HomeMy WebLinkAboutPO 7337: FY24-25 BUDGET AMENDMENT NO. 13Is"
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INTEROFFICE MEMORANDUM
Date: 05/23/2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Lynda"Lyn" Boswell, M.A., ICMA-CM, Finance Director
RE: P.O. 7337—FY24-25 Budget Amendment No. 13
Introduction:
A budget amendment is requested to increase appropriations in the General Fund Reserve(001)
due to a previous year settlement with H&P Engineering & Construction detailed in resolution
23-459, Hotel Occupancy Tax Fund (140) for the construction of location and directional
wayfinding signs detailed in PR24318, HUD 2024 program consolidated plan for CBDG Grant
(105) and HOME Grant (108) detailed in resolution 24-303 and HOME Grant (108) for land
acquisition, site clearance, new construction, purchase/rehabilitate/sale, or rent three housing
units throughout the city detailed in PR24321.
Background:
The FY 24-25 budget was approved on September 24,2024 by Ordinance No. 24-50. This is the
13th Amendment. Budget Amendment 1 passed on October 7, 2024 as Ordinance No. 24-56.
Budget Amendment' 2 passed on November 6, 2024 as Ordinance No. 24-63. Budget
Amendment 3 passed on December 3, 2024 as Ordinance No. 24-68. Budget Amendment 4
passed on December 17, 2024 as Ordinance 24-70. Budget Amendment 5 passed on January 14
as Ordinance 25-05. Budget Amendment 6 passed on January 28, 2025 as Ordinance 25-07.
Budget Amendment 7 passed on February 11, 2025 as Ordinance 25-09. Budget Amendment 8
passed on February 25, 2025 as Ordinance 25-13. Budget Amendment 9 passed on March 25,
2025 as Ordinance 25-19. Budget Amendment 10 passed in April 8, 2025 as Ordinance 25-20.
Budget Amendment 11 passed in April 22, 2025 as Ordinance 25-25. Budget Amendment 12
passed in May 6, 2025 as Ordinance 25-26.
The Hotel Occupancy Tax Fund is requesting assistance for the monument signs throughout the
city, as detailed in the Wayfinding Program. The General Fund is looking for approval for a
required payment linked to a settlement that was budgeted in FY23-24, and not expended with
H&P Engineering, per resolution 23-459. The CDBG and HOME Grant Fund is requesting
access to previous year grant funds that were missed in FY2024 and not accounted for in the
FY2025 budget, as stated in resolution No. 24-303. HOME Grant is also requesting acquiring
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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land, clearing sites, building new structures, buying/renovating/selling, or renting three housing
units across the city per PR24321.
Budget Impact:
This creates an increased appropriation in the General Fund (001) by $41,102, in the Hotel
Occupancy Tax Fund(140)of$642,754 ,then a transfer to the Capital Improvement Fund(307)
of$642,754, and in the CDBG Grant Fund (105) by $1,030,589 and HOME Grant Fund (108)
by $555,103 by using reserves not anticipated in the current budget and by using assigned, but
not appropriated funds.
Recommendation:
It is recommended that the City Council approve Proposed Ordinance 7337 to amend the budget
as discussed/outlined above.
