HomeMy WebLinkAboutPO 7340: FY24-25 BUDGET AMENDMENT NO. 14 City of
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INTEROFFICE MEMORANDUM
Date: 06/06/2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Lynda"Lyn"Boswell, M.A., ICMA-CM, Finance Director
RE: P.O. 7340—FY24-25 Budget Amendment No. 14
Introduction:
A budget amendment is requested to increase appropriations in the Hotel Occupancy Tax Fund
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(140) and Capital Improvement Fund (307) due to repairs and renovations of Pompeiian Villa
detailed in P.R.No. 24366,the Water and Sewer Capital Fund(405)due to emergency repair of
Clarifier #401 detailed in P.R. No. 24375 and emergency repair of 12" sewer and sinkhole
detailed in P.R. No. 24347. Solid Waste Fund (403) to purchase five (5) Automatic Side Load
trucks detailed in P.R. No.24383, four (4) trash trucks detailed in P.R. No. 24384, and six (6)
commercial trucks detailed in P.R.No. 24385.
Background:
The FY 24-25 budget was approved on September 24,2024 by Ordinance No. 24-50. This is the
14th Amendment. Budget Amendment 1 passed on October 7, 2024 as Ordinance No. 24-56.
Budget Amendment 2 passed on November 6, 2024 as Ordinance No. 24-63. Budget
Amendment 3 passed on December 3, 2024 as Ordinance No. 24-68. Budget Amendment 4
passed on December 17, 2024 as Ordinance 24-70. Budget Amendment 5 passed on January 14
as Ordinance 25-05. Budget Amendment 6 passed on January 28, 2025 as Ordinance 25-07.
Budget Amendment 7 passed on February 11, 2025 as Ordinance 25-09. Budget Amendment 8
passed on February 25, 2025 as Ordinance 25-13. Budget Amendment 9 passed on March 25,
2025 as Ordinance 25-19. Budget Amendment 10 passed in April 8, 2025 as Ordinance 25-20.
Budget Amendment 11 passed in April 22, 2025 as Ordinance 25-25. Budget Amendment 12
passed in May 6, 2025 as Ordinance 25-26. Budget Amendment 13 passed in June 4, 2025 as
Ordinance 25-31.
Renovations to the Pompeiian Villa finished a phase this year that started last fiscal year. This
year's funding was expected to cover the next phase,however,it does not.The Hotel Occupancy
Tax is meant to fund these renovations. The Water and Sewer Capital Fund needs additional
appropriation for the emergency repair for the Clarifier #401 at Port Acres WWTP and
emergency repairs of a 12" sewer and sinkhole at 61 st Street and Jade Avenue. The Solid Waste
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Fund has the funding from the Tax Note approved last meeting to purchase five (5) trucks for
the Residential Garbage Division, four(4)trucks for the Residential Trash Division and six(6)
trucks for the Container Division.
Budget Impact:
This creates an increased appropriation in the Hotel Occupancy Tax Fund (140) by $415,250
then transferring that amount thereby increasing appropriation in the Capital Improvement Fund
(307) by $415,250. Also, in the General Fund (001) by $243,109 by using reserves not
anticipated in the current budget,then transferring that amount thereby increasing appropriation
in the Water and Sewer Capital Fund(405)by$243,109.In addition,an increase in appropriation
in the Solid Waste Fund(403)by $5,904,524 which is funded from the new tax note.
