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Home My WebLink AboutPR 24319: REPAIR OF 2018 BATWING TRACTOR (UNIT #2242) www.PortArthurTx.go\ INTEROFFICE MEMORANDUM Date: June 3, 2025 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Chandra Alpough, CPM, CPRP. Director of Parks and Recreation RE: P.R. 24319—Repair of 2018 Batwing Tractor(Unit#2242) Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 24319 authorizing Beaumont Tractor Company, Inc. of Beaumont, Texas to repair a 2018 Batwing Tractor(Unit#2242)that was damaged due to an accident, in the amount of$30,833.04. Background: On September 7, 2024, a Parks and Recreation Department's 2018 Kubota Batwing Tractor (Unit#2242)was damaged when it was involved in an accident. On January 23,2025,Beaumont Tractor Company, Inc. of Beaumont, Texas performed a diagnostic on the tractor and provided a preliminary repair estimate in the amount of$30,833.04. Pursuant to Resolution No.25-153,a settlement was received from the Texas Municipal League Intergovernmental Risk Pool for $30,833.04 less the $10,000.00 deductible, making the final settlement offer of$20,833.04. On June 5,2025,Beaumont Tractor Company,Inc. of Beaumont,Texas submitted a final repairs quote for the same amount of$30,833.04. Budget Impact: Funding in the amount $30,833.04 is available for this purpose in Parks and Recreation Equipment Maintenance Account Number 001-25-065-5318-00-20-000. Recommendation: It is recommended that the City Council approve P.R.No.24319 authorizing Beaumont Tractor Company, Inc. of Beaumont, Texas to repair a 2018 Batwing Tractor (Unit #2242) that was damaged due to an accident, in the amount of$30,833.04. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R.No.24319 5/27/2025 ca RESOLUTION NO. A RESOLUTION AUTHORIZING BEAUMONT TRACTOR COMPANY, INC. OF BEAUMONT, TEXAS TO REPAIR A 2018 BATWING TRACTOR (UNIT #2242) THAT WAS DAMAGED DUE TO AN ACCIDENT IN THE AMOUNT OF $30,833.04; AVAILABLE IN PARKS AND RECREATION EQUIPMENT MAINTENANCE ACCOUNT NUMBER 001-21-065-5318-00-20-000 WHEREAS, on September 7, 2024, the City of Port Arthur Parks and Recreation 2018 Kubota Batwing Tractor(Unit#2242)was damaged when it was involved in an accident; and, WHEREAS, on January 23, 2025, Beaumont Tractor Company, Inc. of Beaumont, Texas performed a diagnostic on the tractor and provided a preliminary repair estimate in the amount of $30,833.04 (attached hereto as Exhibit"A"); and, WHEREAS, pursuant to Resolution Number 25-153, a settlement was received from the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for $30,833.04 less the $10,000.00 deductible,making the final settlement offer $20,833.04; and, WHEREAS, on June 5, 2025, Beaumont Tractor Company, Inc. of Beaumont, Texas provided a final repair quote in the same amount of$30,833.04 (attached hereto as Exhibit`B"); and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council deems it is in the best interest of the City to authorize Beaumont Tractor Company, Inc. of Beaumont, Texas to repair the 2018 Batwing Tractor (Unit #2242) that was damaged in an accident in the amount of $30,833.04 (attached hereto as Exhibit`B"). Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P. R.No. 24319 5/27/2025 ca AYES: (Mayor) Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: Or Ron Burton, C' City Manager [i} jyja ► Chandra Al P gou h CPM, C ' ' / Director of Parks and Recreation P.R.No.24319 5/27/2025 ca APPROVED AS TO AVAILABILITY OF FUNDS: Lynda o we Director of Finance , LiAn_ Clifto Williams, CPPB Purchasing Manager P.R.No. 24319 5/27/2025 ca EXHIBIT "A" BEAUMONT TRACTOR COMPANY, INC . 4430 College Street 1<'Jboh Beaumont, TX 77707 PH: 409.866.3360 SOLD TO SHIP TO CITY29 CITY OF PORT ARTHUR P.O. BOX 1089 QUOTE PORT ARTHUR, TX 77640 Sold By; KOLYND PO Date 1/23/25 QUOTE Q117157 Ship BY : Tax 1-74-6001-885=0 15 PRT : 3 open QUOTE SUMMARY 01 UNIT FLIPPED OVER 30833.04 30833 . 04 Tax D Qty Description Price Amount 01 UNIT FLIPPED OVER JOB REQUESTED INSPECTED COSMETIC DAMAGES FOUND CAB WAS BENT, AND TWEAKED , CAUSING ISSUE WITH OPENING DOORS NEEDS COMPLETE CAB REPLACED W/ A/c RECIEVER & FREON REFILLED NEEDS HOOD REPLACED, LIGHTS, AND HEADLIGHTS LABOR CUSTOMER Total Hours : 75 . 00 LABOR CUSTOMER 11625 . 00 PART SHOP 00000 1 WG M7985 M5-111 REP 12132 . 50 12132 . 50 00000 1 3N800-83300 RUBBER, SEA 47 . 26 47 . 26 00000 1 3B291-83204 BONNET, AS 395 . 18 395 . 18 00000 1 3B291-83252 NET FRONT UPDK WC 597 . 17 597 . 17 00000 4 30400-19060 BOLT- FLAN A7F-4B 1 . 63 6 , 52 00000 4 01027-70614 BOLT * AIE-2A 1 . 47 5 . 88 00000 3 RTJ 30400-19060 BOLT- FLAN A7F-4B 1 . 63 4 . 89 00000 8 02761-70060 NUT, FLANG B4E-5D . 92 7 . 36 00000 1 3B291-83009 BONNET COM 2013 . 53 2013 . 53 00000 1 3B291-83262 NET BONNET C8A 126 . 45 126 . 45 00000 1 3B291-83352 COVER BONN 148 . 02 148 . 02 00000 1 3B291-83272 NET BONNET 126 . 45 126 . 45 00000 1 T2358-42290 TRIM DIB-4F 3 . 72 3 . 72 00000 1 3B291-83793 INSULATION UP3 -C6 116 . 89 116 . 89 00000 1 3B291-17170 SPONGE UPP D5A- 16 . 06 16 . 06 Quotes are only valid for two weeks from the date of the initial quote . PAY THIS Continued on next a e AMOUNT Dealer information Systms SERVING SOUTHEAST TEXAS ! ! ! BEAUMONT TRACTOR COMPANY, INC . 4 4430 College Street 1<'Jboh Beaumont, TX 77707 PH: 409. 866.3360 i SOLD TO SHIP TO CITY29 CITY OF PORT ARTHUR P.O. BOX 1089 QUOTE PORT ARTHUR, TX 77640 gold By: ROLYND PO Date 1/23/25 QUOTE Q117157 Ship By: Tax i-74-6001-885-0 15: 20t02 PRT: 3 Open Tax D Qty Description Price 36 . 07 10 . 00000 1 33291-83810 INSULATION 36 . 