"Remember,Ns are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. 7337
05/23/2025 EJ
Page 1 of 5
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE
CITY OF PORT ARTHUR BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2024 AND ENDING
SEPTEMBER 30,2025,INCREASING GENERAL FUND
(001) BY$41,102 AND HOTEL OCCUPANCY TAX FUND
(140) BY$642,754, CDBG GRANT FUND (105) BY $1,030,589
AND HOME GRANT FUND (108) BY$555,103
WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of
Finance ensures that budget appropriations are not exceeded; and
WHEREAS,in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS,the City Council may make budget amendments for emergencies under Texas Local
Government Code §102.009; and
WHEREAS, on September 24, 2024, the City Council approved and adopted Ordinance 24-50,
which appropriated the 2024-2025 budget; and
WHEREAS, on October 24, 2024, the City Council approved and adopted Ordinance 24-56,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on November 6, 2024, the City Council approved and adopted Ordinance 24-63,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on December 3, 2024, the City Council approved and adopted Ordinance 24-68,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on December 17, 2024, the City Council approved and adopted Ordinance 24-70,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on January 14, 2025, the City Council approved and adopted Ordinance 25-05,
which amended the appropriation of the 2024-2025 budget; and
P. O. 7337
05/23/2025 EJ
Page 2 of 5
WHEREAS, on January 28, 2025, the City Council approved and adopted Ordinance 25-07,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on February 11, 2025, the City Council approved and adopted Ordinance 25-09,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on February 25, 2025, the City Council approved and adopted Ordinance 25-13,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS,on March 25,2025,the City Council approved and adopted Ordinance 25-19,which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on April 8, 2025, the City Council approved and adopted Ordinance 25-20, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on April 22, 2025, the City Council approved and adopted Ordinance 25-25, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on May 6, 2025, the City Council approved and adopted Ordinance 25-26, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, The Hotel Occupancy Tax Fund is requesting financial support for the monument
signs across the city, as outlined by the Wayfinding Program. The General Fund is seeking authorization
for a necessary payment related to a settlement that was not allocated for with H&P Engineering, in
accordance with resolution 23-459. The CDBG and HOME Grant Fund is requesting access to prior year
grant funds that were overlooked in FY2024 and not included in the budget for FY2025, as specified in
resolution 24-303. Also, the HOME Grant Fund is requesting acquiring land, clearing sites,building new
structures, buying/renovating/selling, or renting three housing units across the city; and
WHEREAS,increasing appropriations to the Hotel Occupancy Tax Fund(140)then a transferring
to the Capital Improvement Fund (307) by $642,754, the CDBG Grant Fund (105) by $1,030,589 and
P. O. 7337
05/23/2025 EJ
Page 3 of 5
HOME Grant Fund (108) by $555,103 will provide the necessary funds in the FY 2024-2025 budget to
address the funding requirements; and
WHEREAS, Exhibit"A" shows the fund changes and subsequent revised budget appropriation.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following Fund's Budget be increased as shown:
Fund Description Fund Amount
General Fund 001 41,102
Hotel Occupancy Tax Fund 140 642,754
Capital Improvement Fund 307 642,754
CDBG Grant Fund 105 1,030,589
HOME Grant Fund 108 555,103
Section 3. That Section 4 of Ordinance 24-50 is amended to read:
That there be and is hereby appropriated the sum of One Hundred Two Million Three Hundred
Thirty-One Thousand Six Hundred Eighty-One Dollars ($102,331,681) for the General Fund. Seventy-
Two Million Six Hundred Forty-One Thousand Seven Hundred Fifty-Seven Dollars ($72,641,757) for
the Capital Improvement Fund. Three Million Two Hundred Eleven Thousand Eight Hundred Ninety
Dollars($3,211,890) for Hotel Occupancy Tax Fund. Two Million Seventy-Three Thousand Three
Hundred Ninety-Seven Dollars ($2,073,397) for CDBG Grant Fund. One Million Seven Hundred
Thirty-One Thousand One Hundred Eighty-One Dollars($1,731,181) for HOME Grant Fund.
P. O. 7337
05/23/2025 EJ
Page 4 of 5
Original Amended Amended Revised Budget
Budget Budgets 1-12 Budget 13 Appropriation
General 96,940,368 5,350,211 41,102 102,331,681
Fund
Hotel
Occupancy 2,569,136 - 642,754 3,211,890
Tax Fund
Capital
Improvement 68,630,076 3,368,927 642,754 72,641,757
Fund
CDBG Grant 1,042,808 - 1,030,589 2,073,397
Fund
HOME Grant 1,176,078 - 555,103 1,731,181
Fund
Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 5. That this Ordinance shall be effective immediately.
READ,ADOPTED, AND APPROVED, this day of , 2025, AD at a Regular Meeting of the
City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TMRC
City Secretary
PP
P. O. 7337
05/23/2025 EJ
Page 5 of 5
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
iiii
APPROVED Fe ' • rf, INISTRATION:
WV/
Ronald Burton, CP ,4,'
City Manager
ej&-,_Lai
Lynd 'Lyn" Boswell, M.A., ICMA- M
Director of Finance
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