HomeMy WebLinkAboutPR 24352: TO PAY ANNUAL MAINTENANCE FEES TO TYLER TECHNOLOGIES City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 21, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 24352—Authorization to Pay Annual Maintenance Fees to Tyler
Technologies
Introduction:
The purpose of this agenda item is to seek City Council approval to authorize the City Manager
to make full payment in the total amount of$28,242.62 to Tyler Technologies of Dallas,Texas
for the annual maintenance fees associated with the Police Department's ticket writer software
for the period covering May 1, 2025 through April 30, 2026.
Background:
The Port Arthur Police Department utilizes handheld ticket writer devices for law enforcement
and ordinance enforcement purposes. These devices are essential for maintaining consistency
and uniformity in citation issuance across all operational units. The software used to operate
these devices is provided by Tyler Technologies.
Tyler Technologies charges an annual maintenance fee for this software, which covers software
updates, technical support, and necessary system enhancements to ensure continued
functionality. An invoice in the amount of $28,242.62 has been submitted for the annual
maintenance period covering May 1, 2025 —April 30, 2026.
Budget Impact:
Funds to cover this expenditure are budgeted and available in Account Number 001-17-045-
5470-00-30-000 (Other Contractual Services).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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www.PortArthurTx.gov
Recommendation:
It is recommended that the City Council approve the City Manager to authorize payment of the
attached invoice to Tyler Technologies of Dallas,Texas in the total amount of$28,242.62, as
outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24352
5/21/25 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF ANNUAL
SERVICE AND MAINTENANCE FEES FOR TICKET WRITERS FOR
THE PORT ARTHUR POLICE DEPARTMENT TO TYLER
TECHNOLOGIES OF DALLAS, TEXAS, IN THE TOTAL AMOUNT
OF $28,242 .62; FUNDING AVAILABLE IN 001-17-045-
5470-00-30-000 (OTHER CONTRACTUAL SERVICES) .
WHEREAS, the Port Arthur Police Department utilizes
handheld ticket writer devices for the issuance of citations
related to law enforcement and ordinance violations; and
WHEREAS, the software used to operate these handheld
ticket writer devices is provided by Tyler Technologies of
Dallas, Texas; and
WHEREAS, Tyler Technologies has submitted an invoice
for the annual maintenance fee for the continued support,
software updates , and technical services necessary for the
operational effectiveness of the devices; and
WHEREAS, the total cost of the annual maintenance fee is
$28 , 242 . 62, and funds are available and budgeted in Account
Number 001-17-045-5470-00-30-000 (Other Contractual
Services) ; and
WHEREAS, it is in the best interest of the City of Port
Arthur to ensure continued functionality of its citation
software systems in order to maintain operational efficiency
within the Police Department .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to make a full annual payment in the amount of
$28 , 242 . 62 to Tyler Technologies of Dallas, Texas, for the
Police Department' s ticket writer software maintenance,
including support, updates , and technical services for the
period from May 1, 2025, through April 30, 2026 , as detailed
in Exhibit "A" .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
P.R. No. 24352
5/21/25 JLH
READ, ADOPTED AND APPROVED on this day of June,
A.D. , 2025, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
APPROVED FOR ADMINISTRATION: '1
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offal Bu t{ , PM Timo y W. Duriso
City Manager Chie of Police
P.R. No. 24352
5/21/25 JLH
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda Boswell, MA, ICMA-CM
Director of Finance
P.R. No. 24352
5/21/25 JLH
EXHIBIT A
Remittance: Invoice
• • • Tyler Technologies, Inc.
• tyier• (FEIN 75-2303920)
P.O. Box 203556 Invoice No Date Page
• technologies Dallas, TX 75320-3556 130-154974 04/01/2025 1 of 2
Questions:
Tyler Technologies-
Phone: 1-800-772-2260 Press 2, then 5
Email: ar@tylertech.com
Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT.
ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE
P.O. BOX 1089 P.O. BOX 1089
PORT ARTHUR, TX 77641-1089 PORT ARTHUR, TX 77641-1089
ustomer No. Ord No PO Number Currency Terms Due Date
49335 37064 USD NET30 05/01/2025
Date Description Units Rate Extended Price
Brazos Software Maintenance 45 352.29 15,853.05
Cycle Start:01/May/2025, End:30/Apr/2026
Court Interface Maintenance 1 915.92 915.92
Cycle Start:01/May/2025, End:30/Apr/2026
Brazos eCitation Maintenance 1 335.52 335.52
Cycle Start:01/May/2025, End:30/Apr/2026
eCitation-Brazos Rapid Extension Framework-PDA(7) 1 1,628.63 1,628.63
Cycle Start:01/May/2025, End:30/Apr/2026
Server Hosting 1 543.32 543.32
Cycle Start:01/May/2025, End:30/Apr/2026
eCitation-Brazos Rapid Extension Framework-PDA Maintenance 8 219.23 1,753.84
Cycle Start:01/May/2025, End:30/Apr/2026
Server Hosting 1 584.59 584.59
Cycle Start:01/May/2025, End:30/Apr/2026
eCitation-Brazos Rapid Extension Framework-PDA(8)Maintenance(Game 1 1,753.77 1,753.77
Enforcement)
Cycle Start:01/May/2025, End:30/Apr/2026
Server Hosting(Game Enforcement) 1 584.59 584.59
Cycle Start:01/May/2025, End:30/Apr/2026
Server Hosting 1 497.22 497.22
Cycle Start:01/May/2025, End:30/Apr/2026
REF License-PDA 9 173.71 1,563.39
Cycle Start:01/May/2025, End:30/Apr/2026
Brazos Hosting Fee 1 521.48 521.48
Cycle Start:01/May/2025, End:30/Apr/2026
Brazos Hosting Fee 1 427.35 427.35
Cycle Start:01/May/2025, End:30/Apr/2026
Task:Code Enforcement 1 717.15 717.15
Cycle Start:01/May/2025, End:30/Apr/2026
REF License-PDA 3 187.60 562.80
Cycle Start:01/May/2025, End:30/Apr/2026
0111 Remittance: Invoice
* • 0 Tyler Technologies, Inc.
• .� tyl (FEIN 75-2303920)
IlLP.O. Box 203556 Invoice No Date Page
•i technologies Dallas, TX 75320-3556 130-154974 04/01/2025 2 of 2
Questions:
Tyler Technologies-
Phone: 1-800-772-2260 Press 2, then 5
Email: ar@tylertech.com
Bill To: CITY OF PORT ARTHUR POLICE DEPT. Ship To: CITY OF PORT ARTHUR POLICE DEPT.
ATTN:ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE
P.O. BOX 1089 P.O. BOX 1089
PORT ARTHUR, TX 77641-1089 PORT ARTHUR, TX 77641-1089
,
istomer No. Ord No PO Number Currency Terms Due Date
49335 36506 USD NET30 05/01/2025 ,
Date Description Units Rate Extended Price
**ATTENTION** Subtotal 28,242.62
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 I
tylerbusinessforms.com to guarantee
100% compliance with your software. Invoice Total 28,242.62 II