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HomeMy WebLinkAboutPO 7340: FY24-25 BUDGET AMENDMENT NO. 14 City of ort rt{tat i www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 06/06/2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Lynda"Lyn"Boswell, M.A., ICMA-CM, Finance Director RE: P.O. 7340—FY24-25 Budget Amendment No. 14 Introduction: A budget amendment is requested to increase appropriations in the Hotel Occupancy Tax Fund g q (140) and Capital Improvement Fund (307) due to repairs and renovations of Pompeiian Villa detailed in P.R.No. 24366,the Water and Sewer Capital Fund(405)due to emergency repair of Clarifier #401 detailed in P.R. No. 24375 and emergency repair of 12" sewer and sinkhole detailed in P.R. No. 24347. Solid Waste Fund (403) to purchase five (5) Automatic Side Load trucks detailed in P.R. No.24383, four (4) trash trucks detailed in P.R. No. 24384, and six (6) commercial trucks detailed in P.R.No. 24385. Background: The FY 24-25 budget was approved on September 24,2024 by Ordinance No. 24-50. This is the 14th Amendment. Budget Amendment 1 passed on October 7, 2024 as Ordinance No. 24-56. Budget Amendment 2 passed on November 6, 2024 as Ordinance No. 24-63. Budget Amendment 3 passed on December 3, 2024 as Ordinance No. 24-68. Budget Amendment 4 passed on December 17, 2024 as Ordinance 24-70. Budget Amendment 5 passed on January 14 as Ordinance 25-05. Budget Amendment 6 passed on January 28, 2025 as Ordinance 25-07. Budget Amendment 7 passed on February 11, 2025 as Ordinance 25-09. Budget Amendment 8 passed on February 25, 2025 as Ordinance 25-13. Budget Amendment 9 passed on March 25, 2025 as Ordinance 25-19. Budget Amendment 10 passed in April 8, 2025 as Ordinance 25-20. Budget Amendment 11 passed in April 22, 2025 as Ordinance 25-25. Budget Amendment 12 passed in May 6, 2025 as Ordinance 25-26. Budget Amendment 13 passed in June 4, 2025 as Ordinance 25-31. Renovations to the Pompeiian Villa finished a phase this year that started last fiscal year. This year's funding was expected to cover the next phase,however,it does not.The Hotel Occupancy Tax is meant to fund these renovations. The Water and Sewer Capital Fund needs additional appropriation for the emergency repair for the Clarifier #401 at Port Acres WWTP and emergency repairs of a 12" sewer and sinkhole at 61 st Street and Jade Avenue. The Solid Waste "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 „, City of ran �:`— r- OPt ftl7ll www.PortArthurTx.gov Fund has the funding from the Tax Note approved last meeting to purchase five (5) trucks for the Residential Garbage Division, four(4)trucks for the Residential Trash Division and six(6) trucks for the Container Division. Budget Impact: This creates an increased appropriation in the Hotel Occupancy Tax Fund (140) by $415,250 then transferring that amount thereby increasing appropriation in the Capital Improvement Fund (307) by $415,250. Also, in the General Fund (001) by $243,109 by using reserves not anticipated in the current budget,then transferring that amount thereby increasing appropriation in the Water and Sewer Capital Fund(405)by$243,109.In addition,an increase in appropriation in the Solid Waste Fund(403)by $5,904,524 which is funded from the new tax note. Recommendation: It is recommended that the City Council approve Proposed Ordinance 7340 to amend the budget as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur” P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. O. 7340 06/06/2025 EJ Page 1 of 5 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30,2025, INCREASING HOTEL OCCUPANCY TAX FUND (140) BY $415,250.00 AND TRANSFERRING THAT AMOUNT INTO CAPITAL IMPROVEMENT FUND (307) BY $415,250.00, INCREASING GENERAL FUND (001) BY $243,109.00 AND TRANSFERRING THAT AMOUNT INTO WATER AND SEWER CAPITAL FUND (405) BY $243,109.00 AND INCREASING THE SOLID WASTE FUND (403) BY$5,904,524.00 WHEREAS, in accordance with Article XII, Section 2, of the City Charter, the Director of Finance ensures that budget appropriations are not exceeded; and WHEREAS,in accordance with Article XII, Section 9, of the City Charter, the City Council may make emergency appropriations from time to time; and WHEREAS,the City Council may make budget amendments for emergencies under Texas Local Government Code §102.009; and WHEREAS, the City Council may make budget amendments for municipal purposes under §102.010 under the Texas Local Government Code; and WHEREAS, on September 24, 2024, the City Council approved and adopted Ordinance 24-50, which appropriated the 2024-2025 budget; and WHEREAS, on October 24, 2024, the City Council approved and adopted Ordinance 24-56, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on November 6, 2024, the City Council approved and adopted Ordinance 24-63, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on December 3, 2024, the City Council approved and adopted Ordinance 24-68, which amended the appropriation of the 2024-2025 budget; and P. O. 7340 06/06/2025 EJ Page 2 of 5 WHEREAS, on December 17, 2024, the City Council approved and adopted Ordinance 24-70, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on January 14, 2025, the City Council approved