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Home My WebLink AboutPR 24298: REPLACEMENT F A DAMAGED SECTION OF THE REAR CONCRETE DRIVEWAY A FIRE STATION NO. 8 City of J or1 rthu — Tr•ruc www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 20, 2025 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Antonio O. Mitchell, Interim Deputy Fire Chief RE: P.R. No. 24298 - Replacement of a Damaged Section of the Rear Concrete Driveway at Fire Station No. 8 Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 24298 authorizing the City Manager to enter a contract with Corvus Communication LLC of Cleveland, Texas through TIPS Cooperative Purchasing Program Contract No. 250104 for the replacement of a damaged section of the rear concrete driveway at Port Arthur Fire Station No. 8 with a cost not to exceed $35,727.63. This amount is based on the obtained quotes from vendors marked (Exhibit A). Background: The rear concrete driveway at Station#8 is damaged due to concrete failure. A 23' X 37' section of the driveway has cracked and is sinking, creating potential problems for fire apparatus entering the station. The damaged concrete driveway will continue to fail due to the high weight of the fire apparatus. Damaged concrete can contribute to tire and or suspension damage on PAFD vehicles. This damage concrete is also causing drainage issues and water run off at the rear of Station 8. Local Business Quote We received quotes for our project from three contractors, two of which are locally operated. Hinson Contractors of Sabine Pass, Texas, quoted us $37,323.00, and White Star Fabricators LLC of Port Arthur, Texas, quoted $38,900.00. Both quotes were higher than the $35,727.63 90-day quote provided by Corvus Communication LLC through the TIPS Cooperative Purchasing Program (Contract No. 250104). Given the substantial savings, we would like to "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthur `�— T�-<<r4 www.PortArthurTx.gov proceeding with Corvus Communication LLC. Their price is $1,595.37 cheaper than Hinson Contractors and $3,172.37 cheaper than White Star Fabricators. Budget Impact: This item has a budgetary impact of$35,727.63, which is available in Fire Department Building Maintenance Account No. 001-19-047-5312-00-30-000. Recommendation: The Fire Department recommends approval of this resolution. "Remember,vve are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 24298 5/20/2025 aom RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CORVUS COMMUNICATIONS LLC OF CLEVELAND, TEXAS, THROUGH TIPS COOPERATIVE CONTRACT NO. 250104 FOR REPAIRS TO THE CONCRETE DRIVEWAY FOR PORT ARTHUR FIRE STATION NO. 8 LOCATED AT 7800 9TH AVENUE, PORT ARTHUR, TEXAS, IN AN AMOUNT NOT TO EXCEED $35,727.63; FUNDING IS AVAILABLE IN FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-19-047-5312-00-30-000 WHEREAS, Port Arthur Fire Department Station No. 8, located at 7800 9th Avenue, Port Arthur, Texas, requires repair to the concrete driveway in the rear of the station due to failure of the current concrete driveway, causing drainage issues with the water runoff; and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through a purchase contract of the Commission for the purpose of the Commission; and WHEREAS, pursuant to Resolution Number 12-008, the City entered into an interlocal agreement with Region VIII Education Service Center for participation in the Interlocal Purchasing System (TIPS) Cooperative Purchasing Program. WHEREAS, we received quotes for our project from three contractors, two of which are locally operated. Hinson Contractors of Sabine Pass, Texas, quoted us $37,323.00, and White Star Fabricators LLC of Port Arthur, Texas, quoted $38,900.00. Both quotes were higher than the $35,727.63 provided by Corvus Communication LLC through the TIPS Cooperative Purchasing Program (Contract No. 250104). Given the substantial savings, we would like to proceed with Corvus. WHEREAS, Corvus Communication LLC of Cleveland, Texas, has submitted a quote through TIPS Cooperative Purchasing Program Contract No. 250104 for concrete repairs to Port Arthur Fire Station No. 8 in an amount not to exceed $35,727.63 (Exhibit "A"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the City Manager to execute a contract, in substantially the same form as attached hereto as Exhibit "B", with Corvus P.R. No. 24298 5/20/2025 aom Communications, LLC of Cleveland, Texas for repairs to the rear concrete driveway for Port Arthur Fire Station#8, located at 7800 9th Ave, in an amount not to exceed $35,727.63. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , 2025, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES Mayor: , Councilmember: , • NOES: • Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 24298 5/20/2025 aom APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED OR ADMINISTRATION: ifit1 �_ i1111�� Ron Burton, CP 1V►. City Mana: Antonio O. Mitchell Interim Deputy Fire Chief o ert L. Havens Interim Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: yn a Boswell Finance Director 64giv t ut Clifton Williams, CPPB Purchasing Manager P.R. No. 24298 5/20/2025 aom EXHIBIT "A" ESTIMATE Corvus Communications LLC rene@corvuscommunications.com 167 Magnolia Trl +1 (281)761-4342 C 111111- RVUS Cleveland,TX 77328 www.corvuscommunications.com :1A COMMUNICATIONS Bill to CITY OF PORT ARTHUR PO BOX 1089 PORT ARTHUR,TX 77641-1089 US Estimate details Purchase Order#:station#8 TBD Estimate no.:31082 Estimate date:04/23/2025 # Product or service Description Qty Rate Amount 1. CONCRETE Pour new 23'X 37' Drive way 1 $16,169.00 $16,169.00 2. CONCRETE Pour new 20'X 14' Drive way 1 $5,320.00 $5,320.00 3. CONCRETE Concrete removal and Disposal Sqft 1131 1 $13,481.52 $13,481.52 4. SERVICE/LABOR T TIPS Contract#250104 1 $699.41 $699.41 5. SCOPE OF WORK: Removal of 1131 SQFT of existing damaged concrete driveway Haul off and dispose of damaged concrete Pour new 23'X 37'of concrete driveway 8" thick with 5/8" rebar on 12" centers Pour new 20'X 14'of concrete driveway 8" thick with 5/8" rebar on 12" centers 6. Sales Tax Sales Tax calculated by AvaTax for 12269- 1 $57.70 $57.70 VO at Wed Apr 23 03:40:41 UTC 2025 Total $35,727.63 Accepted date Accepted by Hinson Contractors Qiwte 5529 Tremont St DATE; June 4, 2025 Sabine Pass,TX 77655 409-728-2982 Customer Port Arthur Fire Dept. Station 8 780o gth Ave Port Arthur,TX 77642 Description of Service Total 23'x 37'slab 8"thick with 5/8"rebar on 12"centers 3 17,020.00 20'x 14'slab 8"thick with 5/8"rebar on 3.2"centers $ 5,600.00 Demo Existing Damaged Concrete ii3o SOFTand Disposal s 14,703.00 TOTAL $ 37,323.00 Thank you for your business!Checks to be Made Out Hinson Contractors QUOTE 70kr" WHITE STAR P4-16 White Star Fabricators LLC Date: 06/06/2025 Owner: Leonel Mendoza Phone: 409.330.5681 E-Mail: Leonel@whitestarfab.com 2900 29 St Port Arthur Tx 77642 Port Arthur Fire Dept. Station 8 7800 9 Av Port Arthur Tx Quotation: for semen slab. 1) 23'X37' Stab 8" thick with 5/8 rebar on 12" center. 2) 20'X14' Stab 8" thick with 5/8 rebar on 12" center. 3) Demo Existing Damaged Concrete 1130 SQFT and Disposal. a) 23'X37' $18,000.00 b) 14'X20 $5,900.00 c) Demo $15,000.00 d) TOTALO 38,900.00 Validity: this proposal in its entirety will remain valid for (30) days unless otherwise is extended or withdrawn in writing by White Star fab. Any additional information or questions you need please feel free to contact me Regards, Leonel Mendoz This is a quotation on the goods named,subject to the conditions noted below: Describe any conditions pertaining to these prices and any additional terms of the agreement. You may want to include contingencies that will affect the quotation. To accept this quotation, sign here and return: THANK YOU FOR YOUR BUSINESS! P.R. No. 24298 5/20/2025 aom EXHIBIT "B" CONTRACT FOR CONCRETE REPAIRAT FIRE STATION#8 THIS AGREEMENT, made this day of , 2025, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Corvus Communication LLC hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be Fifteen days from the start date on Notice to Proceed. 2. The Contractor concrete repair of the rear driveway at Fire Station#8 at the TIPS Cooperative Contract Price 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under TIPS Contract#250104 4) Notice of Award 5) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2025 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2025 ATTEST CORVUS COMMUNICATIONS LLC BY CITY SECRETARY PRINT NAME: TITLE: ESTIMATE Corvus Communications LLC rene'corvuscommunications.com 167 Magnolia Trl +1 (281)761-4342 C RVUS Cleveland,TX 77328 www.corvuscommunications.com COMMUNICATIONS Bill to CITY OF PORT ARTHUR PO¢OX 1089 PORT ARTHUR,TX 77641-1089 US Estimate details Purchase Order#:station#8 TBD Estimate no.:31082 Estimate date:04/23/2025 # Product or service Description Qty Rate Amount 1. CONCRETE Pour new 23'X 37'Drive way 1 $16,169.00 $16,169.00 2. CONCRETE Pour new 20'X 14'Drive way 1 $5,320.00 $5,320.00 3. CONCRETE Concrete removal and Disposal Sqft 1131 1 $13,481.52 $13,481.52 4. SERVICE/LABOR T TIPS Contract#250104 1 $699.41 $699.41 5. SCOPE OF WORK: Removal of 1131 SOFT of existing damaged concrete driveway Haul off and dispose of damaged concrete Pour new 23'X 37'of concrete driveway 8" thick with 5/8" rebar on 12" centers Pour new 20'X 14'of concrete driveway 8" thick with 5/8" rebar on 12" centers 6. Sales Tax Sales Tax calculated by AvaTax for 12269- 1 $57.70 $57.70 VO at Wed Apr 23 03:40:41 UTC 2025 Total $35,727.63 Accepted date Accepted by