07 7 8 00000 1 3B291-83870 INSULATION D3D-1B 10 . 78 00000 2 3B291-83853 INSULATION D2G-2A 11 . 97 122 . 00000 1 KU 3B291-83314 DAMPER ( BON RACK 6-2 122 . 61 61 00000 1 13B291-83330 STAY, DAMP 9 . 54 9 00000 1 01123-50820 BOLT DID-5K 1 . 50 00000 1 04013-70080 WASHER, PL C3A-4H 55 54 00000 1 05516-50800 PIN SNAP B4E-3E 2 : 30 1 . 00000 1 ICO20-14520 GASkET, HE B7E-1A 53 . 89 50 00000 1 IJ500-14530 GASKET , HEA FILE-3 16 . 18 00000 14 02761-70060 NUT, FLANG B4E-5D 92 • 55 00000 12 30400-19060 BOLT- FLAN A7F-4B 1 : 63 2 . 00000 1 3G700-83640 TRIM, 4 12 . 29 30 00000 5 RA111-43690 NUT B5A-2G 1 . 63 53 00000 1 K1211-91132 COTTER, RU B4A-3D . 92 00000 2 33291-98200 MARKING 53 . 15 89 00000 2 3C291-98200 LABEL (HS, FILE-I 7 . 19 16 00000 2 KU T3680-80932 MARK, KUBOT D2C 43 . 82 18 00000 1 33291-75730 ASSY, LAMP 459. 78 1 2 00000 1 KU 3B291-75740 ASSY LAMP 459 . 78 00000 1 33291-83462 SUPP6RT , BO 654 . 80 88 00000 4 KU 30400-19060 BOLT- FLAN A7F-4B 1 . 63 19 . 00000 6 01027-50620 BOLT M6X1 . A3F-4C 84 5 6 00000 2 33291-75712 ASSY, HEAD 574 . 72 00000 4 31351-18790 BOLT AIR-41 1 . 63 12 . 00000 1 T0070-79270 RECEIVER B3G-2A 139 . 84 29 00000 2 FREON 134A-12 C9B 16 . 48 8 . ** TOTAL PART SHOP 15 * SEGMENT SUBTOTAL . 92 106 . 30 14 . 38 87 . 64 459 . Quotes are only valid for two weeks from the date of the 78 initial quote. 459 . 78 ** SUBTOTAL 654 . 80 x Charge Sale 6 52 1149 . 44 6 . 52 139 . 84 32 . 96 19208 . 04 30833 . 04 30833 . Phone : ( 409 ) 983-8173 PAY THI S $30833 . AMOUNT Page. Last Page 04 Dealer Information SystemsSERVING SOUTHEAST TEXAS ! ! ! P. R.No.24319 5/27/2025 ca EXHIBIT "B" ' '11 BE,A.UMONT TRACTOR COMPANY, INa _. li _ 4430 Col]ege rrt Street KiKU)1111L:11 PH: 04 no9,.1-8 6X67.37376007 SCLC TO SHIP TO 2ITY29 CITY OP PORT ARTHUR P.O. BOX 1089 QUOTE PORT ARTHUR, TX 77640 ;::: (-`1Th 145-1111-11FC . I_3 SN: 1C 115 HR .0 W: 99 K_Cil.I.W.0-PO # BUYBWO Dat ,'/05/25 QUOT .Q1VM$7 : ir 'E (1 Tax: If 1-74-6001- 885-0 .. 16 7. 0 3 :23 PRT: 9 Open QUOTE SUMMARY 0.1 UNIT FLIPPED OVER- . 30833.04 ' TOTAL • _ 30833.04 773:ic: D Qzy Description * Price Amount 1.-MT YLIPPED OVER JOB REQUESTED • - INSPECTE:e..' COSMETIC DAMAGES - FOUND CAB WAS BENT, AND TWEAKED, CAUSING ISSUE WITH OPENING DOORS NEEDS COMPLETE CAB REPLACED W/ A/c RECIEVER & FREON• REFILLED - NEEDS HOCD REPLACED, LIGHTS, AND HEADLIGHTS LABOR CUST'CivIER Total Hours : 75 . 00 ** TOTAL LABOR CUSTOMER 11625.00 PART SHOP ' 00600 1 WG M79.85.' ._ - : M5-111-. REP 12132 .50 12132 .50 03000 1 KU 3N800-83300 RUBBER,SEA 47 .26 47.26 00000 1 KU 3B2 91-83204. . BONNET, AS 395 .18 395 .18 ' 00300 : .KU. 3B291-83252 NET,FR.ONT UPDK WC 597 . 17 597.17 00000 .4 :KU 30400-19060 . BOLT- 'IFLAN A7F-4B. 1 . 63 6.52 00000 4 KU 01027-;70614 BOLT * AlE-2A 1 .47 5 .88 00000 la .KU- 30400-19060 • BOLT,- .FLAN A7F-4B :1 ..63 4 .89 00CC.0 8 KU 02761-70060 NUT, FLANG B4E-5D . 