and adopted Ordinance 25-05, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on January 28, 2025, the City Council approved and adopted Ordinance 25-07, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on February 11, 2025, the City Council approved and adopted Ordinance 25-09, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on February 25, 2025, the City Council approved and adopted Ordinance 25-13, which amended the appropriation of the 2024-2025 budget; and WHEREAS,on March 25,2025,the City Council approved and adopted Ordinance 25-19,which amended the appropriation of the 2024-2025 budget; and WHEREAS, on April 8, 2025, the City Council approved and adopted Ordinance 25-20, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on April 22, 2025,the City Council approved and adopted Ordinance 25-25, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on May 6, 2025, the City Council approved and adopted Ordinance 25-26, which amended the appropriation of the 2024-2025 budget; and WHEREAS, on June 4, 2025, the City Council approved and adopted Ordinance 25-31, which amended the appropriation of the 2024-2025 budget; and WHEREAS, The Capital Improvement Fund needs more funding for the repairs and renovations of Pompeiian Villa, necessitating a transfer of$415,250 from the Hotel Occupancy Fund. Additionally, the Water and Sewer Capital Fund has emergency repairs to Clarifier#401 at the Port Acres WWTP, as P. O. 7340 06/06/2025 EJ Page 3 of 5 well as for urgent repairs of a 12" sewer and sinkhole located at 61 St Street and Jade Avenue. This will require a transfer of$243,109 from General Funds to ensure sufficient funds are available for the Capital Improvement Fund. Furthermore,the Solid Waste Fund needs to move forward with the purchase of five (5)trucks for the Residential Garbage Division,four(4)trucks for the Residential Trash Division,and six (6)trucks for the Container Division. This initiative aims to sustain operations within the city and ensure adequate funding for the Solid Waste Fund, which will be financed through the new Tax Note approved on June 4, 2025 for this purpose; and WHEREAS,the transfer from the Hotel Occupancy Tax Fund to the Capital Improvement Fund results in an amount of$415,250.Additionally,a transfer from the General Funds to the Water and Sewer Capital Fund is related to emergency repairs totaling $243,109. Furthermore, the Solid Waste Fund pertains to equipment purchases costing $5,904,524 from the new Tax Note; and WHEREAS,Exhibit"A" shows the fund changes and subsequent revised budget appropriations. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following Fund's Budget be increased as shown: Fund Description Fund Amount Hotel Occupancy Tax Fund 140 415,250 Capital Improvement Fund 307 415,250 General Fund 001 243,109 Water and Sewer Capital Fund 405 243,109 Solid Waste Fund 403 5,904,524 Section 3. That Section 4 of Ordinance 24-50 is amended to read: That there be and is hereby appropriated the sum of Seventy-Two Million Two Hundred Thirty- Two Thousand Eight Hundred Seventy Dollars ($72,232,870) for the Capital Improvement Fund. Three P. O. 7340 06/06/2025 EJ Page 4 of 5 Million Six Hundred Twenty-Seven Thousand One Hundred Forty Dollars ($3,627,140) for Hotel Occupancy Tax Fund. One Hundred Two Million Five Hundred Seventy-Four Thousand Seven Hundred Ninety Dollars ($102,574,790) for the General Fund. Four Million Nine Hundred Twenty-One Thousand Five Hundred Fifty-One Dollars ($4,921,551) for the Water and Sewer Capital Fund. Nineteen Million Fifty-Four Thousand Five Hundred Thirty-One Dollars ($19,054,531) for the Solid Waste Fund. Original Amended Amended Amended Revised Budget Budget Budgets 1-12 Budget 13 Budget 14 Appropriation Capital Improvement 68,630,076 3,795,513 415,250 72,232,870 Fund Hotel Occupancy Tax 2,569,136 642,754 415,250 3,627,140 Fund General Fund 96,940,368 5,350,211 41,102 243,109 102,574,790 Water and Sewer 1,098,400 3,580,042 243,109 4,921,551 Capital Fund Solid Waste Fund 13,041,937 108,070 5,904,524 19,054,531 Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 5. That this Ordinance shall be effective immediately. READ,ADOPTED, AND APPROVED,this day of , 2025, AD at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor Y Y Councilmembers: NOES: P. O. 7340 06/06/2025 EJ Page 5 of 5 CITY OF PORT ATHUR: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, TMRC City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR ADMINISTRATION: Ronald B M City Mana , a Lyn "Lyn"Boswell, M.A., ICMA-CM Director of Finance Exhibit "A" A▪ A A 70 70 70 70 A N N N N N N N N A A A A A A W A UJUJUJUJWWWW CO 0O 00 V A V Q1 01 VI A W \ V l!1 I-+ Ql 7 N 70 N A A W n A m V II I I I I I -o v v G1 * * = n C C C o -, - O m Q Q' Q 7 - n fi F' r0 fD fD ' d OJ N r O• O O C O C N VI N d n N d O In Vf rl P1 7 0 r0 O 0 o a v < 3 ano: a•12• -1a c * * * d d x .. c 01 0J 01 T T T T1 N V1 . C C C C (D •- 7 7 7fD co_ O_ d O- D 3 0 V N 1-• N w N 00▪ N w A ILi1 Oo 1A-, N 5 I. O�I-. N W V l/1 Co Ur n N{A V W F+ A 01 N N N I A Oo 0 W 0 W NJ U0 In CO N 11-+ t0 A tO I-, OO O O pplO O O O O O O O OflO O O O O O O O I( I , f i c i 1 . I 0. 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