HomeMy WebLinkAboutPR 24334: CHANGE ORDER NO. 3 TO CONTRACT WITH BRYSTAR CONTRACTING City of
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INTEROFFICE MEMORANDUM
Date: May 12, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Pamela D. Langford, CPM,Assistant City Manager-Operations/Director of
Development Services
RE: PR. No. 24334 — Stonegate Drainage Improvement Project. Change Order No. 3 from
Brystar Contracting, Inc. of Beaumont, Texas: Drainage improvements behind the
houses of the Greenway Pointe Estates Subdivision and detention ponds #5 and #6, the
installation of two 16" water main line stops; and the addition of seventy-five (75)
calendar days;. Project No. DR1PO4.
Introduction:
The intent of this agenda item is to seek City Council's approval for the City Manager to execute Change
Order No. 3 with Brystar Contracting, Inc. (Brystar) of Beaumont, Texas, for drainage improvements
behind the houses of the Greenway Pointe Estates and detention ponds #5 and #6, and the installation
of two 16" water main line stops for the amount of$253,077.00; and the addition of seventy-five (75)
calendar days. Project No. DR1PO4.
Background:
Pursuant to Resolution Nov 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and
Resiliency Plan(DRRP) for recovery activities following Hurricane Harvey. The City of Port Arthur,
as part of the DRRP recovery activities, identified flood and drainage problems within the community
of Stonegate. Pursuant to Resolution No. 20-021, Stuart Consulting Group, of Houston, Texas, was
approved to provide design specifications and a final bid package for the Stonegate Drainage
Improvement Project.
Pursuant to Resolution No. 23-561, the City of Port Arthur's City Council approved awarding the
Stonegate Drainage Improvement Project to Brystar for the amount of$18,672,548.00 .
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.1.P.PROJECTS\Year 2023\DRAINAGE PROJECTS\StonegatelChange Orders\Change Order 3\Agenda Memo CO 3 Stonegate(B).docx
Pursuant to Resolution No. 24-060, the City of Port Arthur's City Council gave approval for the City
Manager to enter into a professional engineering services contract for construction management and
value engineering with Chica&Associates,Inc.,(Chica)of Beaumont,Texas for the Stonegate Project.
Pursuant to Resolution No. 24-187, approved by Council for Change Order No. 1 that addressed City
staff, Chica, and Brystar performing value engineering on the project saving a total amount of
$1,638,750.00. The amount of$686,859.00 was then added for lowering the culvert boxes by one foot(1')
at the golf course due to pipeline conflicts. Also, $101,201.10 was added for a reinforced concrete liner at
the bottom of the ditch because of water table issues. The original contract amount of$18,672,548.00 was
reduced by the net of$850,689.90 to the new contract amount of$17,821,858.10.
Pursuant to Resolution No. 24-210,approved by Council for Change Order No.2 was submitted by Brystar
Contracting, Inc. (Brystar) of Beaumont, Texas,to resolve an electrical conflict on Oakmont Drive, install
an irrigation weir at Pond 3 on the golf course,reroute an existing irrigation line,add HDPE pipe(180 LF),
_install valves on existing transit lines,paving median to convert to a turning lane,and add 154 calendar days
for the amount of$315,047.10.
• Change Order No. 2 also modified the existing contract amount of$17,821,858.10 by $315,047.10 to the
new contract amount of$18,136,905.20.
A Field Order was issued for Oakmont Drive to build a conflict box to avoid conflict with Entergy's
underground electrical line. An emergency letter dated November 14, 2024,to the City Manager outlined
the additional scope of work needed. It was approved and signed with the understanding that a resolution
regarding the Field Order would be presented to City Council thereafter.
Additionally, Change Order No. 2 revised the original contract completion date of December 24, 2025 by
154 calendar days to the new contract completion date of May 27, 2026. The additional days requested
reflect twenty-seven (27) rain days in March, April, May, June and July, 2024. Seventy-seven (77) total
calendar days were lost when construction was halted due to utility conflicts with an Entergy line that needed
adjusting. Fifty (50) lost calendar days are being requested due to a major storm event, emergency pump
installations to prevent flooding of homes, relocation of irrigation line on the golf course, and unexpected
gas pipeline elevations. The original number of calendar days increases by 154 days from the original 650
to 804 calendar days.
Change Order No. 3 is being submitted by Brystar for 9th Avenue improvements behind the houses of the
Greenway Pointe Estates Subdivision that will remove and replace an existing sidewalk, install a manhole,
install an inlet, install piping, modify an existing conflict box, and install overflow pipes for Ponds#5 and
#6 and install two 16" water main line stops. Change Order No. 3 also proposes to increase the contract
amount of$18,136,905.20 by $253,077.00 to the new contract amount of$18,389,982.20.
Change Order No. 3 also requests the addition of seventy-five calendar days,changing the original contract
completion date of May 27,2026 to the new date of August 10,2026.