Recommendation:
It is recommended that the City Council approve Proposed Ordinance 7340 to amend the budget
as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur”
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. 7340
06/06/2025 EJ
Page 1 of 5
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE CITY OF
PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2024 AND ENDING SEPTEMBER 30,2025,
INCREASING HOTEL OCCUPANCY TAX FUND (140) BY
$415,250.00 AND TRANSFERRING THAT AMOUNT INTO
CAPITAL IMPROVEMENT FUND (307) BY $415,250.00,
INCREASING GENERAL FUND (001) BY $243,109.00 AND
TRANSFERRING THAT AMOUNT INTO WATER AND SEWER
CAPITAL FUND (405) BY $243,109.00 AND INCREASING THE
SOLID WASTE FUND (403) BY$5,904,524.00
WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of
Finance ensures that budget appropriations are not exceeded; and
WHEREAS,in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS,the City Council may make budget amendments for emergencies under Texas Local
Government Code §102.009; and
WHEREAS, the City Council may make budget amendments for municipal purposes under
§102.010 under the Texas Local Government Code; and
WHEREAS, on September 24, 2024, the City Council approved and adopted Ordinance 24-50,
which appropriated the 2024-2025 budget; and
WHEREAS, on October 24, 2024, the City Council approved and adopted Ordinance 24-56,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on November 6, 2024, the City Council approved and adopted Ordinance 24-63,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on December 3, 2024, the City Council approved and adopted Ordinance 24-68,
which amended the appropriation of the 2024-2025 budget; and
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06/06/2025 EJ
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WHEREAS, on December 17, 2024, the City Council approved and adopted Ordinance 24-70,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on January 14, 2025, the City Council approved and adopted Ordinance 25-05,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on January 28, 2025, the City Council approved and adopted Ordinance 25-07,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on February 11, 2025, the City Council approved and adopted Ordinance 25-09,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS, on February 25, 2025, the City Council approved and adopted Ordinance 25-13,
which amended the appropriation of the 2024-2025 budget; and
WHEREAS,on March 25,2025,the City Council approved and adopted Ordinance 25-19,which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on April 8, 2025, the City Council approved and adopted Ordinance 25-20, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on April 22, 2025,the City Council approved and adopted Ordinance 25-25, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on May 6, 2025, the City Council approved and adopted Ordinance 25-26, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, on June 4, 2025, the City Council approved and adopted Ordinance 25-31, which
amended the appropriation of the 2024-2025 budget; and
WHEREAS, The Capital Improvement Fund needs more funding for the repairs and renovations
of Pompeiian Villa, necessitating a transfer of$415,250 from the Hotel Occupancy Fund. Additionally,
the Water and Sewer Capital Fund has emergency repairs to Clarifier#401 at the Port Acres WWTP, as
P. O. 7340
06/06/2025 EJ
Page 3 of 5
well as for urgent repairs of a 12" sewer and sinkhole located at 61 St Street and Jade Avenue. This will
require a transfer of$243,109 from General Funds to ensure sufficient funds are available for the Capital
Improvement Fund. Furthermore,the Solid Waste Fund needs to move forward with the purchase of five
(5)trucks for the Residential Garbage Division,four(4)trucks for the Residential Trash Division,and six
(6)trucks for the Container Division. This initiative aims to sustain operations within the city and ensure
adequate funding for the Solid Waste Fund, which will be financed through the new Tax Note approved
on June 4, 2025 for this purpose; and
WHEREAS,the transfer from the Hotel Occupancy Tax Fund to the Capital Improvement Fund
results in an amount of$415,250.Additionally,a transfer from the General Funds to the Water and Sewer
Capital Fund is related to emergency repairs totaling $243,109. Furthermore, the Solid Waste Fund
pertains to equipment purchases costing $5,904,524 from the new Tax Note; and
WHEREAS,Exhibit"A" shows the fund changes and subsequent revised budget appropriations.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following Fund's Budget be increased as shown:
Fund Description Fund Amount
Hotel Occupancy Tax Fund 140 415,250
Capital Improvement Fund 307 415,250
General Fund 001 243,109
Water and Sewer Capital Fund 405 243,109
Solid Waste Fund 403 5,904,524
Section 3. That Section 4 of Ordinance 24-50 is amended to read:
That there be and is hereby appropriated the sum of Seventy-Two Million Two Hundred Thirty-
Two Thousand Eight Hundred Seventy Dollars ($72,232,870) for the Capital Improvement Fund. Three
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Million Six Hundred Twenty-Seven Thousand One Hundred Forty Dollars ($3,627,140) for Hotel
Occupancy Tax Fund. One Hundred Two Million Five Hundred Seventy-Four Thousand Seven Hundred
Ninety Dollars ($102,574,790) for the General Fund. Four Million Nine Hundred Twenty-One Thousand
Five Hundred Fifty-One Dollars ($4,921,551) for the Water and Sewer Capital Fund. Nineteen Million
Fifty-Four Thousand Five Hundred Thirty-One Dollars ($19,054,531) for the Solid Waste Fund.
Original Amended Amended Amended Revised Budget
Budget Budgets 1-12 Budget 13 Budget 14 Appropriation
Capital Improvement 68,630,076 3,795,513 415,250 72,232,870
Fund
Hotel Occupancy Tax 2,569,136 642,754 415,250 3,627,140
Fund
General Fund 96,940,368 5,350,211 41,102 243,109 102,574,790
Water and Sewer 1,098,400 3,580,042 243,109 4,921,551
Capital Fund
Solid Waste Fund 13,041,937 108,070 5,904,524 19,054,531
Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 5. That this Ordinance shall be effective immediately.
READ,ADOPTED, AND APPROVED,this day of , 2025, AD at a Regular Meeting of the
City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Y Y
Councilmembers:
NOES:
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CITY OF PORT ATHUR:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TMRC
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald B M
City Mana
, a
Lyn "Lyn"Boswell, M.A., ICMA-CM
Director of Finance
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