,Inc.within 30 days of the start-up date.If the completed Start-Up Instructions&Warranty Validation form are not returned to Blue Star Power Systems,Inc.within 365 days(1 year),from the product invoice date,all applicable unit warranties will be void.Additionally,the engine manufacturer's engine registration from must be completed and returned to the engine manufacturer as stated in the instructions with the registration form. Component department sales warranty is 1 year from invoice date;components only,no mileage,labor,or travel.No exceptions will be made. Submitting a Warranty Request: All warranty repairs must be authorized by the Blue Star Power Systems,Inc.warranty department prior to the work being performed.A reference number will be assigned to each case.The issued case reference number is used for record keeping only and is not an authorization for payment.All requests for warranty reimbursement must be completed and submitted on a Blue Star Power Systems,Inc.warranty claim form with the correct issued reference number.Replacement parts must be purchased through the Blue Star Power Systems,Inc.components department for warranty repairs.Warranty approvals through the sales department are not valid authorization. All requests for warranty reimbursement must be submitted for consideration within 60 days of the case number issuing date. A copy of your work order should be provided along with the claim form.Provide as much complete,detailed information regarding the problem,correction,parts used,and charges as possible.Photos of the problem,correction and installation are encouraged and at times required. If requested by Blue Star Power Systems,Inc.,defective parts are to be returned to the address below,along with the completed forms.Please mark all packages with the case number.Parts may be returned to product manufacturers at times to determine cause of failure.All warranties may not be valid or enforceable unless(1) all supporting maintenance records are kept on file with the end user and made available upon request from factory,and(2)the generator set is routinely exercised in accordance with operating instructions.Product warranty does not apply to malfunctions caused by physical damage,misuse,improper installation,repair or service by unauthorized persons,or normal wear and tear.Failure/faults beyond materials or workmanship will not be considered for warranty.Any requested rental equipment to perform warranty repairs is beyond coverage. Travel not paid when additional trip required due to the distributor not carrying proper service tools,diagnostic equipment,including generator control panels,and normal service and maintenance parts. Rate Agreements: The rates for labor,travel and mileage,and maximum travel distance radius must be pre-approved and on file with Blue Star Power Systems,Inc.prior to the commencement of any work.Requests for rate adjustments must be submitted for approval to Blue Star Power Systems,Inc.in writing 60 days prior to the desired effectivity date. Any work that is to be performed outside of normal working hours that could result in over-time rates must be approved prior to the work being performed.Sub- contracted work performed by others will be reimbursed at the actual cost,not exceeding the pre-approved rate agreements with the distributor. Payment: Reimbursement of approved warranty settlements will be in the form of a credit to your account with Blue Star Power Systems,Inc.To receive approved warranty settlement credits,your account must be in good standing,which includes all open accounts receivable balances being current and within approved terms.If at the time of approved warranty settlement your account is not current or within the approved terms you will be notified that you have 30 days to get your account current or you will forfeit your approved warranty settlement credits.No exceptions will be made. Contact and shipping information: Blue Star Power Systems,Inc. Attn:Warranty Department 2250 Carlson Drive North Mankato,Minnesota 56003 Ph:+1 507-345-1776 warranty@bluestarps.com This agreement is deemed made and executed in North Mankato.Nicollet County,Minnesota and shall be construed and interpreted in accordance with the laws of the state of Minnesota without giving effect to its conflicts of laws principals.Each of the parties submits to the exclusive personal jurisdiction and venue with respect to any action or proceeding arising out of,in connection with,relating to,or by reason of this agreement before the district court of the state of Minnesota,located in Nicollet County and agrees that all claims in respect of the action or proceeding may be heard and determined in any such court. Blue Star Power Systems,Inc.j 2250 Carlson Drive, North Mankato,Minnesota 56003 I Phone+ , 507 345 1776; oluestarps.com I Revised 2 1 23