Budget Impact:
Funds are available from the Drainage Account No.: 307-21-055-8515-00-10-000;Project No.DR1 PO4.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24334 authorizing the City
Manager to accept Change Order No. 3 from Brystar Contracting Inc., of Beaumont, Texas, for 9th Avenue
improvements behind the houses of the Greenway Pointe Estates Subdivision; install overflow pipes for Ponds
#5 and#6;and install two 16"water main line stops for the amount of$253,077.00;and also approve the addition
of seventy-five(75)calendar days. Project No.DR1PO4.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.24334
5/12/2025 mje
Page 1 of 7
RESOLUTION NO.
A RESOLUTION:AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND BRYSTAR
CONTRACTING, INC. OF BEAUMONT, TEXAS FOR
DRAINAGE IMPROVEMENTS BEHIND THE HOUSES OF
GREENWAY POINTE ESTATES SUBDIVISION;
DETENTION PONDS #5 AND #6; INSTALLATION. OF
TWO 16"WATER MAIN LINE STOPS AND ADD SEVENTY-
FIVE (75) CALENDAR DAYS. FUNDS ARE AVAILABLE IN
THE DRAINAGE ACCOUNT 307-21-055-8515-00-10-
000. PROJECT NO. DR1PO4.
WHEREAS, pursuant to Resolution No. 18-231, the City of Port Arthur adopted the
2018 Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following
Hurricane Harvey; and,
WHEREAS,the DRRP included mitigation planning and investment in infrastructure
to rebuild/repair streets, utilities, public facilities, water, sewer, and drainage in addition
to identifying areas in the 100 year flood zone frequently flooded during previous storms
or significant rain events; and,
WHEREAS, the community of Stonegate was selected as an area that has
experienced significant flooding due to rain events, flash flooding and drainage related
issues; and,
WHEREAS, pursuant to Resolution No. 20-021, Stuart Consulting Group of
Houston, Texas, was approved to provide design specifications and a final bid package
for the Stonegate area; and,
PR No.24334
5/8/2025 mje
Page 7 of 7
APPROVED AS TO AVALIABILITY OF FUNDS:
L nda "Lyn" Boswell, M.A., ICMA-CM
Director of Finance
Clifton Wi liams, CPPB
Purchasing Manager
DATE: MARCH 8,2025
PROJECT: STONEGATE DRAINAGE IMPROVEMENT PROJECT
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: BRYSTAR CONTRACTING,INC.OF BEAUMONT,TEXAS
[CHANGE ORDER NO.: 3
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item
Description Unit Quantity Unit Price Amount
No.
SCOPE
9TH AVENUE DRAINAGE IMPROVEMENT BEHIND THE
HOUSES OF THE GREENWAY POINTE ESTATES SUBDIVISION;
POND#5 OVERFLOW;POND#6 OVERFLOW
90 REMOVE AND REPLACE CONC(SIDEWALK OR RAMP) SY 9 $ 170.00 $ 1,530.00
160 CONC PVMNT(8") SY 56 $ 97.00 $ 5,432.00
170 CONC CURB(TYII) LF 40 $ 10.00 $ 400.00
190 FLEX BASE(NEW BASE)(6") SY 56 $ 30.00 $ 1,680.00
220 MANH(48") EA 1 $ 13,500.00 $ 13,500.00
240 INLET(CURB)(TY-E) EA 1 $ 11,500.00 $ 11,500.00
440 RC PIPE(36IN) LF 72 $ 400.00 $ 28,800.00
480 HDPE PIPE(36 IN) LF 260 $ 200.00 $ 52,000.00
530 FLOWABLE BACKFILL CY 40 $ 150.00 $ 6,000.00
610 TRENCH SAFETY SYSTEMS LF 320 $ 2.00 $ 640.00
CO#3 MODIFY EXISTING CONFLICT BOX LS 1 $ 7,500.00 $ 7,500.00
CO#3 POND#5 OVERFLOW(60 LF HDPE W FLAP GATE) LS 1 $ 20,251.00 $ 20,251.00
CO#3 POND#6 OVERFLOW(120 LF HDPE W FLAP GATE) LS 1 $ 36,031.00 $ 36,031.00
CO#3 16"WATER MAIN LINE STOPS LS 1 $ 67,813.00 $ 67,813.00
TOTAL CHANGE ORDER $ 253,077.00
NEW
ORIGINAL CONTRACT AMOUNT $ 18,136,905.20 CONTRACT $ 18,389,982.20
` AMOUNT
ORIGINAL CONTRACT AMOUNT:1$ 18,672,548.00
TOTAL AMOUNT OF CHANGE ORDER NO.1: $ (850,689.90)
ADJUSTED CONTRACT AMOUNT $ 17,821,858.10
TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 315,047.10
TOTAL AMOUNT OF CHANGE ORDER NO.3: $ 253,077.00
TOTAL PERCENT CHANGE ORDERS No.1,2&3: -0.014%
NEW CONTRACT AMOUNT: $ 18.389.982.20
SEVENTY-FIVE(75)CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.3
NOTICE TO PROCEED DATE: March 14,2024