92 7 .36 C0 1 KU 3B291-83009 BONNET.X0M - 2013 . 53 2013 .53 1 KU 3B291-83262 NET BONNET 126 .45 126 .45 0n00 1.. .1W. 3B291--:83352 COVER BONN 148:.02 148.02 I KU 3B291-83272 NET BONNET 126 .45 126 .45 I 'KU : '1'2358-42290 . TRIM . 3 . 72 3 .72 00".:0 0 L. KU 3B291-83793 INSULATION UP3-C6 116 .89 116 .89 00300 1 ;1W. 3B291.-17170 : - SPONGE! UPP 16 .06 16 .06 Quotes are only valid for two weeks T'rom the data, of the initial quote. i I ,:- ,- -!: . .sii:R.::ii.:..t •i ,.: • -, :'.,...,-, • - ! - - • '' .. . : PAY THIS 1H. - .t6ntil1ued cn ney.r_ page i AMOUNT mr _____ SERVING SOUTHEAST TEXAS!! 4-Tr- 1, Tv 1 , , 1 . _ BEAUMONT TRACTOR CCMPANY, iNc. ; < P...., 111..'711.4,? 7741r If 4430 CollegeII)I) Street Beaumont, TX 77707 PH: 409 866.3360 SC LD TO SHIP TO 0ITY29 CITY OIc PORT ARTHUR P.O. BOX 1089 QUOTE PORT ARTHUR, TX 77640 .1,<TOTII_ 1415-I' IHFC 13 SN: 1C115 HR .0 TA7, 99 ..5;d1o. .E." _KC. :4--KM PO #: BUYBOARD Date .--",/05r 23 QUO T H Q117157 !.3.15ApBy Tax # 1-74-6001-325-0 16 : 03 :23 PRT: 9 Open r--- ' Tax D Qty Description * Price Amount 100000 ' KU 3B291-83810 INSULATION 36 . 07 36. 07 i00000 1 KU 3B291-83870 INSULATION 10.78 10.78 100000 2 KU 33291-83853 . INSULATION 11.97 23 .94 i00000 1 KU 3B291-83314 DAMPER(BON RACK 6-2 122 .61 122 .61 00000 : KU 113291-83330 STAY, DAMP . 9.54 9.54 00000 1 KU 01123-50820 . BOLT D1D-5I 1 .50 1.50 00000 1 KU 04013-70080 • WASHER, PL C3A-4C .55 .55 100000 1 KU 05516-50800 PIN, SNAP B4E-3E 2 .30 2.30 100000 1 KU: 1CO20-14520- - GASKET, HE B7E-1A 53 .89 53 . 89 . )0000 1 KU 1J500-14530 GASKET,HEA FILE-3 16. 3.8 16.18 i")0000 14 KU 02761-70060 - NUT, FLANG B4E-5D .92 12 .88 00'.:00 12 KU 30400-19060 BOLT- FLAN A7F-4B 1.63 19.56 03000 1 KU 3G700-83640 .TRIM, 4 12.29 12.29 f)Ot_CO 5 KU RA111-43690. NUT B5A-2F 1.63 8.15 • : : CO 1 KU K1211-91132 COTTER, RU B4A-3D .92 .92 : 00 2 KU 3B291-98200 MARKING 53 . 15 106.30 H-,2 :(.:0 2 KU 3C291-98200 LABEL (HS, FILE-1 7.19 14.38 ODLCO 2 KU T3680-80932 MARK,KUBOT D2C 43 . 82 87.64 : 11000 I -KU 3B291-75730 ASSY, LAMP 459.78 459.78 I KU 3B291-75740 ASSY LAMP 459 .78 459.78 00000 I KU 3B291-83462 . - SUPPORT/B0 654 . 80 654.80 ()DUO 4 KU 30400-19060 BOLT- FLAN A/F-48 1. 63 6.52 ODOCO 6 BIT 01027-50620 BOLT M6X1 . . A3F-4C 1 . 84 11.04 03000 2 KU 3B291-75712 ASSY, HEAD 574 . 72 1149.44 00000 4 -KU 31351-18790 - BOLT A1K-4I 1.63 6.52 00000 1 KU T0070-79270 RECEIVER B3G-2A 139 .84 139.84 00300 2 .W.r. FREON f' _ -: : 134A-12 .16.48 32 .96 ** TOTAL PART SHOP 19208 .04 * SEGMENT SUBTOTAL 30833 .04 . . • initial Quotes are only valid for twc weeks from the date of the ni quote. ** SUBTOTAL 30833 . 04 , X. Charge Sale . - AY THIS . L1-340e, 2',.k- 1::,...ast. p.4g ... ' AMOUNT mr $30833 . 04 SERANGSOUTLEASTTEXASW