ORIGINAL NUMBER OF CALENDAR DAYS: 650
FORMER CONTRACT COMPLETION DATE: May 27,2026
NUMBER OF CALENDAR DAYS REQUESTED: 75
UPDATED NUMBER OF CALENDAR DAYS:_ 879 _
NEW CONTRACT COMPLETION DATE: August 10,2026 T
PREPARED BY: APPROVED BY:
M.Jennifer Edwards,BAAS,MPA;CIP Manager John Cannatella,PE,City Engineer
APPROVED BY: APPROVED BY:
Robert K.Balfour,PE,Chica&Associates Brystar Representative
APPROVED BY: APPROVED BY: '
Dr.Hani Tohme,PE,Consultant Clifton Williams,CPPB,Purchasing Manager
APPROVED BY:
Ron Burton,CPM,City Manager
gosfirrAtip
CONTRACTING INC-
8385 Chemical Road+Beaumont,Texas 77705 •(409)842-6768
May 7,2025
ATTN:Robert Balfour
Chica&Associates, Inc
REF: Change Order#3
Dear Sir,
Please see the additional pricing for the following proposed work,
1.) 9th avenue drainage improvement behind the houses of the Greenway Point Estates
Subdivision
2.) Pond#5 Overflow
3.) Pond#6 Overflow
Item No. Description Unit Quantity Unit Amount
Price
90 REMOVE AND REPLACE CON (SIDEWALK OR RAMP) SY 9 $ 170.00 $1,530.00
160 CONCPVMNT(8") SY 56 $ 97.00 $5,432.00
170 CONC CURB(TY II) LF 40 $ 10.00 $400.00
190 FLEX BASE(NEW BASE)(6") SY 56 $ 30.00 $1,680.00
220 MANH(48") EA 1 $ 13,500.00 $13,500.00
240 INLET(CURB)(TY-E) EA 1 $ 11,500.00 $11,500.00
440 RC PIPE(36IN) IF 72 $ 400.00 $28,800.00
480 HDPE PIPE(36IN) LF 260 $ 200.00 $52,000.00
530 FLOWABLE BACKFILL CY 40 $ 150.00 $6,000.00
610 TRENCH SAFETY SYSTEMS LF 320 $ 2.00 $640.00
CO#3 Modify Exisitng Conflict Box LS 1 $ 7,500.00 $ 7,500.00
CO#3 POND#5 OVERFLOW(60 LF HDPE W FLAP GATE) LS 1 $ 20,251.00 $20,251.00
CO#3 POND#6 OVERFLOW(120 LF HDPE W FLAP GATE) LS 1 $ 36,031.00 $36,031.00
C/O#3 TOTAL $185,264.00
Should you have any questions,please do not hesitate to call.
Sincerely,
Dylan Rogers,
Project Manager
E: Dylan@Brystar.com
C: 409.779.2436
fIYST44
CONTRACTING, INC.
8385 Chemical Road•Beaumont,Texas 77705 •(409)842-6768
May 9, 2025
ATTN:Robert Balfour
Chica&Associates, Inc
REF: Change Order— 16"Water Line Conflict
Dear Sir,
Please see the pricing below to insert two line stops in the existing water main system to
allow us to pass below with 9X5 RCB as planned. This water line does not affect the flow
line of the storm drain boxes but is a main feed for the city and any disruptions to the system
during construction could result in a major outage on this side of town. The following
pricing reflects all equipment labor and materials necessary to perform the work needed to
move forward with the critical path work to move forward with the Stonegate project.
Item No. Description Unit Quantity Unit Amount
Price
CO#3 16"WATER MAIN LINE STOPS 1 LS $ 67,813.00 $ 67,813.00
Should you have any questions,please do not hesitate to call.
Sincerely,
Dylan Rogers,
Project Manager
E: Dylan@,Brystar.com
C: 409.779.2436
øY
CONTRACTING, INC.
8385 Chemical Road•Beaumont,Texas 77705•(409) 842-6768
Request for Additional Time
DATE OF ISSUANCE: May 9,2025, NO.:2
Project: Stonegate Drainage Improvements
Owner: City of Port Arthur,Texas
Construction Manager:Chica&Associates
Contractor:Brystar Contracting,Inc.
Reason For Request:
We have provided pricing for additional work to be completed with this project. If approved the
additional work would add critical path work to the project scope thus resulting in additional time needed to
complete the project.
In Summary:
•
21 Calendar Days for the 9th Ave.drainage rehab
4 Calendar Days for the pond#5 Overflow
8 Calendar Days for the Pond#6 Overflow
42 Days for additional cart path and sidewalk
Brystar Contracting would like to respectfully ask that the contract calendar days for the Stonegate
Drainage Improvements project be extended 75 calendar days to supplement the time that will be necessary
to perform the proposed work.
INITIATED BY:Dylan Rogers RESPONSE BY:
TITLE:Project Manager TITLE:
DATE:May 9,2025 DATE: